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Payroll Specialist

Company: Ware Malcomb
Location: Irvine
Posted on: November 25, 2022

Job Description:

Ware Malcomb has an exciting opportunity in our Corporate office located in Irvine, CA for a Payroll Specialist (hybrid position 2-3 days per week in the office)! We are all about culture at Ware Malcomb and we are looking for our next Human Resources team member, who culturally fits both on the Human Resources Team and the Ware Malcomb Team.

Under the direction of the Human Resources Manager, the Payroll Specialist is responsible for supporting the fast-paced day-to-day payroll functions for multiple U.S. offices of a 28-office international design firm with 900+ team members and a great work culture.

Payroll Specialist Responsibilities:

* Assists with the accurate and timely processing of multi-state U.S. payroll using Paycom in a fast-paced environment.
* Performs U.S. payroll administration which includes: approving/auditing timesheets and generating reports as needed.
* Produces manual checks as needed.
* Provides excellent customer service to all team members by responding to queries and resolving issues in a timely and professional manner.
* Maintains accurate and secure data in Paycom while maintaining strict confidentiality.
* Processes wage garnishments.
* Ensures all team member records are maintained and updated with new hire information or changes in employment status.
* Supports the administration of all separating team members.
* Willingness and desire to work to continuously evolve payroll processes to be more efficient and effective.
* Maintains and audits e-files.
* Supports specialized payroll and Human Resources-related projects as assigned.
* Assists with organizing office and firmwide cultural events.

Payroll Specialist Qualifications:

* Associate's or Bachelor's Degree in Human Resources, Business Administration, Accounting, or related field.
* Minimum of 1-3 years of multi-state payroll experience and demonstrated knowledge in broad fields of payroll.
* Experience with HRIS and payroll processing is required.
* Paycom and Deltek Vantagepoint experience are preferred.
* Experience with Microsoft Office programs is essential (Outlook, Teams, Excel, Word, PowerPoint, etc.).
* High energy level and a positive attitude.
* Proven time management skills with the ability to thrive in a fast-paced yet rewarding environment and handle multiple tasks simultaneously.
* Availability to work regular overtime.
* Service oriented, yet assertive/persuasive when required.
* Ability to work under pressure and maintain composure is essential.
* Ability to maintain confidential information.
* Certified Payroll Professional (CPP) preferred.

This is a fantastic opportunity to roll up your sleeves and delve deeper into the payroll field and support a great work culture!

Established in 1972, Ware Malcomb is a contemporary and expanding full service design firm providing professional architecture, planning, interior design, civil engineering, branding and building measurement services to corporate, commercial/residential developer and public/institutional clients throughout the world.

With office locations throughout the United States, Canada, Mexico and Brazil, the firm specializes in the design of commercial office, corporate, industrial, science & technology, healthcare, retail, auto, public/institutional facilities and renovation projects.

Ware Malcomb offers the best of both worlds - a small-office, supportive and nurturing work environment with large company resources and support - providing an amazing opportunity for professional growth. Ware Malcomb offers a wellness-focused company culture, competitive salary and overall benefits package.

Ware Malcomb is recognized as an Inc. 5000 fastest-growing private company and a Hot Firm and Best Firm to Work For by Zweig Group!


Keywords: Ware Malcomb, Irvine , Payroll Specialist, Human Resources , Irvine, California

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