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Human Capital Coordinator

Company: Sunwest Bank
Location: Irvine
Posted on: May 27, 2023

Job Description:


The HR Coordinator is responsible for HR responsibilities including report maintenance and metrics tracking, filing and maintenance of files, on-boarding new employees, clerical processing of outgoing mail, assisting the HR team and any other HR related projects. The HR coordinator should also encourage an open door policy & assist in building a transparent culture across the organization.


  • Prepare and maintain employee files, assuring accuracy, compliance and confidentially.
  • Owns the new hire onboarding process: launching drug screens and background checks, coordinating first day details and conducting new hire orientation.
  • Administer i-9 verification for new hires & employees that require a reverification
  • Point person for HRIS including, but not limited to; researching and resolving HRIS problems, unexpected results or process flaws; perform scheduled activities; recommend solutions or alternate methods to meet requirements.
  • Recommend process/customer service improvements, innovative solutions, policy changes and/or major variations from established policy.
  • Responsible for reporting for all touch points in Human Resources - Benefits, Talent Acquisition and Payroll and Time & Attendance
  • Update and maintain employee benefit files regarding the tracking of benefit plan changes, new deductions or life changing events in to the ADP HRB system.
  • Performs routine audits to ensure complete and accurate HR records and provides feedback and findings the HR Manager and CHRO.
  • Reconciliation of all HR invoices
  • Maintain and retrieve achieved records
  • Completes Verifications of Employment in a timely manner
  • Responsible for maintenance of the time and attendance system which includes semi-monthly follow up with supervisors to ensure time cards and time off requests are approved within payroll cut off
  • Provide support and cover to the receptionist desk and varies duties assigned with the front coverage

    • Demonstrates high degree of professionalism in communication, attitude and teamwork with customers, peers and management
    • Demonstrates high level of quality work, attendance and appearance
    • Adheres to all Company Policies & Procedures and Safety Regulations
    • Adheres to local, state and federal laws
      • Understands and complies with all company rules and regulations
      • Attends training and maintains a basic knowledge of procedures to ensure compliance with laws and regulations governing financial institutions, as they apply to your position and job responsibilities, with an emphasis on the BSA/AML/CIP, Consumer Privacy, Regulation CC, Information Security, Bank Protection Act, FACT-Identity Theft, Information Technology and GLBA.
      • Additional duties as assigned as it relates to the position


        This position does not have supervisory responsibilities

        • 1-2 years' of prior experience in Office Management and/or Human Resources or related field preferred
        • Bachelor's degree preferred
        • Excellent written and verbal communications skills
        • Ability to communicate clearly and with empathy with all employees as well as with vendors and visitors
        • Ability to manage multiple priorities
        • Highly organized with strong follow up skills and the ability to multitask

          • Adaptability
          • Communication
          • Decision Making
          • Initiative
          • Innovation
          • Motivator
          • Organization
          • Professionalism
          • Results Orientated


Keywords: Sunwest Bank, Irvine , Human Capital Coordinator, Other , Irvine, California

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