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Trade Execution Assistant

Company: CARGILL
Location: Irvine
Posted on: March 26, 2020

Job Description:

Position Purpose
--- Assist sales directors and merchants for export and import operation including documentation and logistics--- Export shipping arrangement - from container booking to sending shipping documents to counter part of Cargill Japan--- Import shipping arrangement - from container booking to door delivery arrangement to customers--- Domestic shipping arrangement - logistic arrangement, daily delivery adjustment to customersPrincipal Accountabilities40> Export: --- Confirm availability of shipment to supplier--- Search for suitable vessel to meet requested shipping schedule--- Arrange a container booking upon request from sales person in charge of CJL--- Inform booking confirmation to Tokyo office by email or fax--- Notify Tokyo office once the container is shipped and follow the status--- Make invoice by GP accounting system and submit payment request to accounting department--- Prepare shipping documents correctly by deadline and send to CJL--- Organize copies of shipping documents in the company files
30> Sales Assistant:
--- Arrange pre shipment samples to CJL--- Support Sales director and merchant to settle the problem related in logistics --- Gather the service contract information and prepare comparison charts--- Evaluate service contract with multiple shipping conditions to utilize most cost effective carriers--- Monitoring port status and condition of the inland transportation and notify team member / CJL periodically--- Making good communications with supplier, forwarder and logistic team in order to realize shipment as per customers' request--- Communicate between supplier and CJL to secure approved lot prior to shipment.
10> Import: --- Submit ISF form, custom clearance documents in time to custom broker, and arrange inland transportation--- Coordinate with custom broker for import products of CA office--- Corroborate with Cargill Tax & Customs team for import products with applicable US regulations--- Suggest and advise to team member about the ship back products10> Domestic:
--- Communicate with supplier/trucker to secure delivery on the requested date--- Adjust delivery date upon request from customer and reschedule--- Monitor if delivery is done, and check the actual volume delivered--- Receive invoice/charges from supplier/trucker, enter into GP system to submit payment request to accounting department--- Make invoice by entering GP in order to submit to customer10> Payment and receipt: --- Confirm A/P and A/R with applicable company policy and credit limit--- Notify wire payment schedule to accounting team--- Making payment and confirm the cash receipt on time through accounting team
Relocation assistance will not be provided for this position.

Minimum Required
--- High School Diploma or GED --- PC Skills such as Excel, Word, and Outlook etc.--- Basic Knowledge of Export procedures and operations as well as trading rules
Success Factors
--- Multi-tasking --- Good organizational skills--- Ability to communicate with suppliers/customers/forwarders with appropriate way
Preferred
--- Communication skills in English--- 1 year of working experience Export and Import trading

Keywords: CARGILL, Irvine , Trade Execution Assistant, Other , Irvine, California

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