Project Administrator

Company: Actalent
Location: Irvine
Posted on: September 20, 2022

Job Description:

Description: Under direction of the project manager, assist with tracking progress. . Collaborates with various staff and departments in administrating day to day projects and reporting requirements. . Manages project filing system both electronic and paper. . Serves as a contact for transfer of files, documents, drawings with external consultants and clients; manages distribution of these to the team. . Under direction from the project manager, schedules and coordinates all project meetings. . Assists project accountant in putting together invoicing and/or joint venture fee splits where applicable. . Will assist with tracking the process for obtaining fully executed consultant agreements. May require processing comments from the project manager and consultants and obtaining comments from corporate legal department before final sign-off. . On public projects, will track required MBE, WBE, and DBE consultant involvement on the project; provides timely reports to public agencies as required. May also need to establish files and procedures for annual audits by the public agency (or agencies) involved. . May attend client meetings to take meeting minutes and prepare for distribution. . Drafts letters to clients. Performs word processing and data entry, as required. . May perform office manager duties when project is located at a job site: o May supervise support staff members o Ensures office supplies are stocked and equipment is maintained in good working order o Oversees facility maintenance needs, parking and office key assignments, interface with vendors, landlord contact, etc. . May perform receptionist duties when project is located at a job site. . Takes personal responsibility for fostering a green workplace through sustainable work practices. Skills: Project coordination, Construction, Document control, Schedule meetings, Construction administration, Calanders, Excel, Microsoft Office, Data Entry, Executive Assistant, Calendar Maintenance, Administrative Support, Bluebeam, Administration Top Skills Details: Project coordination,Construction,Document control,Schedule meetings,Construction administration Additional Skills & Qualifications: Proficiency in MS Office, including Word, Excel and Outlook. . Proficiency in Newforma preferred. . Must be detail-oriented and able to handle confidential information at the highest level. . Ability to communicate both verbally and in writing; including excellent interpersonal skills. . Ability to work in team environment. . Ability to effectively meet deadlines. . For those who provide BIM support; proficiency in AutoCAD/Architectural Desktop (Revit preferred). Experience Level: Intermediate Level About Actalent: Actalent connects passion with purpose. Our scalable talent solutions and services capabilities drive value and results and provide the expertise to help our customers achieve more. Every day, our experts around the globe are making an impact. We're supporting critical initiatives in engineering and sciences that advance how companies serve the world. Actalent promotes consultant care and engagement through experiences that enable continuous development. Our people are the difference. Actalent is an operating company of Allegis Group, the global leader in talent solutions. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

Keywords: Actalent, Irvine , Project Administrator, Other , Irvine, California