Accounts Payable Clerk - OCTA

Company: Keolis Transit America
Location: Irvine
Posted on: May 25, 2023

Job Description:

Hourly Rate: $23.45 / hr.Knowledge and Experience:High school diploma or equivalent, or equivalent combination of education and experience.Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)MAS/D365 experience is helpfulMinimum of 1 years of accounts payable experience (coding & batch processing).Demonstrated progressive responsibility in an AP role.Skills:Decision-making skillsDetail-orientedGood research skills.Excellent written and verbal communication skills; ability to work across departmentsStrong attention to detail and excellent organizational skills a mustAbility to thrive in a fast-paced environment to meet required deadlinesKey Accountabilities:Strategy & GovernanceData entry of invoices and verification.Prepare and check all invoices and vouchers for payment.Prepare analysis of logs, as requiredAssist in monthly closingData entry of adjustments and paymentsPerform other administrative duties as needCoordinates with accounting team as part of month end close processHigh level of expected collaboration across all divisionsAbility to communicate effectively with vendors and maintain highest level of company standardsBusiness ProcessesSorts, matches, and analyzes documents for accuracy, completeness, and approval (invoice, packing slip, and receiving ticket) prior to entering into Microsoft D365 ERP SystemVerifies the purchase order quantities and items shown during the entry process are accurately reconciled to the invoice. Variances are handled according to company policiesReviews, assigns proper general ledger account code, and processes non-purchase order invoices, expense reports, and manual check requestsResolves purchase order, incorrect quantities/items received, price variances, discounts, payment terms, etc. discrepancies as efficiently as possibleCommunicates directly with operations staff and vendors to resolve disputes or concerns relating to accounts payableCompiles bi-weekly cash requirements reports for the accounting teamProcesses weekly AP check run in compliance with company policies and within payment discount termsPerforms allocation of expenses, such as travel & entertainment, credit card transactions, trade shows, advertising, etc. to proper cost centers during vouchering processEnters Form W-9 information into vendor maintenance as needed and processes annual 1099 formsVerifies vendor accounts by reconciling monthly statements and related transactionsCompletes various required monthly General Ledger account reconciliationsOther accounting and finance duties as assignedReportingAccounts Payable aging reportsAd hoc requestsAdditional Statements:Drug and alcohol screening: Employment contingent upon passing pre-employment drug and alcohol screen. Also, contingent upon receiving a favorable background check. Must pass a physical examination.Safety commitment: Safety is a way of life at Keolis. By placing safety first, we ensure the wellbeing of our employees, customers, and communities. Together we can become the most successful transportation company in the world.Environmental commitment: Keolis is committed to protecting the environment by minimizing the impact of operations to our people and the communities in which we operate.EEO statement: Our policy is to afford Equal Employment Opportunity to qualified individuals regardless of their race, color, sex, religion, age, creed, marital status, national origin, ancestry, physical or mental disability, sexual orientation, or gender identification. We maintain a drug-free workplace and perform pre-employment substance abuse testing.Disclaimer and closing statement: The above statements are intended to describe the general nature and level of work performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees assigned to this job. Keolis is committed to offering our employees competitive compensation and benefits, opportunities for development and growth throughout an exciting and rewarding career, and the safest work environment possible.

Keywords: Keolis Transit America, Irvine , Accounts Payable Clerk - OCTA, Other , Irvine, California