Human Resources Specialist
Company: Ware Malcomb
Location: Irvine
Posted on: August 4, 2022
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Job Description:
Ware Malcomb has an exciting opportunity in our Corporate office
located in Irvine, CA for a Human Resources Specialist (hybrid
position 2-3 days per week in the office)! We are all about culture
at Ware Malcomb and we are looking for our next Human Resources
team member, who culturally fits both on the Human Resources Team
and the Ware Malcomb Team.
Under the direction of the Senior Human Resources Specialist, the
Human Resources Specialist is responsible for supporting the
day-to-day Human Resources functions for multiple offices of a
28-office international design firm with 900+ team members and a
great work culture.
Responsibilities include, but are not limited to, partnering and
assisting one of the Senior Human Resources Specialists with
implementation and administration of the following Human Resources
areas: onboarding, policies, procedures, Canadian payroll,
benefits, employee relations, legal compliance, training, workplace
culture, and health and safety programs.
Human Resources Specialist Responsibilities:
* Provides excellent customer service to all team members by
responding to queries and resolving issues in a timely and
professional manner.
* Performs Canadian payroll administration which includes:
approving/auditing timesheets and generating reports as needed.
* Supports the administration of all benefits plans, including
record-keeping, billing, enrollment, and termination.
* Ensures all team member records are maintained and updated with
new hire information or changes in employment status.
* Assists with the performance review process.
* Coordinates new hires' processes, including offer letters,
notification of offer letter acceptance, onboarding, etc.
* Responsible for preparing various reports, which includes
requests for proposal, etc.
* Helps to facilitate company safety program, team member safety
training, and conducting quarterly safety audits.
* Performs Human Resources and Canadian payroll audits.
* Maintains and audits efiles.
* Assists with organizing office and firmwide cultural events.
* Supports specialized Human Resources-related projects as
assigned.
Human Resources Specialist Qualifications:
* Bachelor's Degree in Human Resources, Business Administration, or
related field.
* Minimum of 1-3 years of generalist human resources experience and
demonstrated knowledge in broad fields of human resources
including: onboarding, benefits, employee relations, performance
management, etc.
* Experience with Microsoft Office programs is essential (Excel,
Word, PowerPoint, Outlook, etc.).
* Experience with HRIS and payroll processing is required.
* Deltek Vantagepoint experience is preferred.
* Preferred experience with Canadian human resources.
* High energy level and a positive attitude. Comfortable performing
day-to-day tactical activities in conjunction with multi-faceted
projects.
* Proven time management skills with the ability to thrive in a
fast-paced yet rewarding environment and handle multiple tasks
simultaneously.
* Availability to work regular overtime.
* Service oriented, yet assertive/persuasive when required.
* Ability to work under pressure and maintain composure is
essential.
This is a fantastic opportunity to roll up your sleeves and delve
deeper into the Human Resources generalist field and support a
great work culture.
Established in 1972, Ware Malcomb is a contemporary and expanding
full service design firm providing professional architecture,
planning, interior design, civil engineering, branding and building
measurement services to corporate, commercial/residential developer
and public/institutional clients throughout the world.
With office locations throughout the United States, Canada, Mexico
and Brazil, the firm specializes in the design of commercial
office, corporate, industrial, science & technology, healthcare,
retail, auto, public/institutional facilities and renovation
projects.
Ware Malcomb offers the best of both worlds - a small-office,
supportive and nurturing work environment with large company
resources and support - providing an amazing opportunity for
professional growth. Ware Malcomb offers a wellness-focused company
culture, competitive salary and overall benefits package.
Ware Malcomb is recognized as an Inc. 5000 fastest-growing private
company and a Hot Firm and Best Firm to Work For by Zweig
Group!
#LI-Hybrid
Keywords: Ware Malcomb, Irvine , Human Resources Specialist, Human Resources , Irvine, California
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here to apply!
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