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Mail Services Coordinator

Company: Rushmore Loan Management Services
Location: Irvine
Posted on: May 15, 2022

Job Description:

Job Description POSITION SUMMARY: The Mail Services Coordinator is responsible to prepare incoming and outgoing mail for distribution. Use hand or mail handling machines to time, stamp, open, read, scan, sort, and route incoming mail. Wrap, seal, weight, stamp, and dispatch all outgoing mail or packages. Duties may also include keeping necessary records and completed forms. Requisition, stock, and maintain inventory of all operating supplies. ESSENTIAL DUTIES AND RESPONSIBILITIES: Receives, opens, date stamps, logs, and scans all incoming U.S. Postal Service Mail (including street address and P.O. Box Mail) Receives, prepares, logs, scans, and calculates all incoming payments/checks and submits along with hard copy and soft copy receipt to Cashiering for payment processing Receives and enters into web-based tracking system all incoming express and trackable (barcoded) mail Sorts, distributes, and obtains signatures for all incoming USPS, trackable, and express mail Picks up, sorts, and applies postage to all outgoing USPS mail, prepares express and certified mail labels and tracking information/receipts Maintains postage accounts and P.O. Box accounts Receives and distributes all incoming supply shipments Prepares all outgoing ground shipping Maintains shipment records and reports as they relate to Mail Services Prepares month-end reporting and cost allocations Inventory and stock various operating supplies Inventory stationary and stock appropriate levels for users. Requisition when levels reach minimum levels. Provides relief for Receptionist for lunch and breaks. Assists with light-duty Facilities-related tasks Performs other duties as assigned by management ESSENTIAL KNOWLEDGE & SKILLS: Ability to work Saturdays as needed Some physical effort is required, which may involve long periods of standing, walking, bending, reaching, stretching, climbing or similar activities as well as lifting or moving items weighing up to 50 pounds. Attention to detail Postal rates and regulations including P.O. Box, CAPS, BRM Shipping methods Hand/eye coordination Customer-service oriented Team-oriented EDUCATION AND/OR EXPERIENCE: High school diploma required Bachelor---s degree preferred Minimum two years related copy/mail/clerical experience is preferred MACHINES, OFFICE EQUIPMENT & SOFTWARE: Proficient in Microsoft Office applications Postage machine Automatic letter opener Web-based Tracking System Kodak Scanners FedEx Shipping Software Automated ---Certified Mail--- Software Scales Fax/Copier Company Description Rushmore Loan Management Services LLC (---Rushmore---) is a multi-faceted residential mortgage servicer located in Irvine, California, Dallas, Texas, and Oklahoma City, Oklahoma The Rushmore umbrella includes our parent company and the capital markets arm of our organization which is located in Mid-Town Manhattan and our REO Disposition Company is headquartered out of Houston, Texas. Rushmore has a strong foundation and bright future with significant capital backing and is led by a talented and innovative management team. Rushmore is dedicated to providing outstanding loan servicing and customer support as part of our commitment to uphold ethical and honest business practices. Rushmore is a customer-focused organization that believes in providing the highest level of customer care. We treat all of our customers with respect, courtesy and integrity. We understand the importance of homeownership and believe that open and timely communication is a key to our outstanding service. We encourage all of our customers to visit this website to access loan information, make payments, download forms, or obtain answers to questions about your account.

Keywords: Rushmore Loan Management Services, Irvine , Mail Services Coordinator, Other , Irvine, California

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