Project Coordinator - Brokerage

Company: Association of Collegiate Conference and Events Di
Location: Irvine
Posted on: February 23, 2021

Job Description:

DescriptionTeam: Brokerage

Position Overview:

The Senior Project Coordinator position will be responsible for providing full administrative and marketing support to three or more key executives in the organization. Duties performed may include a broad range of complex tasks involving confidential or technical information. This position requires a person who can be responsible for prioritizing projects in order to meet multiple deadlines in a fast-paced, team-oriented environment. Requires 3-5 years relevant experience preferred commercial real estate industry background.

Responsibilities Include:

Marketing / deal related responsibilities:

• Partner with brokerage sales team to help achieve team's production and operational goals
• Be able to edit and produce marketing materials in InDesign and PowerPoint
• Prepare and distribute marketing materials/packages including maps, aerials, team marketing pieces, flyers, and submarket updates, market analyses, etc
• Produce timely and accurate of word-processed documents (reports, memos, proposals, charts, agreements, PowerPoint presentations, etc.)
• Prepare market surveys, tour books, proposals, summaries, abstracts and other relevant documents as needed
• Maintain all project files, including budgets, production schedules, copies and completed work samples
• Coordinate/manage mailings- partner with DocuCenter and external printers, as needed
• Manage process of distribution, list updates, and activity reporting
• Contact internal and external resources for information used to create surveys and reports used to win/maintain business
• Work with appropriate contact to maintain intranet/extranet sites for client and property purposes
• Support brokers in utilizing Outlook, Client First and other, data entry and maintenance for the purposes of direct marketing and client relationship development
• Provide research (prospect, client, etc.) via online, offline and third-party resources and provide industry-related news, as needed, partnering with research department
  
  General administrative responsibilities:
  
  • Assist and participate as needed for industry functions or client events
  • Provide support to team in technology applications, i.e. Dealio, CRM, Outlook, Word, and other company supported programs
  • Prepare and execute expense reports on a regular and timely basis; mail reports with receipts to corporate accounting group
  • Coordinate travel arrangements
  • Create and maintain filing system and efficient information retrieval system
  • Perform clerical duties to include photocopying, mailing, faxing documents, scheduling appointments and coordinating calendars
    
    Additional Responsibilities:
    
    • Coordinate information flow of deals and maintain regular contact with Marketing Manager for PR and branding purposes
    • Ensure that all marketing materials present the JLL brand consistently and follow corporate brand standards
    • Assist with client communications, conferences and events
    • Participate in best practices conference calls
      
      Requirements
      
      • Bachelor's Degree or commensurate experience preferred
      • Workplace experience, minimum of 3 years in administrative support role required
      • Real estate background is preferred
      • Current usage of Adobe Creative Suite (mainly InDesign, Photoshop, Illustrator) --- Advanced Microsoft office product knowledge - Excel, Word, PowerPoint, and Outlook.
      • Adaptability - Maintain effectiveness in varying environments, tasks and responsibilities, or with various types of people.
      • Planning and Organizing - establish course of action to accomplish goals and evaluates results, develops schedules and task/people assignments, can orchestrate multiple activities at once to accomplish goals, uses resources effectively and efficiently.
      • Customer Focus - dedicated to meeting the expectations and requirements of the external and internal customer, acts with customer in mind, establishes and maintains effective relationships with customers, and gains their trust and respect.
      • Dealing with Ambiguity - can effectively cope with change, can shift gears comfortably, can decide and act without having the total picture, can comfortably handle risk and uncertainty.
      • Interpersonal Savvy - relates well to all kinds of people using diplomacy and tact.
      • Learning on the Fly - learn quickly when facing new problems, open to change, quickly grasps the essence and underlying structure of anything, enjoy the challenge of unfamiliar tasks.
      • Self Starter - able to start and complete projects independently.
      • Enable brokers to focus on revenue generating tasks by efficiently handling operations of team.
      • Time Management - use time effectively and efficiently, can attend to a broader range of activities, gets more done in less time than others.
      • Written/Oral communications - ability to speak and write clearly and concisely, get messages across that have the desired effect.
        
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        Job Information
        • Job ID: 55611851
        • Location:
          Irvine, California, United States Please refer to the company's website or job descriptions to learn more about them. Brokerage Summer Internship - Orange County, CA JLL Irvine, CA, United States M Actuary Milliman Irvine, CA, United States W Program Associate, Wellspring Climate Initiative

Keywords: Association of Collegiate Conference and Events Di, Irvine , Project Coordinator - Brokerage, Other , Irvine, California