Contract Administrator

Company: Alpha Consulting
Location: Irvine
Posted on: May 25, 2023

Job Description:

CONTRACT ADMINISTRATORIRVINE, CA Hybrid - 3 days Onsite.Top Skills:

• Outlook.
• Excel.
• SharePoint.
• PPT.
• Administrative experiences.Pay range: $36.40-$39.00. Project Description:
  • Responsible for leading and developing the office systems, policies, and procedures of Medical Aesthetics Market Research and Analytics.
  • This position reports to the Sr. Director, Market Research and Analytics.
  • Objectives include maintaining compliant market research and vendor operations, lead the design, execution, training, and maintenance of all policies and procedures.
  • This position provides strategic guidance, creative input, ideas generation, training plans and oversees project management and process completion for these programs.
  • This position requires close interaction with internal stakeholders (Finance, Financial Compliance, Global Commercial Development, Legal, Purchasing, ODC, OEC, and IT) and external agencies.
  • This position requires the ability to identify interdependencies upon, as well as coordinate with, other functions.
  • Work within cross-matrix teams to lead and develop office systems, policies, and procedures of Medical Aesthetics market research, as well as represent Market Research to Global Commercial Development, Finance, IT, Legal, ODC, OEC, and Purchasing, and other Client's functions.
  • Effectively manage the tactical execution of systems to multiple segments of the department and recommend most impactful and effective processes for successful development of said systems.
  • Create an efficient, lean, and agile environment for the entire Market Research team which consists of employees and contractors/consultants.
  • Supporting a multimillion-dollar market research and analytics project load, with over 200 projects across many primary, secondary research and analytics suppliers.
    • Manage and improve Market Research operations.
    • Maintain compliant market research and Vendor operations.
    • Lead the design, execution, training, and maintenance of all policies and procedures improvement in collaboration with Finance, FCT, IT, Legal, ODC, OEC, and Purchasing.
    • Create relations with business partners by:
      • Participating in cross-functional meetings to ensure Market Research needs are advanced.
      • Owning relationship with vendors to drive ongoing enhancements and process improvements.
      • Develop plans to educate employees, contractors, and suppliers on policies and procedures to:
        • Accelerate project creation and approval.
        • Increase efficiencies and agility for all stakeholders based on feedback.
        • Create reporting capabilities to allow tracking project plans and finances.
        • Create and execute on-going training curriculum for all stakeholders.
        • Supervise the creation of all project workflows and documentation.
          • Supervisory / Management Responsibilities:
            • Potential for contractor management in the future.
            • Impact of Actions / Decisions.
              • The position directly impacts the compliance of Medical Aesthetics related to training requirements and regulatory agency requirements for Market Research. Non-compliance can negatively affect the organization with adverse audit observations.
              • This individual must work closely with other team members to ensure compliance while maintaining efficient operations.
              • Independent Judgment.
                • Complete autonomy to handle day-to-day responsibilities with minimal supervision. The position requires frequent and consistent follow-up with Suppliers, Medical Aesthetics' management and personnel and frequent interaction with Project Managers to ensure procedures and policies are being followed and all are in compliance with regulations.
                • Handle unusual or complex situations with minimal guidance from Supervisor. If unusual circumstances warrant a different training method or assistance, the incumbent determines the most appropriate methods for doing so. If unusual circumstances with Suppliers or Vendors occur, the incumbent determines the most expedient and effective way to process onboarding or off boarding needs that maintains alignment with the Client's policies. Required Skills:
                  • Bachelor's degree is required.
                  • Training background or similar experience is required.
                  • Knowledge of applicable training, regulations, requirements, and standards affecting the Client and US Commercial specifically:
                    • Experience and knowledge in delivering training is required.
                    • PowerPoint and Excel skills are required.
                    • Strong presentation and facilitation skills are required.
                    • Familiarity with Knowledge Management systems and Brain Shark is preferred.
                    • Familiarity with the Client's systems and processes is preferred.
                    • Business Related:
                      • 3-4 years' experience with a customer service organization or support position.
                      • Extensive knowledge of the Client's processes, procedures, and systems as well as Pharmacovigilance and related compliance policies.
                      • Strong Microsoft Office Suite and related tool competency.
                      • Ability to work in a team environment.
                      • Customer service skills.
                      • Analytical skills, accuracy, and attention to detail.
                      • Excellent presentation, oral and written communication skills.
                        • Industry Related:
                          • Knowledge of applicable regulations and standards affecting Medical Aesthetics, specifically PDMA and Market Research related.
                          • 2-3 years healthcare / pharmaceutical business experience.
                          • Experience working in audit or regulated environments.
                            • Ability to communicate with, and influence, people including Medical Aesthetics' Management, Purchasing, IT, OEC, ODC, Suppliers, and peers to advance initiatives, develop training plans, and maintain compliance with OEC, US Commercial, and Medical Aesthetics' guidelines.
                            • Strong computer aptitude and extensive knowledge of Microsoft Office Suite, SharePoint, SNAPP PO, OPI Inventory and other systems. The incumbent must understand each system and be able to articulate as well as troubleshoot issues.
                            • Advanced understanding of individual learning styles is critical to educate users on the systems.
                            • Good organizational skills and ability to multi-task and handle shifting priorities are critical to handle the ever-changing workload that comes with this position. The incumbent may be required to assist in internal or external (FDA) audits.
                            • Strong problem-solving and analytical skills and demonstration of sound judgment are high priorities. The incumbent must understand the expectations and needs of MABICO and be proactive to provide necessary administrative resources to the team. Incumbents must independently troubleshoot and resolve any issues that arise.
                            • Nice to have - Veeva Vault System, SAP/EPRO. This 6+ month position starts ASAP. Please E-MAIL your resume (attachment to email) with rate and availability to Krysty: ALPHA'S REQUIREMENT MUST BE ELIGIBLE TO WORK IN THE U.S. AS AN HOURLY W2 EMPLOYEE

Keywords: Alpha Consulting, Irvine , Contract Administrator, Other , Irvine, California