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Hybrid remote: Human Resources Generalist

Company: Western Growers
Location: Irvine
Posted on: November 24, 2022

Job Description:

*\*Remote position but candidates must live near Irvine, CA*

*\*In order to be considered for this position, please apply directly on our company site: *https://jobs.jobvite.com/careers/western-growers-association/job/oQizkfwL?\_\_jvst=Career%20Site

*Compensation: $58,121- $80,557 with a rich benefits package that includes profit-sharing.*

You spend more than half of your waking hours working. Make these precious, fleeting moments matter by working for an organization and a cause you can believe in.

Western Growers exists for one reason only: to ensure the future viability of its members - the hard-working, salt of the earth farmers who grow the fruits, vegetables and tree nuts that feed our nation and nourish our bodies. But their way of life, their ability to pass their multi-generational farms and family legacies on to their children and grandchildren, is being jeopardized by a host of threats, many of them beyond their control. They face a growing litany of laws and regulations that make it increasingly difficult and expensive to do business.

Our members depend on us to help them remain competitive and profitable in spite of these trying circumstances, which we do by fighting - heart and soul - for them every single day. We passionately advocate for them in the halls of Congress and on the steps of the state capitol. We actively facilitate the advancement of technology designed to help them become more efficient and less dependent on diminishing resources. We diligently provide health insurance to their farm workers, as well as other insurance solutions tailored to the unique business. We do all of this, and more, from a position of leadership in the agriculture industry, which requires a team of intelligent, inquisitive and innovative individuals sold out for our common purpose.

*Job Description Summary *

This position reports to the Manager of Human Resources. The Human Resources Generalist will complete various tasks to support the daily operations of the HR department. They are responsible for managing the workers' compensation and safety programs, employee engagement programs and processes, and supporting the administration of company leave programs, payroll processing, and employee relations. In addition, the incumbent works with other department members to undertake a wide range of HR projects and tasks.

*Qualifications *
* BS/BA degree and three (3) to five (5) years in Human Resources or six (6) to eight (8) years of direct human resources experience with particular emphasis on generalist duties preferred.
* PHR or SHRM-CP is highly desirable.
* Strong understanding of federal and state employment laws, Family Medical Leave Act (FMLA), Workers Compensation, Occupational Safety Health Administration (OSHA), proper compliance report filing (OSHA, EEO, etc.), record retention and destruction timelines, and any other applicable human resources compliance issue.
* Working knowledge or experience processing payroll for multi- company, multi-state organization.
* Proficient in Microsoft Office, human resources information system, and payroll software.
* Experience creating job aids, processes, and standard operating procedures (SOP). Good understanding of adult learning concepts and principles.
* Ability to read, analyze, and interpret complex documents and legal updates and utilize the information to update the Employee Handbook (and other HR-related forms/documents).
* Highly skilled at organizing and responding appropriately to competing demands and tasks.
* Strong attention to detail with strong ethics to maintain strict confidentiality.
* Exceptional written and verbal communication skills to effectively communicate with all staff levels and respond to sensitive inquiries or complaints effectively.
* Strong ability to work effectively and efficiently in a multi-project, multi-demand environment.
* Internet access provided by a cable or fiber provider with 40 MB download and 10 MB upload speeds.
* Home router with wired Ethernet (wireless connections and hotspots are not permitted).
* A designated room for home office or steps taken to protect company information (e.g., facing computer towards wall, etc.)
* A functioning smoke detector, fire extinguisher, and first aid kit on site.

*Duties And Responsibilities *

Workers' Compensation & Safety Program Management
* Maintain in-depth knowledge of Workers' Compensation (WC) legal requirements to reduce legal risks and ensure regulatory compliance. Partner with the legal department as needed/required.
* Manage all worker's compensation claims, including reviewing injury/illness and non-injury incident investigation reports and audits.
* Meet with respective business units to provide updates and support on managing WC leave requirements and regulations.
* Provide day-to-day guidance related to WC and safety programs to the management team. This includes managing the COVID-19 safety program, CAL/OSHA ETS updates, and communication.
* Work closely with management and employees to ensure a smooth start and end to WC leave period. This support includes ensuring that everyone understands their roles and responsibilities and that "WC Leave off-boarding" and "WC Leave re-onboarding" is effective.
* Identify company safety training needs and develop/coordinate safety training programs. This includes managing the company's Injury & Illness Prevention Program (IIPP).
* Develop, maintain and file annual OSHA logs in compliance with OSHA regulations.
* Develop and maintain annual company safety and health goals, written safety and health programs and policies, and a corporate safety library (e.g., videos, regulations, reference manuals).
* Serve as the head of the Western Growers Safety Committee. Maintain and review safety committee meeting minutes and safety inspection reports and follow up as necessary.
* Promote safety and health awareness through internal company memoranda, newsletters, and specific training programs.
* Audit practices and records to ensure compliance with company safety programs and federal/state occupational safety and health regulations.
* Work with the Facilities and Risk Management teams to manage ergonomic needs/requests.

Employee Engagement
* Work with executive leadership to develop strategies and links between onboarding, engagement, and company-wide strategic goals and create, communicate, and implement a strategy.
* Participate in the Employee Engagement Committee (EEC) to implement the executive team's employee engagement strategic objectives and support the planning of company events, celebrations, etc.
* Manage the Employee of the Month Program.
* Execute employee satisfaction surveys, compile data and make recommendations based on results. Prepare and present required reports.
* Identify and address issues and solutions related to employee engagement, including the EEC. Formulate and recommend program goals and objectives in all employee relations/engagement areas.
* Coordinate and execute the completion of employee exit interviews and report trends and suggestions for improvement to Human Resources Management.
* Support recruitment and retention efforts by suggesting new policies, practices, benefits, perks, etc.
* Manage the weekly Fresh Thoughts Newsletter.
* Manage the GROW Rewards program (employee anniversaries).

Department Operations
* Audit semi-monthly payroll and all other processes that impact payroll (e.g., annual open enrollment and merit increases.)
* Work with other HR Generalists to ensure policies remain up to date and comply with all federal, state, and local laws/ordinances. Update handbook as law, public policy, and/or company policies change.
* Support the HR Benefits Administrator in managing all federal, state, local, and company leave programs to ensure that all requirements are met, and proper documentation is maintained.
* Manage the organization's onboarding and off-boarding programs in conjunction with other HR staff.
* Support the Human Resources Manager with the 3A+ review process.
* Support the Human Resources Manager with Employee Relations matters and documents.
* Support department audits and partner with other Generalists to ensure completion and submission.
* Acts as liaison between employees and management to answer questions or concerns regarding company policies, practices, and regulations.
* Manage company job descriptions (new, existing, and changes) in conjunction with the Talent Acquisition team. Ensure that all employees have an updated and signed job description.

*Other*
* Utilize all capabilities to satisfy one mission - to enhance the competitiveness and profitability of our members. Do everything possible to help members succeed by being curious and striving to understand what others are trying to achieve, planning, and executing work helpfully and collaboratively. Be willing to adjust efforts to ensure that work and attitude are helpful to others, be self-accountable, create a positive impact, and be diligent in delivering results.
* Maintain internet speed of 40 MB download and 10 MB upload and router with wired Ethernet.
* Maintain a HIPAA-compliant workstation and utilize appropriate security techniques to ensure HIPAA-required protection of all confidential/protected client data.
* Maintain and service safety equipment (e.g., smoke detector, fire extinguisher, first aid kit).
* All other duties as assigned.

*Physical Demands/Work Environment *

The physical demands and work environment described here represent those an employee must meet to successfully perform this job's essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to communicate with others. The employee frequently is required to move around the office. The employee is often required to use tools, objects, and controls. This noise level in the work environment is usually moderate.

*\*Remote position but candidates must live near Irvine, CA*

*\*In order to be considered for this position, please apply directly on our company site: *https://jobs.jobvite.com/careers/western-growers-association/job/oQizkfwL?\_\_jvst=Career%20Site

Job Type: Full-time

Pay: $58,121.00 - $80,557.00 per year

Benefits:
* 401(k)
* 401(k) matching
* Dental insurance
* Flexible spending account
* Health insurance
* Health savings account
* Life insurance
* Paid time off
* Parental leave
* Professional development assistance
* Referral program
* Tuition reimbursement
* Vision insurance
Schedule:
* Monday to Friday

Education:
* Bachelor's (Preferred)

Work Location: One location%58047475%

Keywords: Western Growers, Irvine , Hybrid remote: Human Resources Generalist, Human Resources , Irvine, California

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