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Senior Analyst, Rail Operations Full Time - Irvine Headquarters - Irvine, CA, 92614 chevron_right

Company: Glovis
Location: Irvine
Posted on: May 15, 2023

Job Description:

Job Details
Job Location: Irvine Headquarters - Irvine, CA
Position Type: Full Time
Education Level: High School/G.E.D
Salary Range: Undisclosed
Travel Percentage: Rarely
Job Shift: 1st
Job Category: Logistics

DescriptionAbout Hyundai GLOVIS America Inc.
GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customers products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies.
The Senior Analyst, Rail Operations will be responsible for monitoring and coordinating all rail shipments at loading facilities to final destination railheads to ensure timely and damage free delivery. They will work with rail vendors on a daily basis and ensure data transmissions are received in ITMS promptly and correctly. Analyst will also regularly report to our customers with any reports and information when requested. Will also be tasked with clearing rail audit holds and contract management within ITMS to ensure timely payments to our rail vendors.

  • Primary Responsibilities

    • Process and audit invoices from rail vendors, both manual and EDI
    • Research, analyze, & resolve discrepancies with carriers resulting from audit holds
    • Review manual Invoices and backup for exactness and ensure proper documentation/approvals are provided (i.e., transportation, fuel, storage, and all others)
    • Ensure all EDI files received from vendors are received in a timely manner as well as validated for correctness
    • Troubleshoot invoicing and delivery file transmission issues for the vendors, identifying root cause errors
    • Monitor and track missing waybill/shipping records on vehicles and communicate to vendors to submit
    • Manage billing aging and ensure all AP accounts with rail vendors are current
    • Provide monthly and quarterly shipment forecasts to vendors to ensure our carriers are properly assigning the correct number of resources to a given territory
    • Identify and monitor issues resolution process and manage escalated items that need higher level attention

    • Secondary Responsibilities

      • Guide and support daily transit time of railcars, ensuring adherence to transit time goal hours specified in our contracts
      • Request shipment reports and ETAs from rail vendors to report to our customers
      • Communicate with the vendors on any potential dealer and customer requested holds. Ensure all parties involved are well-informed and up to date with any new information
      • Maintain a smooth rail inbound pipeline and ensure steady unloading of vehicles
      • Assist the Quality Control with conducting test loads

      • Tertiary Responsibilities

        • Guide and manage the root cause analysis and review CR requests to IT for system improvements
        • Monitor IT CR and ticket statuses and work with IT to prioritize tasks and facilitate steady progress
        • Monitor project progress and advise next steps to the team and report any abnormalities
        • Monitor all operational reports and logs
        • Create ad hoc reports for management as requested
        • Special project assignments from management

          Compensation Range
          $55,000- $65,000 Annually
          Benefits of working at Hyundai GLOVIS America Inc.
          Medical Insurance
          Vision Insurance
          Dental Insurance
          Health Care & Dependent Care Flexible Spending Accounts (FSA)
          Basic Life and AD&D as well as Short and Long Term Disability
          Paid Vacation, Holidays, and Sick leave
          Pet Insurance
          Hospital and Critical Illness Insurance
          Wellness Program and Gym Reimbursement*
          401(k) with Generous Matching
          Referral Bonuses*
          Auto Allowance*
          Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities*
          Discretionary Bonuses*
          Tuition Reimbursement*
          *Benefits may vary by location. All benefits pursuant to Company policy

          • Excellent written and verbal communication skills
          • Proficient with Microsoft Office- Excel, Word, and PowerPoint
          • Intermediate computer skills - word processing, web navigation, manage files, and create presentations

            Education & Experience

            • High School Diploma/G.E.D required
            • 1 year OR an equivalent combination of education and experience

              Physical Requirements

              • Ability to sit in front of a desk and/or in front of the computer for long periods
              • Repetitive use of hand/grasping product, writing, and typing
              • Stand/walk
              • Ability to travel domestically- 10% of the time

                Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.
                Working and Environmental Conditions
                The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

                • Typical office environment with low-level noise exposure.
                • Communication with employees and field partners will be primarily conducted via phone and email.

                  The above statements are intended to describe the general nature of work performed by employees assigned to this position. They are not intended to be a complete list of all job duties performed by persons in the position. Glovis America reserves the right to revise or amend duties at any time as the needs of the company and requirements of the job change.

Keywords: Glovis, Irvine , Senior Analyst, Rail Operations Full Time - Irvine Headquarters - Irvine, CA, 92614 chevron_right, Professions , Irvine, California

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