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Executive Assistant

Company: First Foundation Bank
Location: Irvine
Posted on: May 14, 2022

Job Description:

Job DescriptionSummary: Responsible for performing secretarial, administrative and related tasks of a confidential nature for Executive ManagementDuties and Responsibilities:

  • Provide confidential administrative support to Executives in an accurate and flexible manner
  • Schedule and manage the Executive's daily appointment calendar
  • Coordinate travel and lodging arrangements as required
  • Arrange and coordinate meetings, conferences, special functions and appointments
  • Collect and prepare information for use in discussions and meetings with executive staff members, Board of Directors, and outside individuals
  • Act as primary liaison with various departments within the Bank; respond to inquiries and complaints related to the Department
  • Develop a working relationship with all levels of personnel to accomplish department and Bank goals
  • Compose letters and memoranda from verbal direction, dictation, or from Bank policies and procedures
  • Type and coordinate correspondence, reports, memoranda, special projects, technical papers, and related material for thedepartment as requested
  • Receive and answer telephone calls, mail and visitors and provide information in accordance with Bank policy
  • Maintain records, gather and check data, as well as design, format, compose, and edit a variety of reports Job Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations maybe made to enable individuals with disabilities to perform the essential functions. Education and/or Experience:
    • High School diploma or equivalent required; Associates/Bachelor's degree preferred
    • Minimum of 3-5 years of related experience required Skills:
      • PC proficiency in Microsoft Office – Excel, PowerPoint, Word
      • Highly organized, , independent, self-motivated, and flexible
      • Excellent verbal/written communication skills with the ability to effectively communicate with all levels of personnel
      • Ability to type a minimum of 60 wpm
      • Team player attitude First Foundation is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, status as a qualified individual with disability, sexual orientation, gender identity or any other characteristic protected by law.

Keywords: First Foundation Bank, Irvine , Executive Assistant, Other , Irvine, California

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