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Executive Assistant

Company: Volt Workforce Solutions
Location: Irvine
Posted on: February 16, 2020

Job Description:

Executive Assistant in Irvine, CA at VoltDate Posted: 2/10/2020Job Snapshot

  • Employee Type: Contingent
  • Location: Irvine, CA
  • Job Type: Administrative/Secretarial
  • Duration: 48 weeks
  • Date Posted: 2/10/2020
  • Job ID: 212340
  • Contact Name Volt BranchJob DescriptionVolt has partnered with a leading international corporation in Irvine to help identify an Executive Assistant for an immediate temporary opportunity starting ASAP (as soon as this week). This position is temp in nature expected to last 3 4 weeks. In this role you will provide administrative support to the Executive Vice President/General Counsel and Executive Director, Legal Affairs/Associate Counsel to ensure their schedules, communications, and current projects/matters are handled promptly and accurately.Specific responsibilities may include:
    • Answering department phones
    • Managing schedules
    • Planning meetings
    • Preparing reports and presentations
    • Maintaining department files
    • Processing business expenses
    • Planning luncheons and dinners
    • Assist with case research and document preparation (administratively)
    • Serving as point of contact for outside counsel
    • Receiving legal documents and entering them into the system
    • Responding to billing inquiries
    • Approving case budgets and invoices
    • Process litigation and warranty reimbursements
    • Maintaining department budgets
    • Processing invoices in SAP
    • Submitting work orders
    • Distributing mailWe are looking for someone with:
      • 2 to 5 years of administrative / executive support experience
      • Must be polished and professional as you are working in an executive environment
      • Must be able to adapt to change of priorities
      • Must have excellent verbal and written communication skills
      • Be organized
      • Have the ability to work overtime
      • Legal experience preferred but not requiredThis position is temp to hire for the right person. Pay rate is between $27-33/hr depending on experience (higher rate must have legal experience). Hours are full time, M-F from 8am 5pm with the ability to work overtime as needed. Position will start ASAP as soon as they can find the right person.To apply, submit resume today!Volt is an Equal Opportunity Employer.In order to promote this harmony in the workplace and to obey the laws related to employment, Volt maintains a strong commitment to equal employment opportunity without unlawful regard to race, color, national origin, citizenship status, ancestry, religion (including religious dress and grooming practices), creed, sex (including pregnancy, childbirth, breastfeeding and related medical conditions), sexual orientation, gender identity, gender expression, marital or parental status, age, mental or physical disability, medical condition, genetic information, military or veteran status or any other category protected by applicable law.

Keywords: Volt Workforce Solutions, Irvine , Executive Assistant, Other , Irvine, California

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