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Department Coordinator

Company: UCI Health
Location: Irvine
Posted on: May 16, 2022

Job Description:

Job Opening ID: 33351

Reports To: Director

Working Title: Department Coordinator

Department: Office of Campus Social Work

Bargaining Unit: CX

FLSA: Non-Exempt

Payroll Job Code: 004722

Job Location: UCI Campus- Irvine

Percent of Time: 100%

Work Schedule: 8-5, M-F

Employee Class: Career

Position Summary:

The Office of Campus Social Work supports UCI students during situations and crises that may be impacting their personal and academic well-being, through short-term resource referral and long-term case management. Services are available to the entire UCI community at no cost. When appropriate, the OCSW acts as a coordination point to promote collaboration among academic departments, administrative offices and outside organizations to facilitate students' goal attainment.

Under the direction of the Director of the Office of Campus Social Work, the Department Coordinator is responsible for supporting the daily operations of the Office of Campus Social Work. The Coordinator manages incoming referrals and delegates cases to team members. The Coordinator is also responsible for scheduling meetings, purchasing supplies, and other office-related tasks. The Coordinator maintains the case management database system by utilizing features that support the workflow, record keeping, and data management for the office. The Coordinator assists the Director with surveys and assessments, including data evaluation and report writing. The Coordinator creates and maintains department marketing materials (e.g., website, brochures, PowerPoint presentations). The Coordinator may be assigned other tasks that support the work of the office.

Compensation Range:

$24.66 - $29.62

Department Website:


Bachelor's degree from an accredited institution; Bachelor's degree in related area and / or equivalent experience / training.

Skill in interacting diplomatically with the public when faced with demands or requests for action that are not in line with federal or state law or University policy and procedure. Demonstrated ability to research and write analytical reports. Outstanding organizational skills, including ability to set priorities which accurately reflect the relative importance of job responsibilities and carry out multiple assignments in a timely fashion when there are changing workloads, competing requirements and deadlines, heavy workloads, and changing assignments. Demonstrated skill in working independently and following through on assignments with minimal direction. Working knowledge of computer applications in a local area network, including word-processing, spreadsheet, presentation, database, and electronic communication applications, in order to perform all administrative responsibilities associated with the position. Knowledge of UC Policies and Procedures. Demonstrated ability to interact effectively with students, faculty, staff, and community members of diverse cultural, social, political, and religious backgrounds and varied age, gender, sexual orientation, and ability. Ability to build and maintain positive and effective working relationships with co-workers and other stakeholders. Ability to build and maintain positive and effective working relationships with co-workers and other stakeholders. Professional discretion in dealing with private, sensitive matters. Ability to take thoughtful action where answers to a problem are not readily available. Strong verbal, written, and interpersonal communication skills. Skill in speaking clearly and distinctly using appropriate vocabulary and grammar to obtain and convey information to individuals at various organizational levels. Strong listening skills. Ability to compose clear, grammatically correct, well-constructed correspondence, reports, and informational materials.


Knowledge of student case management database system, Advocate. Knowledge of PALCard, Kuali Financial System (KFS), purchasing orders, travel, facilities management forms and procedures. Knowledge of electronic medical record system, Point N Click (PnC).

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

* Background Check and Live Scan

* Legal Right to work in the United States

* Vaccination Policies

* Smoking and Tobacco Policy

* Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

* California Child Abuse and Neglect Reporting Act

* E-Verify

* Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page -

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or

Keywords: UCI Health, Irvine , Department Coordinator, Other , Irvine, California

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