Housestaff Coordinator Analyst - 4611
Company: University of California - Irvine
Posted on: January 16, 2020
Recruitment Number: 4611
Working Title: Housestaff Coordinator Analyst
Cost Center: IR7465
Bargaining Unit: 99
Job Code: 007243
Job Location: UCI Medical Center Orange
Percent of Time: 100%
Work Schedule: 8-5, M-F
Under the general supervision, the incumbent serves as Education
and Academic Personnel Coordinator responsible for department
education programs and its Academic Affairs.
Education Coordinator duties are to manage and coordinate the 3
accredited Education Programs (1 Graduated Medical Education (GME)
and 2 non-GME programs). Assist Program Directors (PDs) with all
educational activities that support program curriculum and ensure
compliance with program's requirements. Contribute in planning of
the program needs (e.g. development, system implementation,
processes, procedures) to meet program objective. Act as a liaison
with affiliated institutions, GME office, residents and the
Department. Serves as a member of the education committees.
Maintain and updates goals/objectives, policy materials for all
education programs. Provide administrative support to the PDs.
Create purchase requisitions, disbursement vouchers, &
travel/entertainment reimbursements via KFS. Manage and oversee
training evaluations, & other correspondences as necessary.
Academic Personnel Coordinator is responsible for all aspect of
faculty recruitment, merits, and promotions. Maintain & update the
Review Profile reports and arrange faculty recruitment using AP
recruit. Accountable for Volunteer Clinical Faculty files with
initial appointments, renewals and separations. Work with
International Center to prepare and renew visa applications for
J-1, H-1, and permanent residency for faculty and academic staff.
Act as departmental voting administrator. Interpret AP policies and
ensure all processes meet the requirements.
Hourly $23.58 - $32.06
Excellent written and oral communication skills, grammar and
spelling skills to compose correspondence and convey information to
individuals at various organizational levels.
Working knowledge of ACGME, GME, and other Residency/Fellowship
Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and
Knowledge and experience in preparing Visa documentation
Strong organizational skills and detailed oriented to coordinate
and prioritize multiple complex projects under a diverse and heavy
Ability to balance multiple tasks, determine priorities, and make
independent decisions based on general instructions and
Ability and willingness to maintain a positive attitude and
contribute as an individual and as a team member to achieve the
goals and mission of the Department.
Ability to establish and maintain cooperative working relationships
with staff, faculty, and the public.
Ability to plan events and create complex agendas and schedules
involving services such as travel, housing, catering, meetings,
appointments, and conferences.
Manage files and information with discretion and
Ability to work independently and under pressure. Initiate,
respond, complete and follow-through on assignments and/or projects
with minimal direction.
3-5 years of related work experience with BA/BS or equivalent
combination of education and experience.
Working knowledge of University accounting and procedures to
accomplish standard departmental accounting transactions.
Knowledge of ERAS, VSAS, NRMP, New Innovations, ARIA, AP Recruit,
AP Review, myData, PALCard, CTS, and Kuali Financial System
Knowledge of University policies and procedures regarding academic
personnel administration and recruitment.
Below are general guidelines on the position's physical, mental,
and environmental working conditions. In accordance with applicable
state and federal law, UCI provides reasonable accommodations for
applicants with disabilities upon request. For more information,
please contact Human Resources at (949) 824-0500.
Crawl: Not Applicable
Climb: Not Applicable
Handle Objects: Not Applicable
Reach Above Shoulder Level: Occasionally
Use Fine Finger Movements: Frequently
Carry/Lift Loads up to 25 Pounds: Occasionally
Carry/Lift loads between 25-50 lbs: Not Applicable
Carry/Lift Loads over 50 Pounds: Not Applicable
Perform Calculations: Frequently
Communicate Orally: Frequently
Reason and Analyze: Occasionally
Chemical/Biological Agent: Not Applicable
Construction Activities: Not Applicable
Contact with Water/Liquids: Not Applicable
Drive Motorized Equipment: Not Applicable
Confined Spaces: Not Applicable
Elevated Work Location: Not Applicable
Radioactive Materials: Not Applicable
Temperature Variations: Not Applicable
Gas System: Not Applicable
May require occasional work outside of normal business hours.
May require travel to other locations in Orange County, CA.
Final candidate subject to background check. As a federal
contractor, UC Irvine is required to use E-Verify to confirm the
work status of individuals assigned to perform substantial work
under certain federal contracts/subcontracts.
The University of California, Irvine is an Equal
Opportunity/Affirmative Action Employer advancing inclusive
excellence. All qualified applicants will receive consideration for
employment without regard to race, color, religion, sex, sexual
orientation, gender identity, national origin, disability, age,
protected veteran status, or other protected categories covered by
the UC nondiscrimination policy .
Keywords: University of California - Irvine, Irvine , Housestaff Coordinator Analyst - 4611, Professions , Irvine, California
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