Accounts Payable Specialist, Irvine, CA

Company: NeuroTech X
Location: Irvine
Posted on: March 19, 2023

Job Description:

Accounts Payable Specialist, Irvine, CA
Accounting - Irvine, CA - Full time
Job Title: Accounts Payable Specialist
FLSA: Salaried Exempt
Department: Accounting
Reports To: Accounting Manager
To apply, e-mail your resume to

Job Responsibilities:
We are looking for a skilled Accounts Payable Specialist to be responsible for processing all invoices received for payment and for undertaking the payment of all creditors. The Accounts Payable Specialist will play an important role in supporting the company's growth by ensuring accurate processing. The ideal candidate must meet deadlines to ensure all expenses are processed in a timely manner.
General Description and Duties:
To perform this job successfully, an individual must be able to perform each essential task satisfactorily. The tasks listed below are representative of the knowledge, skill, and/or ability required to perform this job effectively.
Processes full cycle expense reimbursement and supports the accounts payable processing including but not limited to:

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• Codes invoices using GL account numbers, approves using workflow
  
• Reviews employee expense reports and monitors compliance with internal policies
  
• Responds to employee inquiries related to expense process and policies via email, instant message, and/or phone calls while providing superior customer service
  
• Monitors past due expense reports and works closely with employees to timely process reports
  
• Reconciles credit card charges to submitted expense reports
  
• Processes check runs and organizes the batch file for Controller/CFO review
  
• Posts wire payments against supplier invoices
  
• Codes invoices using GL account numbers, approves using workflow
  
• Issues payments for Accounts Payable including final paychecks, expense report payments
  
• Communicates regularly with vendors regarding outstanding invoices, credit memos to reconcile records
  
• Provides accruals and proposed journal entries for month end reporting
  
• Generates year end schedules and supporting documents for auditors
  
• Generates 1099 reports for select vendors at year-end
  
  Projects and Other Duties:
  
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  • Perform other duties as assigned by the account
    
    Position Qualifications
    
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    • Skilled in the use of Microsoft office suite, especially Excel and Word
      
    • Previous experience in using Accounting ERP systems
      
    • Experience with QAD and Concur is preferred
      
    • Excellent communication skills (written and verbal) required
      
      Minimum Education:
      
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      • Bachelor's degree or equivalent experience
        
        Minimum Experience:
        
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        • 3 years Accounting experience
          
          
          Please to learn more.

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