Advancement Services Coordinator

Company: Concordia University Irvine
Location: Irvine
Posted on: September 19, 2023

Job Description:

ROLE: The Advancement Services Coordinator provides critical support to the data entry and gift processing needs of Advancement Services. The Coordinator is responsible for ensuring the timely production of receipts, pledge reminders, and gift renewal letters. The Coordinator maintains estate files and endowment files. The Coordinator works with Annual Giving to expand the existing annual donor base through new donor acquisition and by insuring a high level of renewals and gift upgrades. All activities of this position are to make a contribution to the fulfillment of the mission of the university.

ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE THE FOLLOWING:
To perform this job successfully, an individual must be able to accomplish each of the below duties satisfactorily:
Process gifts for the University, including: complete the batch processing for the Accounting Office ensure timely production and mailing of receipts to donors, and provide reports to Advancement staff to ensure proper follow up and stewardship.
Maintain biographical data on constituents by assisting with data entry/updates including addresses, demographics, constituent codes and relationship links.
Working with DVT, send appropriate pledge reminders and gift reminders to donors.
Assist DVT by providing donor profiles and giving reports upon request.
Oversee tracking of alumni births and the subsequent stewardship and reporting needs.
Enter mass contact reports and attendance for all Advancement reports.
Annually, inventory the donor signage across campus and coordinate the replacement of broken or missing signage.
Maintain all estate files (physical and electronic) and track estate gifts and pledges.
Work with DVT to update GCS records and stewardship.
Maintain all endowment files.
Assist with the distribution of the annual endowment reports.
Assist in the supervision of student employees.
Other duties as may be assigned from time to time.

EDUCATION AND/OR EXPERIENCE:
Bachelor's degree from a four-year college or university and two to three years related experience and/or training, or equivalent combination of education and experience.
Experience working in a university setting as a professional preferred. Database experience, especially Raiser's Edge NXT, Access, and Argos are a plus.
Familiarity with development functions, Concordia University Irvine and its mission are a plus.

QUALIFICATION REQUIREMENTS:
The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Creative aptitude
Ability to be flexible to changing conditions and needs
Ability to work effectively with and through other people
Ability to work independently and as a team member
Ability to work under stressful conditions
Ability to maintain composure when interacting with donors and prospects
Familiar with software and equipment used in the Advancement office (e.g. MS Office)
Desktop publishing experience and proficiency
Excellent interpersonal skills to deal with students, faculty, staff and the general public
Willingness to learn new or additional job-related tasks
Respect for confidentiality of records and information
Strong written and verbal communication skills
An attention to detail
An aptitude for logical thinking
Organizational and time management skills

Keywords: Concordia University Irvine, Irvine , Advancement Services Coordinator, Other , Irvine, California