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Records Analyst

Company: University of California- Irvine Medical Centers
Location: Irvine
Posted on: May 16, 2020

Job Description:

Updated: May 11, 2020
Location: UC Irvine Campus
Job Type:
Department: DCE-SERVICE

Recruitment Number: 7753

Reports To: Administrative Analyst

Working Title: Records Analyst

Cost Center: IR8120

Bargaining Unit: 99

FLSA: Non-Exempt

Payroll Job Code: 007244

Job Location: UCI Campus Irvine

Percent of Time: 100%

Work Schedule: 8-5, M-F

Appointment: Contract



Position Summary:



Under the general direction of the Senior Records Analyst, the incumbent is responsible for the accurate creation, maintenance, and dissemination of student grades and transcripts in accordance with federal laws and University and DCE policies. Manages the issuance of certificates and specializes studies awards. Must interface professionally with instructors, students, academic planning staff, and other third parties, to ensure that policies and procedures are followed. Supervises student workers in unit. Maintain a positive attitude toward change, exhibit professional behaviors congruent with the units core values, have the commitment to work in ways that contribute to making UC Irvine DCE colleagues work easier, and have the commitment to making each customers experience as positive as possible.



Compensation Range:



Hourly: $21.54



Department Website:



http://ce.uci.edu



Required:



Bachelor s degree from an accredited university.

Excellent English grammar, composition and spelling to prepare correspondence; skill in speaking clearly and distinctly using correct English to a wide variety of individuals over the telephone and in person.

Skills to independently organize and manage multiple projects at one time, set priorities, perform multiple interrelated tasks, and meet deadlines.

Demonstrate knowledge of word processing and database/spreadsheet programs. Demonstrate skill in preparing spreadsheet reports.

Excellent analytical skills.

Ability to complete large volumes of administrative tasks accurately and maintains a high degree of productivity, despite frequent interruptions and distractions. Flexibility to reassess and change priorities at a moment s notice.

Maturity, tact and diplomacy to interact effectively with staff at various organizational levels and the general public from diverse backgrounds in a wide variety of situations.

Ability to convey a helpful and positive attitude to the public, campus departments, and various units within UC Irvine DCE.

Demonstrated strong customer service orientation in a fast paced environment.

Have excellent telephone etiquette, listening skills, and skill to use a multi line phone system.

Ability to establish and maintain cooperative interpersonal working relationships and work as part of a team. Ability to work in close proximity with other staff.

Initiative and judgment to make independent decisions and take appropriate actions.

Problem solving and critical thinking skills to identify a problem or area needing improvement and following the necessary steps to affect a solution.

Demonstrated fast and accurate typing, data entry, and proofreading skills. Ability to convey over the phone, by correspondence , or in person, a professional and positive attitude to students, the corporate customer, campus departments, and various units within UC Irvine Continuing Education.

Proven cashiering experience and math skills to accurately compile data, operate a 10-key adding machine, count change, close out register, and perform addition, subtraction and multiplication

Experience and competence using IBM based computer network to input and retrieve student data and enrollment information and extract as requested.

Experience using common business machines including: photocopier, fax and typewriters.



Preferred:



Working knowledge of UC academic policies, transcript fulfillment and degree audit procedures.

Demonstrate skill in advising and counseling students in registration policies and procedures, course content, requirements and availability.

Experience using relational student administrative databases.

Working knowledge of UC Irvine Continuing Education policies & procedures and University Cashiering policies.



Final candidate subject to background check. As a federal contractor, UC Irvine is required to use E-Verify to confirm the work status of individuals assigned to perform substantial work under certain federal contracts/subcontracts.



The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.



Below are general guidelines on the position's physical, mental, and environmental working conditions. In accordance with applicable state and federal law, UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500.



Physical Requirements:



Bend: Occasionally

Squat: Occasionally

Crawl: Not Applicable

Climb: Occasionally

Kneel: Occasionally

Handle Objects: Frequently

Push/Pull: Frequently

Reach Above Shoulder Level: Frequently

Sit: Constantly

Stand: Frequently

Walk: Frequently

Use Fine Finger Movements: Constantly

Carry/Lift Loads up to 25 Pounds: Frequently

Carry/Lift Loads up to 25-50 lbs: Occasionally

Carry/Lift Loads over 50 Pounds: Not Applicable

Read/Comprehend: Constantly

Write: Frequently

Perform Calculations: Frequently

Communicate Orally: Frequently

Reason and Analyze: Frequently

Chemical/Biological Agent: Not Applicable

Construction Activities: Not Applicable

Contact with Water/Liquids: Not Applicable

Drive Motorized Equipment: Not Applicable

Confined Spaces: Not Applicable

Elevated Work Location: Not Applicable

Radioactive Materials: Not Applicable

Temperature Variations: Not Applicable

Gas Systems: Not Applicable Share: mail
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Keywords: University of California- Irvine Medical Centers, Irvine , Records Analyst, Professions , Irvine, California

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