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Administrative Assistant

Company: LGM PHARMA SOLUTIONS LLC
Location: Irvine
Posted on: May 3, 2021

Job Description:

LGM Pharma is a leading contract development and manufacturing organization (CDMO) and provider of Active Pharmaceutical Ingredients (API). With excellent API sourcing and supply chain expertise together with our drug product contract development and manufacturing solutions, LGM is a premier end-to-end solutions provider to the global pharmaceutical industry.

We are a high-growth organization looking to accelerate the development and commercialization of high-quality therapeutics worldwide. We have offices in California, Texas, Kentucky, Florida and Israel and are searching for an Office Administrator to coordinate administrative office activities and provide support to our management team.

Primary Duties & Responsibilities:

  • Coordinates travel; manages calendars and appointments, and coordinate meetings/conference calls for management as needed.
  • Organizes and communicates various Company events in multiple locations.
  • Attends and takes minutes at various meetings.
  • Responsible for front desk, greeting and guiding company visitors, including service providers.
  • Maintains office organized, including keeping stock of office supplies, place orders as needed. Maintain office signage
  • Handles phone calls, emails, and incoming mail, routing to the appropriate recipients.
  • Prepares various reports, memos, and correspondence; proof and edit for accuracy.
  • Files and retrieves corporate documents, records, and reports. Assist with scanning, copying and mailing documents as needed.
  • Assists with safety related activities such as safety concerns, SDS maintenance and Safety Committee scheduling and documents.
  • Assists with personnel change activities such as recruiting, orientation as well as employee offboarding.
  • Assists colleagues as needed
  • Other related duties as assigned.

Computer Skills

  • To perform this job successfully the Office Administrator must be proficient in MS Office suite of programs. 

Education/Experience: 

  • High School Diploma or General Education Degree (GED).
  • 3+ years of administrative / office assistant experience; or equivalent combination of education and experience.

 Required Knowledge, Skills, & Abilities: 

  • Ability to work well in a fast-paced professional office environment; manage multiple assignments projects and tasks concurrently;
  • Detail oriented individual, positive attitude, team player who enjoys helping multiple departments;
  • Trustworthy; able to maintain and manage confidential information.
  • Well organized with strong attention to detail.
  • Roll up your sleeves type personality- high level of ownership and accountability is a must!;
  • Able to maintain a flexible schedule to assist with events /activities outside of normal work schedule; and
  • Solid communication, organizational and interpersonal skills.

Keywords: LGM PHARMA SOLUTIONS LLC, Irvine , Administrative Assistant, Other , Irvine, California

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