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Office Manager

Company: Cushman & Wakefield
Location: Irvine
Posted on: June 8, 2021

Job Description:

Job Title

Office Manager

Job Description Summary

Responsible to manage and coordinate the administrative activities for multiple offices, to include overseeing brokerage and operations staff. Interface with internal and external parties with respect to highly sensitive issues on behalf of the Managing Principal, Operations Director, Regional Managing Principal, and/or other Executives in the office.

Job Description

Responsibilities

  • Supervise receptionist and coordinate receptionist back up; will also supervise other administrative and/or clerical staff and provide training for staff
  • Oversee and manage the recruiting and hiring process for office staff
  • Provide administrative support duties for Managing Principal, Regional Managing Principal, and/or other department leaders
  • Oversee on-boarding for new employees, including desk set up, telephone equipment, computer, etc. as well as termination activities for departing employees (collecting keys, equipment, etc.)
  • Approve and code accounts payable invoices
  • Oversee and manage the purchasing and maintenance of office supplies and office equipment (i.e. furniture, IT equipment, telephones, snack services, plants, etc.)
  • Solicit and negotiate vendor bids, contracts, and pricing in accordance with Company policy and the approval of the Operations Director
  • Oversee mail room operations and staff (i.e., mail sorting, postage machine, fax machines)
  • Establish and monitor facility standards (cleaning and other maintenance)
  • Act as official local office contact for property management (e.g. fire marshal, etc.)
  • Oversee real estate licensing compliance under the direction of the Broker(s) of Record
  • Communicate local office policies/procedures as appropriate on behalf of management under the guidance of the Human Resources Department (i.e. dress code, inclement weather, etc.)
  • Act as role model for office staff

Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.

Keywords: Cushman & Wakefield, Irvine , Office Manager, Other , Irvine, California

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