Litigation Assistant

Company: Adams & Martin Group
Location: Irvine
Posted on: November 22, 2021

Job Description:

Adam's & Martin Group has partnered with a law firm located in Irvine, CA and practices a variety of practice areas including insurance defense, medical malpractice, personal injury, healthcare law and employment law.-- We are seeking a Legal Secretary who is a "hands on" person and knows what needs to be done and just does it.-- This ideal person will be able to fit right in with the company culture already established and has enough experience in preparing for trials that they already know what needs to be done and do not need training in this regard.-- This is a Temp and possibly a Temp-to-Hire position and for the right candidate, it could even be a direct hire position.-- Need to know everything that happens in a defense case from pre-litigation all the way through trial.----Job Description: --*------------------------ Proactively maintain overview of timekeepers' workload and caseload; anticipate next steps and implement follow-up procedures to ensure each task is appropriately tracked and carried through to completion.*------------------------ Create, edit, revise, redline, track change, and/or proofread documents from dictation, handwritten, typed, and/or electronic copy.*------------------------ Maintain timekeepers' calendars of meetings and business trips, using current software applications, and apprise them of responsibilities in advance of commitment.*------------------------ File paper and electronic documents with appropriate courts and agencies and ensure proper procedures are followed and deadlines are met.*------------------------ Receive, screen, and transmit telephone and conference calls in a professional manner and take accurate telephone messages for timekeepers, clients, and staff as required.*------------------------ Coordinate with docketing specialist, including review of docketing reports for accuracy of dates, to ensure court or agency documents/actions for legal proceedings meet firm docketing requirements.*------------------------ Coordinate preliminary conflicts checks with Professional Standards to ensure attorney and firm ability to represent requesting party.*------------------------ Assist with billing process, including daily time entry - entering, proofreading, spellchecking, and releasing - distribute monthly proformas, and review and edit proformas, and prepare final with cover letter (if appropriate) in accordance with firm or department procedures.*------------------------ Coordinate client/attorney/administrative conferences, meetings, and appointments for timekeepers and clients, including conference room scheduling, scheduling visitor offices, meals preparation of materials, and arrangement with a third party if needed (e.g., court reporter/videographer).*------------------------ Coordinate travel arrangements, securing air, hotel, and car plans for timekeepers.*------------------------ Prepare new client/matter intake forms and engagement letter.Minimum Requirements:--

• --Know all steps and deadlines for preparing for trial in a defense case; every step from pre-litigation through trial
• Be able to type at least 50 wpm
• 3-5 years of Litigation Secretary experienceWe are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Keywords: Adams & Martin Group, Irvine , Litigation Assistant, Legal , Irvine, California