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Contract Administrator

Company: In-N-Out Burger - Corporate
Location: Irvine
Posted on: June 8, 2021

Job Description:


Come join our family at In-N-Out Burger!

We have an excellent opportunity for a full-time Contract Administrator based in our Irvine, CA office. The Contract Administrator will report to the Manager of Support Facilities, and will prepare, negotiate and review various company contracts for the Support Facilities department, including business partnerships. The Contract Administrator will review and process monthly payment applications along with performing routine clerical and administrative functions such as drafting correspondence, creating, organizing and maintaining paper and electronic files, including contracts, change orders and invoicing.

The Support Facilities department is responsible for the development of non-restaurant properties for In-N-Out Burger, such as the warehouses, distribution facilities, food plants, maintenance depots, and corporate offices.

General Responsibilities

  • Review all draw requests and invoices in the accounting process as the first reviewer to ensure invoices reflect proper amounts & adequately supported by contract, or when applicable billing schedule, to ensure timely and accurate processing
  • Assist Managers with RFP's (Request for Proposals), RFI's (Request for Information), Bid Spreads, research, and order FFE (Furniture, Fixtures and Equipment), and coordinate deliveries and shipping of various project needs
  • Enter approved contracts, change orders, and costs into appropriate accounting system; Maintain contract tracking logs
  • Obtain, review, scan log, and monitor all insurance certificates, preliminary notices and conditional and unconditional lien releases for projects and other required items from contractors/subcontractors, ensuring they are current and correct, obtaining renewals as necessary, and update insurance logs for Accounting Department
  • Review and update existing contracts; Generate contracts and change orders as instructed with Scopes of Work as provided
  • Assist in preparing billing sheets, Schedule of Values including spec sheets provided by Managers or Designers, and apply DocuSign procedures as needed
  • Have an understanding of AIA Document billing (AIA Document G702 - Application & Certification for Payment); Knowledge of construction Preliminary Notices & Releases for each state INO builds in and file all preliminary notices
  • Perform general office and administrative support duties such as meeting coordination, filing, photocopying, answering calls and inquiries, and handling routine correspondence
  • Provide administrative assistance to the Manager of Support Facilities and the Manager, Facilities Planning & Development - for example, coordinate travel, assist with daily tasks
  • Provide support to the Support Facilities department at In-N-Out Burger; this department is responsible for the development of non-restaurant properties, warehouses, offices and other facilities
  • Assist the Manager of Support Facilities and the Manager, Facilities Planning and Development with any special projects as necessary
  • Assist the Manager of Support Facilities with the day to day delegation of Building Maintenance requests and duties for the Irvine Office high-rise.

Work Schedule + Benefits

  • Full-time position, Non-Exempt, Hourly
  • Office Hours in Irvine, CA: Monday-Friday, 8:00 am-5:00 pm
  • Department needs may call for occasional evenings and weekends
  • Excellent Benefits, to include Medical, Dental, Vision, Life Insurance, Profit Sharing Plan and 401(k) Plan

Minimum Requirements


  • Bachelor's degree in Business Administration, Accounting, Construction, or related field preferred
  • 2-3 years minimum experience in the Construction industry, working as a Contract Administrator or Contract management
  • Strong knowledge of the Construction Industry - Knowledge of contract administration, lien releases, payment applications, and insurance requirements
  • Knowledge of legal requirements involved with contracts
  • Familiarity with accounting procedures
  • Willingness to provide office and administrative, clerical help to the department
  • Keen attention to detail, with an ability to spot errors
  • Strong analytical and organizational skills
  • Excellent customer service skills
  • Familiarity with office management and strong delegation skills

ABOUT In-N-Out Burger

In-N-Out Burger was founded in 1948 by Harry and Esther Snyder in Baldwin Park, California, and remains privately owned and operated. Under the direction of the Snyder family, the company has opened restaurants throughout California, Nevada, Arizona, Utah, Texas and Oregon, and Colorado. In-N-Out Burger's menu has remained the same since 1948, and we have maintained a simple philosophy - serve only the highest quality product, prepare it in a clean and sparkling environment, and serve it in a warm and friendly manner. We have built a reputation for fresh, made-to-order foods prepared and served by friendly, well trained Associates.

In-N-Out Burger offers a competitive salary and comprehensive benefit package. We are an Equal Opportunity Employer by choice. Should there be a need, In-N-Out Burger will provide a reasonable accommodation to complete the interview process upon request.

Equal Opportunity Employer by Choice

Keywords: In-N-Out Burger - Corporate, Irvine , Contract Administrator, Other , Irvine, California

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