Executive & Communications Specialist - 7173

Company: University of California - Irvine
Location: Irvine
Posted on: March 27, 2020

Job Description:

Required Qualifications

Recruitment Number: 7173

Reports To: CAO

Working Title: Executive & Communications Specialist

Cost Center: FAMILY MEDICINE

Bargaining Unit: 99

FLSA: Non-Exempt

Payroll Job Code: 007376

Job Location: UCI Med Center - Orange

Percent of Time: 100%

Work Schedule: 8-5, M-F

Appointment: Career

Position Summary:

The Executive & Communications Specialist for the Department of Family Medicine will oversee daily and long-range activities and projects for the Department Chair, Division Chief of Geriatrics and Chief Administrative Officer. The incumbent will be responsible for various duties including executive support for department leadership, development of department communications, and serve as a project manager on various initiatives. Incumbent must use independent judgement and have a high level of organizational skills as this position, under general supervision, handles sensitive and confidential executive level correspondence including but limited to, patient care, department management, and research. The applicant must possess solid communication and interpersonal skills to communicate effectively verbally and in writing, having a keen awareness of organizational politics, tact and diplomacy. Incumbent will service as the public relations contact for all department matters and represent the department at various meetings. Incumbent will manage all community outreach efforts and will engage in various community projects to build external relationships. The Executive & Communications Specialist will provide executive level administrative support to the Chair, Chief and CAO in the department.

Compensation Range:

$21.60 - $32.88

Department Website:

http://familymed.uci.edu

Required:

2-5 years of relevant experience

Bachelor's degree in related area and / or equivalent experience / training.

Ability to use sound judgment in responding to issues and concerns.

Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing.

Solid organizational skills and ability to multi-task with demanding timeframes.

Working knowledge of common organization-specific and other computer application programs.

Ability to use discretion and maintain confidentiality.

Preferred:

Final candidate subject to background check. As a federal contractor, UC Irvine is required to use E-Verify to confirm the work status of individuals assigned to perform substantial work under certain federal contracts/subcontracts.

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy .

Below are general guidelines on the position's physical, mental, and environmental working conditions. In accordance with applicable state and federal law, UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500.

Keywords: University of California - Irvine, Irvine , Executive & Communications Specialist - 7173, Other , Irvine, California