Human Capital Coordinator

Company: Sunwest Bank
Location: Irvine
Posted on: May 27, 2023

Job Description:

SUMMARY

The HR Coordinator is responsible for HR responsibilities including report maintenance and metrics tracking, filing and maintenance of files, on-boarding new employees, clerical processing of outgoing mail, assisting the HR team and any other HR related projects. The HR coordinator should also encourage an open door policy & assist in building a transparent culture across the organization.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Prepare and maintain employee files, assuring accuracy, compliance and confidentially.
• Owns the new hire onboarding process: launching drug screens and background checks, coordinating first day details and conducting new hire orientation.
• Administer i-9 verification for new hires & employees that require a reverification
• Point person for HRIS including, but not limited to; researching and resolving HRIS problems, unexpected results or process flaws; perform scheduled activities; recommend solutions or alternate methods to meet requirements.
• Recommend process/customer service improvements, innovative solutions, policy changes and/or major variations from established policy.
• Responsible for reporting for all touch points in Human Resources - Benefits, Talent Acquisition and Payroll and Time & Attendance
• Update and maintain employee benefit files regarding the tracking of benefit plan changes, new deductions or life changing events in to the ADP HRB system.
• Performs routine audits to ensure complete and accurate HR records and provides feedback and findings the HR Manager and CHRO.
• Reconciliation of all HR invoices
• Maintain and retrieve achieved records
• Completes Verifications of Employment in a timely manner
• Responsible for maintenance of the time and attendance system which includes semi-monthly follow up with supervisors to ensure time cards and time off requests are approved within payroll cut off
• Provide support and cover to the receptionist desk and varies duties assigned with the front coverage
  
  ADDITIONAL RESPONSIBILITIES
  
  • Demonstrates high degree of professionalism in communication, attitude and teamwork with customers, peers and management
  • Demonstrates high level of quality work, attendance and appearance
  • Adheres to all Company Policies & Procedures and Safety Regulations
  • Adheres to local, state and federal laws
    • Understands and complies with all company rules and regulations
    • Attends training and maintains a basic knowledge of procedures to ensure compliance with laws and regulations governing financial institutions, as they apply to your position and job responsibilities, with an emphasis on the BSA/AML/CIP, Consumer Privacy, Regulation CC, Information Security, Bank Protection Act, FACT-Identity Theft, Information Technology and GLBA.
    • Additional duties as assigned as it relates to the position
      
      SUPERVISORY RESPONSIBILITIES
      
      This position does not have supervisory responsibilities
      
      MINIMUM QUALIFICATIONS
      
      • 1-2 years' of prior experience in Office Management and/or Human Resources or related field preferred
      • Bachelor's degree preferred
      • Excellent written and verbal communications skills
      • Ability to communicate clearly and with empathy with all employees as well as with vendors and visitors
      • Ability to manage multiple priorities
      • Highly organized with strong follow up skills and the ability to multitask
        
        COMPETENCIES:
        
        • Adaptability
        • Communication
        • Decision Making
        • Initiative
        • Innovation
        • Motivator
        • Organization
        • Professionalism
        • Results Orientated
          
          IND123

Keywords: Sunwest Bank, Irvine , Human Capital Coordinator, Other , Irvine, California