Company: Ware Malcomb
Posted on: June 7, 2021
Ware Malcomb is hiring an Accounting Assistant in our Irvine,
California corporate office.
The Accounting Assistant is a key member of the Ware Malcomb
Project Accounting team and is responsible for supporting the daily
functions of the group by providing administrative and office
services and implementing administrative procedures and policies.
The Accounting Assistant will work closely with the Project
Accounting team to provide a high level of service to internal and
external clients and consultants.
Processing and data entry in Vision accounting software
Processing and data entry of consultant invoices according to
our requirements in the Elevia Payables Approval & Tracking
Email and phone communication with consultants regarding billing
and revisions needed
Assist Project Accounting team with billing & contract
Send invoices and contracts to Clients and coordinate related
questions and revisions with the lead Project Accountant
Compile backup receipts for invoicing
- Maintain paper & electronic filing
Provide backup front desk coverage for Receptionist during
breaks, lunches and absences: answer and direct a high volume of
calls for all of the regional offices; receive guests; manage the
conference room calendar; prepare mail and courier packages.
- Additional duties and miscellaneous projects, as assigned
- Notary or willingness to become notary within 90 days of
Ware Malcomb is an award winning international design firm
offering integrated services to clients throughout the world.
Founded in 1972, Ware Malcomb offers architecture, planning,
interior design, civil engineering, branding and sustainable design
services to a diverse client base.
Ware Malcomb provides the best of both worlds; a small office
supportive and nurturing work environment coupled with the
resources, amenities, and opportunities afforded by a large
International Design firm.
Ware Malcomb offers a whole life balance, health-focused company
culture, competitive salary and overall benefits package along with
an excellent opportunity for professional growth.
Ware Malcomb is recognized as an Inc. 5000 fastest-growing
private company and was chosen as a 2018 Best Firm to Work for by
Must be legally authorized to work in the United States
Keywords: Ware Malcomb, Irvine , Accounting Assistant, Other , Irvine, California
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