Company: J&J Family of Companies
Posted on: September 20, 2022
Biosense Webster, Inc., part of the Johnson & Johnson Medical
Device Companies, is recruiting for an Executive Assistant. This
position is in Irvine, CA and may require up to 10% travel.
Biosense Webster, Inc., part of Johnson & Johnson Medical Devices
Companies, is a global leader in the science of diagnosing and
treating heart rhythm disorders. The company partners with
clinicians to develop innovative technologies that improve the
quality of care for arrhythmia patients worldwide. For more
information, visit www.biosensewebster.com
Provide professional administrative support to executive staff and
team in a fast pace, diverse, and business casual environment.
Initiative-taking and discreet with the skill to manage high
volumes of work with the ability to change focus and direction
along with changing priorities. Ability to meet deadlines while
exercising decision-making judgment managing unforeseen issues and
serving as primary point of contact across all levels of management
and business partners.
Areas of Responsibilities:
+ Provide professional support to executive and team.
+ Maintain calendar for executive by managing complex and
changeable calendar and manage/prioritize high volume of meeting
requests with internal and external partners.
+ Manage confidential business documentation: emails,
correspondence, files, and documents with the highest level of
+ Coordinate meeting requests onsite/offsite for room set-up,
audio/video equipment, meeting supplies, agenda preparation, and
+ Organize domestic travel arrangements including ground
transportation and hotel arrangements.
+ Manage expense and purchase order reports.
+ Send department organizational announcements and Newsletters via
email as directed.
+ Maintain department and sub-departments distribution email
+ Create and amend purchase orders, send capital equipment
requests, track budget expenditures, reconcile vendor invoices, and
coordinate and track department purchase through J&J
+ Process Master Service Agreements, Work Orders, and Scope of Work
related to vendor services according to Company Policies and
+ Request and follow up with vendors for quarterly and annual
accruals for reconciliation.
+ Research Food and Drug Administration, Office of Inspector
General, and System for Award Management websites to confirm
approved Healthcare Professionals and agencies according to J&J
Policies and Procedures.
+ Create Totality identification numbers related to Healthcare
Professionals, facilities, and agencies to ensure transparency of
payments issued by J&J.
+ Coordinate job postings with HR, schedule candidate interviews,
aid in the onboarding process of new hires, and send work equipment
+ Correspond, research, and resolve vendor requests via email
relating to account set-up, service agreements, billing, invoicing,
and payments via calls and or email.
+ Educate team members on processes and procedures related to
contracts, purchase orders, and check requests, as well as new
vendor account set-up as needed.
+ Build and support relationships with internal/external staff and
vendors such as Human Resources, Finance, Legal, Facilities, IT,
AskGS, Procurement, Accounts Payables, Mailroom, and service
providers to ensure little to no disruption in the daily functions
of business operations.
+ Accountable for compliance with applicable Corporate and
Divisional Policies and Procedures.
+ Perform other duties such as ordering supplies, shipping, and
more as needed.
+ Proactive towards all requests and follow up and respond
+ A high school diploma is required, an Associate's degree is
+ 5 years equivalent work experience supporting executives, their
direct reports, and teams.
+ Strong organizational skills and ability to multitask.
+ Time management and ability to meet deadlines.
+ Strong verbal and written communication skills.
+ Problem-solving and decision-making skills.
+ Ability to work well with others.
+ Self-direction, dependable, initiative-taking, resourceful, and
At Johnson & Johnson, we're on a mission to change the trajectory
of health for humanity. That starts by creating the world's
healthiest workforce. Through cutting-edge programs and policies,
we empower the physical, mental, emotional and financial health of
our employees and the ones they love. As such, depending on
location and subject to local legislation, candidates offered
employment may be required to show proof of COVID-19 vaccination
or, in certain countries, secure an approved accommodation prior to
the commencement of employment to support the well-being of our
employees, their families and the communities in which we live and
work. If you are invited to interview for the position, your
recruiter will advise on the vaccine requirement status in your
Johnson & Johnson is an Affirmative Action and Equal Opportunity
Employer. All qualified applicants will receive consideration for
employment without regard to race, color, religion, sex, sexual
orientation, gender identity, age, national origin, or protected
veteran status and will not be discriminated against on the basis
United States-California-Irvine-31 Technology Dr
Biosense Webster Inc. (6010)
Keywords: J&J Family of Companies, Irvine , Executive Assistant, Other , Irvine, California
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