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Accounts Payable Assistant

Company: Ware Malcomb
Location: Irvine
Posted on: June 7, 2021

Job Description:

Overview of the Payables Clerk

The Payables Assistant is a key member of the Ware Malcomb Accounting team and is responsible for supporting the daily functions of the Consultants Payable group by providing administrative and office services and implementing administrative procedures and policies. The Payables Clerk will work closely with both the Project Accounting and General Accounting teams to provide a high level of service to external consultants by timely processing invoices and proactively resolving invoicing issues.

Essential Functions:

  • Process large volume of data entry in Vision and Payables Approval & Tracking accounting software including consultant invoices and project budget reports
  • Request invoices and contracts from consultants and coordinate related questions and revisions with the Project Accountants and external consultants
  • Review statements and coordinate with Controller to provide payment expectation to consultants
  • Assist with reconciliations and compiling invoicing backup
  • Maintain paper & electronic filing
  • Additional duties and miscellaneous projects, as assigned


  • 1-2 years minimum experience working in an office environment
  • Experience with accounts payable and/or consultants payable a plus
  • Must have experience with Microsoft Office applications; experience with Deltek Vision software a plus
  • Excellent written and verbal communication skills
  • Must be able to handle a high volume of multiple tasks accurately; thrives in a fast-paced, team environment
  • Detail-oriented, well-organized and thorough

Ware Malcomb is recognized as an Inc. 5000 fastest-growing private company and a Hot Firm and Best Firm to Work For by Zweig Group!

Must be legally authorized to work in the United States

Keywords: Ware Malcomb, Irvine , Accounts Payable Assistant, Other , Irvine, California

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