Executive Assistant, AVC Of Global Engagement - 4635
Company: University of California - Irvine
Posted on: February 16, 2020
Recruitment Number: 4635
Working Title: Executive Assistant, AVC of Global Engagement
Cost Center: IR7625
Job Code: 007242
Job Location: UCI Campus Irvine
Percent of Time: 100%
Work Schedule: 8am-5pm
The Office of Global Engagement is responsible for developing a
global strategy, tactical partnerships with international academic
institutions, corporations, and governments to establish
collaborations and exchanges that further the university's
teaching, research and public service mission.
The Office of Global Engagement provides strategic planning and
support for UCI's international engagement efforts. While promoting
UCI's reputation around the world, it assists the Chancellor in
defining objectives and plans for collaboration on international
education, research, and service with institutions in other
Exhibiting a high level of professionalism, the Executive Assistant
to the Assistant Vice Chancellor of Global Engagement (Chief Global
Affairs Officer), provides comprehensive analytical and day-to-day
executive level support to the Assistant Vice Chancellor. The
incumbent independently performs a variety of analytical functions
utilizing independent judgment and superior analytical and
organizational skills. The Executive Assistant effectively responds
to and proactively anticipates issues affecting the Executive
Director s schedule and interactions with colleagues within and
outside of the University of California system.
Working under the general supervision of the Assistant Vice
Chancellor, the Executive Assistant conducts research on a project
basis and analyzes and determines required actions on a variety of
complex, highly sensitive, confidential communications and
information. The Executive Assistant coordinates daily and
long-range activities of the Assistant Vice Chancellor; prioritizes
the Assistant Vice Chancellor s projects; triages incoming matters
and independently responds on behalf of the Assistant Vice; acts as
a liaison and representative to all levels of university
administration, faculty, staff, and others; drafts appropriate
memos or other correspondence; produces analytical or other reports
summarizing projects; manages the complex calendar with discretion;
makes travel arrangements; and serves as the primary contact for
all interactions involving the Assistant Vice Chancellor. The
Executive Assistant supports special projects and initiatives as
assigned by the Assistant Vice Chancellor.
Monthly $4,968.58 - $5,964.75
Demonstrated ability to be diplomatic and professional at all times
in a multicultural workplace.
Familiarity with international business etiquette and protocol.
Possesses a strong intercultural awareness and sensitivity.
3-5 years experience with BA/BS, or equivalent experience.
Demonstrated ability in providing analytical support on complex
Skill in providing assistance to the office in studying and
developing recommendations that lead to major changes in
organization, policies, procedures, practices, and cost-benefit
Ability to handle projects independently, with absolute
confidentiality and sensitivity to campus policies and
Demonstrated computer skills in the Microsoft Office suite of
applications; including word processing, spreadsheet, electronic
mail and web browser software.
Skill in preparing analytical reports and identify information
needed for data gathering.
Skill in preparing and editing routine business correspondence with
correct grammar, spelling and punctuation.
Skill in establishing and maintaining comprehensive file systems
with easy user access.
Skill in independently developing administrative procedures and
systems in support of job responsibilities.
Ability to manage and track details of complex analytical projects;
organized, precise and thorough tracking and reporting.
Skill in setting priorities independently to reflect relative
importance of job responsibilities.
Skill in independently investigating issues and compiling report
and project materials from international sources.
Excellent interpersonal skills; ability to work well with a diverse
group of individuals.
Demonstrated ability in providing executive level administrative
support, initiating and coordinating a variety of activities and
following up on related details.
Experience booking and planning complex multi-country travel for
individuals and groups.
Experience in website management software, preferably Cascade.
Familiarity with UCI.
Experience in an intercultural setting.
Conversational proficiency in a second language
Proficiency with UC/UCI on-line systems including PALCard and
Below are general guidelines on the position's physical, mental,
and environmental working conditions. In accordance with applicable
state and federal law, UCI provides reasonable accommodations for
applicants with disabilities upon request. For more information,
please contact Human Resources at (949) 824-0500.
Bend: Not Applicable
Squat: Not Applicable
Crawl: Not Applicable
Climb: Not Applicable
Kneel: Not Applicable
Handle Objects: Not Applicable
Push/Pull: Not Applicable
Reach Above Shoulder Level: Not Applicable
Sit: Not Applicable
Stand: Not Applicable
Walk: Not Applicable
Use Fine Finger Movements: Not Applicable
Carry/Lift Loads up to 25 Pounds: Not Applicable
Carry/Lift loads between 25-50 lbs: Not Applicable
Carry/Lift Loads over 50 Pounds: Not Applicable
Read/Comprehend: Not Applicable
Write: Not Applicable
Perform Calculations: Not Applicable
Communicate Orally: Not Applicable
Reason and Analyze: Not Applicable
Chemical/Biological Agent: Not Applicable
Construction Activities: Not Applicable
Contact with Water/Liquids: Not Applicable
Drive Motorized Equipment: Not Applicable
Confined Spaces: Not Applicable
Elevated Work Location: Not Applicable
Radioactive Materials: Not Applicable
Temperature Variations: Not Applicable
Gas System: Not Applicable
Final candidate subject to background check. As a federal
contractor, UC Irvine is required to use E-Verify to confirm the
work status of individuals assigned to perform substantial work
under certain federal contracts/subcontracts.
The University of California, Irvine is an Equal
Opportunity/Affirmative Action Employer advancing inclusive
excellence. All qualified applicants will receive consideration for
employment without regard to race, color, religion, sex, sexual
orientation, gender identity, national origin, disability, age,
protected veteran status, or other protected categories covered by
the UC nondiscrimination policy .
Keywords: University of California - Irvine, Irvine , Executive Assistant, AVC Of Global Engagement - 4635, Other , Irvine, California
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