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Executive Assistant

Company: TalentBurst
Location: Irvine
Posted on: November 9, 2019

Job Description:

Job Description

Position: Executive Assistant, Req#: 9592855
Location: Irvine, CA
Duration: 12+ Months (High probability of converting to FT)

Job Description:

Education and Experience:

  • H.S. Diploma or equivalent 6 Years' experience directly related experience including executive administrative support Required
  • Proven expertise in MS Office Suite
  • Extensive knowledge and understanding of client policies, procedures, and administrative requirements
  • Excellent written and verbal communications skills, including negotiating and relationship management skills
  • Advanced problem-solving skills
  • Ability to manage complex travel arrangements, in keeping with overall time commitments and in support of optimizing time management
  • Completes tasks in resourceful and effective ways
  • Ability to manage internal and external confidential information with the utmost discretion
  • Works autonomously within established procedures and practices
  • Ability to build and maintain strong relationships across the organization to influence and achieve objectives
  • Ability to work in a fast-paced, dynamic work environment
  • Strict attention to detail
  • Knowledge of and adherence to client administrative policies and procedures
  • Ability to interact professionally with all organizational levels
  • Must be able to work in a team environment, including inter-departmental teams, with limited direction

    Required Skills:
    • Data Entry
    • Executive Administrative Support
    • Problem-Solving
    • Travel Arrangements
    • Excellent Written And Verbal Communication Skills
      Duties:

      Key Responsibilities:
      • Manage schedule and calendar of management with attention to accuracy and detail, including keeping Executive informed of calendar changes and change requests (30%)
      • Use all computer programs relevant to the position to support the development of correspondence, presentations, such as tracking and charting metrics data, and to perform data entry and report generation in support of a department, significant organizational group, or executive level management (30%)
      • Ensure the preparation of information, documents, and logistics for assigned department, significant organizational group, or executive level management (15%)
      • Perform general administrative activities including screening and directing phone calls, filing as well as composing and typing general correspondence under the limited direction (10%)
      • Schedule domestic and international travel in compliance with existing policies and procedures, to optimize the use of Executive's time and schedule (5%)
      • Plan and execute meetings and events with some supervision (5%) #LI-FRESH

        Company Description:

        TalentBurst is an award winning IT, Accounting & Finance staffing firm headquartered in Boston with offices in San Francisco, Miami, Milwaukee, Toronto, Bangalore, and Gurgaon. Our clients include the leading social media, technology, banks, utilities, pharmaceutical, and biotech companies.We work with 75 of the Fortune 500 companies. Our recruiting team is one of the most successful in the industry and has a strong reputation for treating our employees well and helping you find your next dream project.BenefitsAt TalentBurst, one of our founding principles has been to provide our employees with the best benefits available. Benefits we have available include:--- Health, Dental, and Vision Plan--- 401(k) Plan--- Life Insurance--- Immigration assistance--- Credit Union Membership--- Direct Deposit--- Vacation pay (only for FTEs)

Keywords: TalentBurst, Irvine , Executive Assistant, Other , Irvine, California

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