Senior Health & Wellness Coordinator

Company: Johnson & Johnson
Location: Irvine
Posted on: June 6, 2021

Job Description:

Johnson & Johnson Services is recruiting for a Senior Health & Wellness Coordinator, located in Irvine, CA. Caring for the world, one person at a time has inspired and united the people of Johnson & Johnson for over 125 years. We embrace research and science -- bringing innovative ideas, products and services to advance the health and well-being of people. With $82.1 billion in 2020 sales, Johnson & Johnson is the world's most comprehensive and broadly based manufacturer of health care products, as well as a provider of related services, for the consumer, pharmaceutical, and medical devices markets. Employees of the Johnson & Johnson Family of Companies work with partners in health care to touch the lives of over a billion people every day, throughout the world. If you have the talent and desire to touch the world, Johnson & Johnson has the career opportunities to help make it happen. Thriving on a diverse company culture, celebrating the uniqueness of our employees and committed to inclusion. Proud to be an equal opportunity employer. The Senior Coordinator will act as an integral member of Global Health Services (GHS) and provide support to integrated teams including occupational health professionals, employee assistance professionals, and wellness professionals for the Cardiovascular & Specialty Solutions (CSS) Group, Irvine, CA site. This position is generally varied, including complex administrative duties and project-oriented assignments requiring the use of sound judgment and discretion, independent assessment, and resolution of complex situations/issues. The Coordinator will be interacting with other departments including Safety, Industrial Hygiene, Human Resources, and Site Management. On a daily basis, the successful candidate will be in contact with employees, contractors, and Global Health vendors in order to assist Global Health Services (GHS) in the delivery of programs and the smooth operation of its Clinics. The Candidate must have the ability to respond to shifting priorities, maintain clinic calendars and appointments, and track clinic budget and related purchasing. Excellent collaboration and teamwork skills are required to coordinate with other GHS staff to accomplish departmental activities. The Coordinator is responsible for the scheduling of required Medical Surveillance Exams and tracking compliance. This position coordinates the Preplacement Medical process and communicates appropriately with J&J recruiting to facilitate the hiring process at the CSS, Irvine, CA Site. Records management, including filing, records retention and archiving are all primary responsibilities. Because this position will be part of a medical environment, understanding of confidentiality issues and regulations is vital. The Coordinator will provide professional and administrative services to the Health & Wellness team. Ensures delivery of integrated programs and services to key customers in accordance with Health & Wellness goals, objectives, and regulatory guidelines. Key Responsibilities: Exhibits extensive working knowledge of Health & Wellness initiatives. Serves as a resource person to Health and Wellness team members. Interacts with Health & Wellness team members; Employee Assistance Professionals; Safety, Industrial Hygiene, Ergonomics, Human Resources, and other on-site departments; individual employees and contractors; and all Health & Wellness vendors to deliver the Health & Wellness programs outlined in the Business Plan and Goals/Objectives. Initiates, coordinates, and participates in the planning and implementation of Health & Wellness programs including, but not limited to, educational and training seminars, screening programs, and Health Profile processes. Assumes responsibility for logistics, scheduling, publicity, problem resolution, and reporting of results. Designs and produces department materials (such as forms, documents, brochures, presentations, giveaways etc.) utilizing advanced skills in software applications such as Word, Excel, PowerPoint. Collaborates with Safety in medical surveillance management, as needed. Assists in the identification process of high-risk employees to ensure Johnson & Johnson and OSHA regulatory compliance. In accordance with Johnson & Johnson Protocols, manages preplacement, medical surveillance, and other medical examination programs for multiple sites. Track's expenditures and troubleshoots invoicing problems; works with vendors to rectify situations, coordinates with Accounts Payable representatives to obtain resolutions. Serves as site medical records retention manager. Establishes, updates, and archives files as needed. Utilizes medical management software and spreadsheets to maintain activity logs. Coordinates and compiles statistical data for Health & Wellness management. Possesses in-depth knowledge of site protocols and software to assist in the appropriate coordination of emergency situations. Provides technical assistance upon request. Serves as "goodwill ambassador" (front-line liaison and spokesperson) between Health & Wellness and operating companies. Serves on site specific committees and regional/national Health & Wellness task forces. Qualifications A minimum of a High School diploma is required. An Associate's degree is preferred. A minimum of 3 years of administrative experience is required, preferably in a health-related area or in Human Resources Experience with Ariba, ARAVO, or other related accounts payable systems is preferred. Experience with GXRS and CTO is preferred. Excellent verbal and written communication skills, with exceptional interpersonal, customer service, and time management skills are required. A sense of urgency required while maintaining a high degree of professionalism. The ability to multi-task, work with minimal supervision, and achieve results in a fast-paced environment is required. Strong organizational skills are required. Must be able to manage multiple priorities, maintain confidentiality, and operate with poise and professionalism in a complex, and rapidly changing environment. Demonstrated proficiency with productivity tools and portal technology (OurSource, LiveMeeting, SharePoint sites) is preferred. Demonstrated proficiency in Microsoft Office programs (Word, Excel, PowerPoint, and Outlook) is required. Experience with a medical documentation database software preferred. Familiarity with worker's compensation claims management, medical records filing procedures, knowledge of medical terminology, clinical procedures, appointment scheduling and compliance with OSHA regulations is preferred. CPR/AED training is required within first 90 days of employment (company provided). Johnson & Johnson is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability. Primary Location United States-California-Irvine-31 Technology Dr Organization Johnson & Johnson Services Inc. (6090) Job Function General Administration Requisition ID 2105933426W

Keywords: Johnson & Johnson, Irvine , Senior Health & Wellness Coordinator, Other , Irvine, California