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AP Specialist

Company: Vaco Technology
Location: Irvine
Posted on: January 22, 2023

Job Description:

AP SPECIALISTThe Accounts Payable Specialist will support the accounts department by maintaining cash reporting, general ledger control and monthly financial statement preparation in accordance with company policy and accepted accounting practices. The incumbent will facilitate corporate wide efforts and special project as required. ESSENTIAL FUNCTIONS/JOB DUTIES:Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Manage AP process - invoice entry and payment processing. Code invoices to the appropriate account. Review all invoices for appropriate documentation and get approval prior to payment. Respond to all vendor inquiries. Manage vendor relationships and routinely communicate with vendors. Reconcile vendor statements, research, and correct discrepancies Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices Assist with monthly closing activities for divisional operations, including accounting and reconciliations of sales, A/P, A/R, payroll, cost accounting and cash. Process payment requests. Assist the AP Manager with weekly payment run. Coordinate, communicate and respond to the specific needs of the Sales department in the areas of cost builds, customer master files and sales data. Various daily/weekly reporting requirements. Assists in other period closing functions as needed. Performs other duties as assigned.ESSENTIAL REQUIREMENTS:KNOWLEDGE REQUIRED: Minimum of 2 years experience preferred, preferably in manufacturing environment. Solid understanding of accounting fundamentals. Proficient in Microsoft Office Products (Excel, Word and PowerPoint). Experience with ERP systems, such as JDE, Oracle, SAP preferred. SKILLS AND ABILITIES REQUIRED: Skill in data entry with strong attention to detail and accuracy High level of organizational skills, good written and oral communication skills Ability to work independently as well as part of a team and meet deadlines Must be able to multi-task and follow-up when responses are needed Must be professional and able to respond to verbal and written instructions Excellent relationship management skills e.g. must be able to interface with different levels of associates Trustworthy and attention to confidentiality Professional phone etiquette and verbal communication ability. Good organizational skills and strong work ethic. Results orientation, and positive and professional service attitude.

Keywords: Vaco Technology, Irvine , AP Specialist, Other , Irvine, California

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