IrvineRecruiter Since 2001
the smart solution for Irvine jobs

Capex Coordinator

Company: Pacific Hospitality Group Headquarters
Location: Irvine
Posted on: September 20, 2022

Job Description:

Capex Administrative Assistant

Key responsibilities for this position include:

-Standardize and compile Capex Schedule to track the project status across all properties (smartsheets)

-Standardize and complete budgets for all Capex projects (smartsheets)
-Standardize and complete responsibility matrix for each active capex project
-Review project document requests for and support with internal submittal
-Clarify and report any discrepancies in funds approved by property/ corporate office.
-Keep track of budgets for all projects and prepare budget proposals for corporate office approval.
-Issue periodic reports on status and costs for all Capex projects. Ensure that project status is updated daily. Budget monitoring
-Support with data collection from properties and corporate on Capex
-Provide shipping and receiving support for all samples, keep Design Room orderly
-Manage and improve operational practices
-Formalize policies and procedures for Capex department
-Review and learn to submit RFP for all capex projects, designer, architects, sub-contractor bids, etc.
-Pre-qualify potential Sub Contractors for current or future projects
-Maintain a capex data base of contacts with contract records, bids, etc.
-Gather and compare bids for all capex projects
-Prepare, store, organize and share plans with Sub Contractors and other relevant parties
-Ensure Sub Contractor compliance with Licensing, Insurance, Safety Meetings etc.
-Maintain and update Project schedules
-Support legal with preparation of Subcontracts, Lien Releases and other pertinent documents. Issue follow up signature and maintain records on file.
-Order material when necessary
-Organize and track all project related expenses
-Manage project accounting, process check requests for approved vendor invoices
-Must be fluent with excel
-Must be able to multitask and handle more than one Project
-Ability to juggle and manage multiple tasks and personalities
-Prepare purchase orders, check requests, and track deliveries for internal procurement projects.
-Prepare design specifications and handle CFA's
-Perform work as needed that may be directly or indirectly related to Projects
-Manage photo Library and Asset Management server
-Must maintain a positive work environment
-Arrange staff meetings and schedule appointments
-Strong communicator verbally and in writing. Professional demeanor via phone, and email.
-Work must be accurate with projects submitted on time or ahead of schedule
-High attention to detail
-Additionally, will support scheduling and expenses for capex team
Education and Experience

-Bachelor's degree
-3+ years' experience working on project management, budgets, etc...
Knowledge, Skills, and Abilities

-Strong analytical and problem-solving skills
-Financial and budgetary skills
-Understanding of equipment, component, and instrumentation related to the business
-Good communicator, listener, and presenter

-Highly proficient in Excel, Word, PowerPoint, Adobe, Zoom, Microsoft Teams and Calendar
-Must be willing to provide suggestions on improving the Projects

(ref. 45806)

Keywords: Pacific Hospitality Group Headquarters, Irvine , Capex Coordinator, Other , Irvine, California

Click here to apply!

Didn't find what you're looking for? Search again!

I'm looking for
in category

Log In or Create An Account

Get the latest California jobs by following @recnetCA on Twitter!

Irvine RSS job feeds