Senior Executive Assistant PSJH
Company: Pacific Medical Centers
Posted on: June 7, 2021
Providence St. Joseph Health is calling a Senior Executive
Assistant PSJH (Full-Time, Days) to our location predominately
located in Irvine CA or possibly or WA and is a telecommute
position with occasional travel
We are seeking a Senior Executive Assistant PSJH who will be
responsible for providing ongoing administrative, planning and
executive support of a highly complex and confidential nature for a
system executive. The position assists in meeting specialized
goals, and contributes to the achievement of the organization's
vision, mission and strategic objectives by providing special
project and executive support to a position of significant
leadership within the PSJH system. The activities of this position
include supporting an executive(s) by managing calendars,
correspondence, meeting and agenda preparation and other logistical
matters. It is anticipated that the person holding this position
will network extensively with many of the organization's leadership
and health system stakeholders and will represent their supervisor
and the health system in a positive and professional manner.
In this position you will have the following
- Independently, or in consultation with their supervisor,
develops plans needed to carry out assigned projects and
activities; establishes methods and schedules to implement and
maintain activities for the executive. Exercises extensive
independent judgment to reflect and match executive's leadership
- Facilitates, and performs administrative functions in support
of meetings of executive groups as assigned. Support activities
include timely collection and preparation of draft agendas;
prioritizing items in consultation with executives to finalize
agenda; dissemination of meeting materials; coordination of meeting
records, evaluations and follow-up reports.
- Oversees the coordination of the Office of the executive(s)
they support. Assures a logical flow for scheduling of activities,
including preparation and planning time. Either works with other
assistants or works independently to schedules meetings, travel and
outside commitments. Assures that the executive has the materials
needed for meeting obligations in advance of appointments through
maintenance of confidential department files.
- Coordinates writing, editing and communications tasks. This
includes initiating and drafting correspondence; recording minutes
of meetings and telephone conference calls; compiling information
and preparing summary reports; overseeing and prioritizing incoming
or outgoing mail and messages, and preparing information for
presentation or publication.
- Exercises independent judgment and decision-making in handling
incoming and outbound information and material.
- Supports the executive(s) through positive communications and
relations with internal and external customers in an environment
that is open and inviting. Maintains relationships with, and
responds to contacts from, internal and external customers (such as
executives, professional association staff, consultants, government
agency personnel) and others related to the health care ministry
with the purpose of exchanging information, scheduling meetings and
communicating confidential and non-confidential matters involving
the senior executive and the health system. This support includes
significant interaction with senior leaders reporting to the
executive(s) this position supports. Position provides appropriate
referrals, or informs the executive(s) when a situation warrants
- Collaborates with a wide variety of offices and individuals to
assist in all organizational integration efforts to fulfill
strategic objectives, best practices and outcomes for the
integrated health system.
- Planning: The position plans and coordinates projects and
activities; plans administrative and secretarial actions to
accomplish and control work flow; and develops efficient procedures
to handle and track the status of materials and documents for
Required qualifications for this position include:
- Bachelor's Degree or equivalent education/experience.
- 6 years closely related experience, with at least 3 years of
experience supporting a leadership role.
Preferred qualifications for this position include:
- Commutable distance of Irvine, CA or Renton, WA. This position
will involve travel from time to time.
Keywords: Pacific Medical Centers, Irvine , Senior Executive Assistant PSJH, Other , Irvine, California
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