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Executive Assistant

Company: ORION Property Partners, Inc.
Location: Irvine
Posted on: April 10, 2021

Job Description:

Who We Are
ORION Property Partners, Inc. is a privately held commercial real estate company founded in 2000. With over a 20-year track record, ORION Property Partners is one of Orange County's most experienced, knowledgeable, and trusted commercial real estate service providers. Our greatest asset is our team of highly experienced commercial real estate professionals. Over the last three decades the ORION team has been materially involved in changing Orange County's office skyline.
ORION's collaborative environment is made up our team members who want to help one another and share and pass on their knowledge, experiences, and relationships. Our goal is to recruit, train, mentor, develop and grow the next generation of The ORION Team. ORION will continually earn and validate our reputation through the people who work here and the properties and transactions we are entrusted with.
Who You Are
You are a highly motivated individual looking for an opportunity to play a key role with a dedicated team of commercial real estate experts. You bring a proficiency in administrative work, client support and organizational skills. Your primary contribution to the team will be providing direct support to make the Managing Partner and the team of Brokers work more efficient.
Thriving in an environment where no 2 days are alike, you are a quick learner with the ability to jump in and hit the ground running. Most importantly, you are proactive and always willing to take initiative in responding to broker and client needs. With a high degree of self-confidence, you are a problem solver and an active team player with the ability to work well in a fast-paced environment.
Job Summary
You are a highly motivated individual looking for an opportunity to play a key role with a dedicated team of commercial real estate experts. You bring a proficiency in administrative work, client support and organizational skills. Your primary contribution to the team will be providing direct support to make the Managing Partner and the team of Brokers work more efficient.
Thriving in an environment where no 2 days are alike, you are a quick learner with the ability to jump in and hit the ground running. Most importantly, you are proactive and always willing to take initiative in responding to broker and client needs. With a high degree of self-confidence, you are a problem solver and an active team player with the ability to work well in a fast-paced environment.
Job Summary
You are confident in your ability to provide direct administrative support to the Managing Partner and a team of professionals in the following capacity but not limited to:

  • Preparing correspondence, proposals (RFP's), marketing presentations, spreadsheets, tour books and other documents requiring a high level of accuracy
  • Serve as the administrative liaison with internal and external clients on administrative matters relating to purchasing, personnel, facilities operations, etc.
  • Update all leasing activity, space availabilities and floor plans with all MLS services
  • Prepares items in relation to company and/or client meetings, including but not limited to: creation and assembly of documents for distribution and review
  • Research, create, maintain, and manage contact database in CRM software and internal prospect databases
  • Compile's property data for clients such as tenant surveys, summary reports, maps, status updates and presentations for listing or tenant representative assignments
  • Maintains company filing and tracking system - this includes establishing files for all written/email correspondence, project work, and reports.
  • Assist with branding and marketing of ORION such as advertisements, newsletters, and marketing handouts
  • Provide research and industry related news updates to the team, as needed
  • Makes sure company is keeping up with California labor law compliance as well as maintaining company policies and procedures manual
  • Assist with company financial and office management duties
    Skills and Qualifications
    • Have a high degree of self-confidence and want to learn
    • Works well under pressure with minimal supervision; self-motivated and dedicated
    • Strong attention to detail and highly organized
    • Ability to comprehend and interpret direction from various team members simultaneously
    • Excellent communication skills both oral and written
    • Ability to maintain discretion regarding personnel and industry related matters
    • Advanced skills with internet research and web publishing skills
    • A customer service-oriented attitude and approach to work
      Educational and Background Requirements
      • Bachelor's degree (BA/BS) from a 4-year college or university preferred
      • At least 3-4 years of administrative support services experience in the commercial real estate or related professional industries
      • Great proofreading and editing skills
      • Must have proficient understanding and use of MS Word, Excel, PowerPoint, Adobe Creative Suite, Photoshop, InDesign, Illustrator, and Acrobat

Keywords: ORION Property Partners, Inc., Irvine , Executive Assistant, Other , Irvine, California

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