Contracts Administrator

Company: Asahi Intecc USA Inc
Location: Irvine
Posted on: May 2, 2025

Job Description:

The Contract Administrator is responsible for the management of a variety of commercial contracts, primarily focused on direct sales agreements, while also supporting other contracts.
Essential Job FunctionsContract AdministrationManages a variety of commercial contract matters under the supervision of senior-level managers and/or senior counsel, depending on the nature of the task.

• Requires the application of independent judgment and discretion in drafting, reviewing, negotiating, and interpreting contract terms to align with business objectives and mitigate risk.
• Drafting or reviewing of contracts (primarily Sales Agreements while also supporting other agreements, including NDAs, Supply Agreements, OEM Agreements, etc.), and potentially other legal documents, incl. proofreading and corrections.
• Serves as a primary point of contact and subject matter expert on contractual matters for Direct Sales team, providing expert guidance and interpretation of contract terms.
• Manages the direct sales contracting process to ensure rapid and efficient response times.
• Proactively troubleshoots and identifies potential issues and proposes creative solutions.
• Develops and implements improvements to the contract management process, including templates, workflows, and guidelines, to enhance efficiency and accuracy.
• Oversees the accurate maintenance of contract records and utilizes contract management systems.
• Generates reports and provides analysis on contract data to support business decisions.Legal Administration
  • Provides administrative support to the legal department on tasks directly related to contract management.
  • Undertakes tasks and duties as required that are aligned with the strategic management of contracts.
  • Supports document retention for contract documents (including organize and maintain documents in a paper or an electronic filing system, and contract lifetime management)
  • Communication, including E-mail and/or answering phones and taking messages, and any other communications with outside professionals (mainly law firms.)
  • Organize and attend legal meetings related to contracts. Responsible for taking meeting minutes (with/without outside professionals).
  • Perform general support for the legal department including clerical duties.
  • Any other duties or task required related to legal and contracting processes.
    
    
    • Minimum of five years of contract administration experience working with a medical device, medical equipment, or a pharmaceutical company.
    • Paralegal certificate or another contract management certificate preferred.
    • Working knowledge of relevant laws, regulations, guidance and industry codes related to the medical/pharmaceutical industry,
    • Proven abilities for multi-tasking and time management for daily activities
    • Excellent written and verbal communication skills
    • Extensive computer skill for MS Office and contract management software and systems
    • Organization skills
    • Strategic thinking, Ethical conduct, Personal effectiveness, Credibility, Thoroughness.
    • Ability to work independently
    • Japanese Bilingual a plus
      
      
      
      Compensation details: 85000-95000 Yearly Salary
      
      
      
      PI0558746ded82-37248-37539465

Keywords: Asahi Intecc USA Inc, Irvine , Contracts Administrator, Other , Irvine, California