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Executive Assistant

Company: CTC Global Corporation
Location: Irvine
Posted on: August 16, 2019

Job Description:

Executive Assistant

Job DetailsLevel ExperiencedJob Location Home - Irvine, CAPosition Type Full TimeEducation Level High SchoolSalary Range UndisclosedTravel Percentage NegligibleJob Shift DayJob Category Admin - ClericalDescription SUMMARY

  • Work closely with the VP of Commercial Operations and VP of Engineering, among other management team members to provide support for teams with meetings, visitors, calendars, travel and general administrative tasks.

  • Complete a broad variety of administrative tasks expeditiously, ensuring all tasks are completed on time and with excellence.

  • Communicate with internal and external parties as needed in a professional manner.

  • Manage a variety of special, high impact projects for executives while maintaining confidentiality and discretion.

  • Gain knowledge of the daily operations of the commercial and engineering teams to create efficiencies with administrative tasks.

  • Improve visitor program to create a positive impression with all visitors to CTC.


    • Support administrative tasks as directed

    • Process invoices

    • Handle expenditures on company credit card

      • Schedule and coordinate meetings

      • Coordinate travel, meals and meetings, among other tasks for all CTC visitors

      • Coordinate all invitation letters and tender support documents for review and signature

      • Support reception desk providing support during vacation periods

      • Prepare conference / meeting rooms

      • Accurately and confidentially maintain all files as applicable

      • Collaborate cross-departmentally including with other administrative personnel

      • Maintain executive calendars

      • Other tasks as assigned

        Qualifications PREFERRED QUALIFICATIONS:

        • High school diploma required

        • 5+ years of related work experience preferred

        • Knowledge of social media preferred

        • Excellent written and verbal communication skills

        • Excellent teamwork skills

        • Ability to execute projects to given timelines and deliverable's

        • Ability to remain flexible and agile in a constantly changing environment

        • Excellent Microsoft Office skills (word, excel, power point) and Adobe

        • Must respect confidential information

        • Demonstrates HHS qualities

Keywords: CTC Global Corporation, Irvine , Executive Assistant, Other , Irvine, California

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