38,000-40,000 Construction Project Coordinator with great benefits

Location: Irvine
Posted on: April 26, 2025

Job Description:

Must have CMiC software experience

Provide administrative support and leadership for the onsite construction team as well as the in office support personnel to achieve on time and on budget projects, which will result in satisfied clients, as well as a satisfied construction team. Market company to the owners, subcontractors, designers and the local community at all times.

Supervisors: Project Manager/Senior Project Manager/Project Executive

Responsibilities:

? Set up, maintain and update weekly all job logs

? Set up job files (1 set for Field if they require, 1 set for Office)

? Create project information for pre-lim

? Order Insurance Certificate

? Order Builders Risk Insurance, when needed (or send letter to Owner requesting a copy)

? Start-Up Meeting ? prepare notes for meeting. Take notes during meeting.

? Submit Prelim Information Sheet

? Process Subcontracts, Submit for approval, Log and Email

? Track, log and distribute transmittals, RFI?s, PCO?s, OCO?s, CO?s, contracts and subcontracts by owner and issue Sub Change orders.

? Log Submittals ? Incoming & Outgoing, make copies.

? Track Paperwork ? Contracts, Insurance Certificates, Licenses, etc. (Log and File)

? Filing

? Collect Weekly Reports from Field, Log and Distribute.

? Miscellaneous Letters, Transmittals. Log Incoming Correspondence.

? Send email and/or call to Subs for insufficient insurance or requirements not fulfilled.

? Generate letters for closeout. Collect all closeout material, Log information received. Send Bulletins repeatedly to Subcontractors not complying. Put Manuals together and send to architect for approval.

? Sort and File incoming Field Files at the end of the project.

? Prepare Files for the field (moving files to interim files).

? Process incoming mail ? distribute to PM, Field, Accounting.

? Collect, compile and distribute job closeout information

? Print Reports for PM for Meetings. Print meeting minutes and addenda for start up, close out and owners meetings.

? Stay updated on schedule and be able to foresee what may be coming up to be able to be prepared.

? Any other duties assigned by Manager

? Support the company?s environment that fosters teamwork and customer excellence.

? Collect, review, track & log certified payroll if project requires.

Candidates Must Possess:

1. Minimum 3 years experience as a Project Coordinator in the commercial construction industry

2. Computer Literate: Fluent in Excel, Word and Outlook programs

3. Possess good interpersonal skills

4. Ability to communicate both orally and in writing

5. Demonstrated abilities as a creative, proactive problem solver

6. Detail oriented person

7. Hands on style of management

8. Desire to advance within the company

We are an equal employment opportunity employer and will consider all qualified candidates without regard to disability or protected veteran status.

Keywords: , Irvine , 38,000-40,000 Construction Project Coordinator with great benefits, Other , Irvine, California