Commercial Project Administrator
Company: Sundt Construction, Inc.
Location: Irvine
Posted on: January 25, 2023
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Job Description:
Job Description
Job Summary
The Project Administrator is responsible for providing
administrative, secretarial, and clerical support to the project.
They will maintain a professional working relationship with owners,
architects, engineers, subcontractors, and suppliers and may
supervise and provide training for the Project Secretary, as well
as participate in the Individual Development Review for that
employee. This position includes three 'steps' (I, II, and Senior),
which provide for a progression of skill and experience. Step I is
the entry level for individuals with limited experience in this
position. Step II is used for employees with 2 years of experience
in this position, or with experience on larger and more complex
projects. The 'Senior' step is used for employees with 4 or more
years of experience and/or experience on significantly larger or
more complex projects
Key Responsibilities
1. Assists with owner billings and coordinates receipt of owner
funds and release of sub payments.
2. Assists with project close-out as requested by the project team
and performs duties as required by project close-out checklist and
generates and audits reports including equipment, labor, material,
subcontractor committed, cost, and job cost.
3. Ensures that all compliance required records (I.e., certified
payroll, minority craft hiring goals, monthly utilization report,
and daily manpower reports for all contractors on the project) are
completed in a timely and accurate manner, and are on file and
ready for auditing.
4. Maintains and distributes Billing Status Report. Tracks executed
subcontracts/ supplements, insurance, bonds, pre-liens, lien
releases, and joint checks.
5. May supervise and provide training for the Project Secretary,
and may participate in the Individual Development Review for that
employee.
6. On remote projects, will coordinate with Corporate Employment
office in preparing and coordinating hiring guidelines, applicant
flow logs, pre-employment drug tests, employee orientation, and/or
employee separation.
7. Performs and sets up subcontracts (work orders) and logs in JDE
and Prolog and generates sub package with job-specific forms and
sets up and maintains subcontract change orders (supplements) and
budget adjustments in JDE and processes subcontractor pay
applications after Project Manager's approval and maintains in
Prolog.
8. Sets up and maintains standard project files: general
correspondence/filing, subcontractor/ purchase order agreements,
vendor files, time sheets, and Prolog Company set-up files.
9. Sets up, maintains, and ensures full compliance of Bulletin
Board postings with federal, state, and government agencies, and
local and Sundt posters and policies.
10. Types and distributes project correspondence and coordinates
all project payables and receivables with Accounting Department and
may maintain and reconcile jobsite petty cash and other accounts,
as required.
Minimum Job Requirements
1. Good organizational skills are necessary.
2. Must be proficient with word processing and spreadsheet
software.
3. Proficient use of all Microsoft Office Suite programs.
4. Two-year accounting degree or equivalent combination of business
training and/or related experience.
Note: Job Description is subject to change at any time and may
include other duties as assigned.
Physical Requirements
1. Ability to wear personal protective equipment is required
(including but not limited to; steel toed shoes, gloves, safety
glasses, hearing protection, hardhat, vest, etc.)
2. May reach above shoulder heights and below the waist on a
frequent basis
3. May stoop, kneel, or bend, on an occasional basis
4. May use telephone, computer system, email, or other electronic
devices on a limited basis to communicate with internal and
external customers or vendors
5. Must be able to comply with all safety standards and
procedures
6. Occasionally will climb stairs, ladders, etc.
7. Required to use hands to grasp, lift, handle, carry or feel
objects on a frequent basis
8. Will interact with people frequently during a shift/work day
9. Will lift, push or pull objects on an occasional basis
10. Will sit, stand or walk short distances for up to the entire
duration of a shift/work day.
Please note that the compensation information that follows is a
good faith estimate and for this position only. It is provided
pursuant to the California Equal Pay for Equal Work Act and Equal
Pay Transparency Rules for positions located in California. The
following pay range is based on geographical market data and does
not include additional incentives that can impact total
compensation. Salary is commensurate with knowledge, skills,
education, and overall job-related experience. Pay Range
$60,000-$95,000
Benefits
Safety Level
Safety-Sensitive
Note: Jobs with the Safety-Sensitive designation are those that
include tasks or duties that the employer reasonably believes could
affect the safety and health of the employee performing the task or
others such as operating a vehicle, operating equipment, operating
machinery or power tools, repairing/maintaining the operation of
any vehicle/equipment, the handling/disposal/transport of hazardous
materials, or the handling/treatment/disposal of potentially
flammable/combustible materials.
Equal Opportunity Employer Statement: Sundt is committed to the
equal treatment of all employees, and/or applicants for employment,
and prohibits discrimination based on race, religion, sex
(including pregnancy), sexual orientation, gender identity, color,
age, disability, national origin, covered veteran status, genetic
information; or any other classification protected by applicable
Federal, state, or local laws. #LI-RP1
Keywords: Sundt Construction, Inc., Irvine , Commercial Project Administrator, Other , Irvine, California
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