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Project Coordinator (National Accounts)

Company: Consolidated Fire Protection
Location: Irvine
Posted on: September 12, 2019

Job Description:

The Project Coordinator is a key member of the operations team responsible for national accounts projects. The Project Coordinator is responsible for directing, organizing and controlling project activities, under the direction of the Operations team. Also performs supportive duties for management including scheduling meetings, tracking status of projects, correspondence, various administrative tasks, and coordinating any other general national account needs.
Essential Duties and Responsibilities
The following are the essential duties and responsibilities of a National Accounts Project Coordinator. Other duties may be assigned.


  • Review proposals from affiliates and create proposals to submit to client
  • Hold daily or weekly meetings with vendors and distribute minutes to team
  • Assist account representatives with proposals/RFP
  • Prepare organization and communication chart
  • Develop positive and professional rapport with clients and affiliates
  • Track the progress and quality of work being performed
  • Use Great Plains system and job cost to track cost and hours on projects
  • Effective and accurately communicate the status and details of the project to operations teams and client
  • Forecast task and time management.
  • Ensure clients' needs are met in a timely manner
  • Review all field documents and reports
  • Issue contract, letter of intent, work orders etc.
  • Track and manage change orders
  • Update job knowledge by researching and taking initiative.
  • Delegate and complete tasks within time restraint.
  • Receive and reconcile customer concern and responds verbally and through written correspondence to customers regarding it.
  • Comprehend technical scope to answer inquires by clarifying problems and issues.
  • Prepare completion certificates and ensure all required project close out documents are obtained

    Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
    Language Skills
    Ability to read, analyze, and interpret the most complex documents and reports. Ability to respond effectively to the most sensitive inquiries or complaints from customers, vendors, senior management, colleagues, subordinates, regulatory agencies, and the general public. Ability to communicate professionally through email, reports, telecommunication, and meetings using original or innovative techniques or style. Ability to make effective and persuasive presentations on complex topics to top management, customers, vendors, colleagues, and public groups.
    Computer Skills
    To perform this job successfully, an individual should have knowledge of Microsoft Dynamics Great Plains Database software; Internet Explorer, Google Chrome, Microsoft Outlook Internet software; Microsoft Excel Spreadsheet software and Microsoft Office Word Processing software.
    Physical Demands
    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
    While performing the duties of this Job, the employee is regularly required to sit; use hands to type or handle paperwork, and speak professionally and listen. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk and stoop, kneel, or crouch. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
    Education and/or Experience
    Associate's degree from two-year college or technical school; or three to five years related experience and/or training; or equivalent combination of education and experience.
    Reasoning Ability
    Ability to apply common sense understanding to carry out and facilitate instructions and/or procedures furnished in writing, oral, or diagram form. Ability to define problems, collect data, establish facts, draw valid conclusions, and provide solutions. Ability to interpret an extensive variety of technical instructions and deal with a variety abstract and concrete variables.

Keywords: Consolidated Fire Protection, Irvine , Project Coordinator (National Accounts), Other , Irvine, California

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