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Undergraduate Program Coordinator/Department Assistant

Company: University of California- Irvine Medical Centers
Location: Irvine
Posted on: January 17, 2020

Job Description:

Updated: Jan 8, 2020
Location: UC Irvine Campus
Job Type:
Department: HISTORY

Recruitment Number: 4514
Reports To:
Working Title: Undergraduate Program Coordinator/Department Assistant
Cost Center: IR8048
Bargaining Unit: CX
FLSA: Non-Exempt
Job Code: 004722
Job Location: UCI Campus - Irvine
Percent of Time: 100%
Work Schedule: 8-5, M-F
Appointment: Career

Position Summary:

Under the direction of the Department Manager, the Department Assistant/Undergraduate Program Coordinator provides administrative and operational support for the undergraduate program in the Department of History, The History Project, the Minor in Armenian Studies, and Minor in Native American Studies. Primary duties include: advice undergraduate students, assist in the organization of programs and events, assist in the coordination of the quarterly Schedule of Classes, process general financial transactions (reimbursements, purchases, honorariums), generate and reconcile reports, research issues, maintain program files, and manage the front desk. Must be able to work occasional evenings.

Compensation Range:

Hourly $23.24-27.28

Department Website:


Demonstrated ability to establish and maintain effective working relationships with faculty, staff, students, and the public.
Ability to speak and write clearly for effective oral and written communication.
Ability to compose accurately and proofread a variety of written materials (email, letters, memos etc).
Ability to work independently and follow through on assignments with minimal direction. Coordinate, prioritize, and organize projects to accomplish an established objective in a timely fashion.
Working knowledge of PC/MAC computer, a networked printer, a Xerox copy machine, Fax Machine and related office equipment. Demonstrated knowledge of computer software applications: Office 365, Microsoft Word and Excel, Internet Browsers, Power Point. Ability to learn new software as needed.
Ability to learn, use and train individuals with Audio Visual equipment (Video Projectors, CD/DVD players, Laptop computers) and related teaching technologies.
Skill in interacting with people of various social, cultural, economic, and educational backgrounds. Awareness of and sensitivity to cultural, ethnic, gender, sexual orientation and other differences.
Skill in performing a variety of duties and work assignments in an environment of frequent interruptions, distractions and fluctuating workload.
Ability to maintain confidentiality of student records and other sensitive information.


Bachelor's degree in Humanities, Social Science or related field.
Familiarity with University and campus-wide policies and procedures and the Ability to correctly interpret UC Policies and documents (i.e., transcripts, course descriptions, UCI catalogue)
Experience working in an academic research and teaching unit.
Knowledge of UCI campus departments and central administrative offices, their services, and roles.
Ability to establish and maintain cooperative working relationships with faculty, staff, and students both within the Major and on the campus as a whole.
Skill to detect emotional/personal problems in students, deal effectively with such students, and make appropriate referrals.
Ability to update websites, modify images, and manage social media sites (Facebook, twitter).
Ability to occasionally work evenings and weekends for special events.

Physical Requirements:

Below are general guidelines on the position's physical, mental, and environmental working
conditions. In accordance with applicable state and federal law, UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500.

Bend: Occasionally
Squat: Occasionally
Crawl: Not Applicable
Climb: Not Applicable
Kneel: Occasionally
Handle Objects: Occasionally
Push/Pull: Occasionally
Reach Above Shoulder Level: Occasionally
Sit: Frequently
Stand: Frequently
Walk: Frequently
Use Fine Finger Movements: Frequently
Carry/Lift Loads up to 25 Pounds: Occasionally
Carry/Lift loads between 25-50 lbs: Not Applicable
Carry/Lift Loads over 50 Pounds: Not Applicable
Read/Comprehend: Constantly
Write: Constantly
Perform Calculations: Frequently
Communicate Orally: Constantly
Reason and Analyze: Constantly
Chemical/Biological Agent: Not Applicable
Construction Activities: Not Applicable
Contact with Water/Liquids: Not Applicable
Drive Motorized Equipment: Not Applicable
Confined Spaces: Not Applicable
Elevated Work Location: Not Applicable
Radioactive Materials: Not Applicable
Temperature Variations: Not Applicable
Gas System: Not Applicable

Final candidate subject to background check. As a federal contractor, UC Irvine is required to use E-Verify to confirm the work status of individuals assigned to perform substantial work under certain federal contracts/subcontracts.

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy .

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Keywords: University of California- Irvine Medical Centers, Irvine , Undergraduate Program Coordinator/Department Assistant, Other , Irvine, California

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