Human Resources Specialist

Company: Ware Malcomb
Location: Irvine
Posted on: August 4, 2022

Job Description:

Ware Malcomb has an exciting opportunity in our Corporate office located in Irvine, CA for a Human Resources Specialist (hybrid position 2-3 days per week in the office)! We are all about culture at Ware Malcomb and we are looking for our next Human Resources team member, who culturally fits both on the Human Resources Team and the Ware Malcomb Team.

Under the direction of the Senior Human Resources Specialist, the Human Resources Specialist is responsible for supporting the day-to-day Human Resources functions for multiple offices of a 28-office international design firm with 900+ team members and a great work culture.

Responsibilities include, but are not limited to, partnering and assisting one of the Senior Human Resources Specialists with implementation and administration of the following Human Resources areas: onboarding, policies, procedures, Canadian payroll, benefits, employee relations, legal compliance, training, workplace culture, and health and safety programs.

Human Resources Specialist Responsibilities:

* Provides excellent customer service to all team members by responding to queries and resolving issues in a timely and professional manner.
* Performs Canadian payroll administration which includes: approving/auditing timesheets and generating reports as needed.
* Supports the administration of all benefits plans, including record-keeping, billing, enrollment, and termination.
* Ensures all team member records are maintained and updated with new hire information or changes in employment status.
* Assists with the performance review process.
* Coordinates new hires' processes, including offer letters, notification of offer letter acceptance, onboarding, etc.
* Responsible for preparing various reports, which includes requests for proposal, etc.
* Helps to facilitate company safety program, team member safety training, and conducting quarterly safety audits.
* Performs Human Resources and Canadian payroll audits.
* Maintains and audits efiles.
* Assists with organizing office and firmwide cultural events.
* Supports specialized Human Resources-related projects as assigned.

Human Resources Specialist Qualifications:

* Bachelor's Degree in Human Resources, Business Administration, or related field.
* Minimum of 1-3 years of generalist human resources experience and demonstrated knowledge in broad fields of human resources including: onboarding, benefits, employee relations, performance management, etc.
* Experience with Microsoft Office programs is essential (Excel, Word, PowerPoint, Outlook, etc.).
* Experience with HRIS and payroll processing is required.
* Deltek Vantagepoint experience is preferred.
* Preferred experience with Canadian human resources.
* High energy level and a positive attitude. Comfortable performing day-to-day tactical activities in conjunction with multi-faceted projects.
* Proven time management skills with the ability to thrive in a fast-paced yet rewarding environment and handle multiple tasks simultaneously.
* Availability to work regular overtime.
* Service oriented, yet assertive/persuasive when required.
* Ability to work under pressure and maintain composure is essential.

This is a fantastic opportunity to roll up your sleeves and delve deeper into the Human Resources generalist field and support a great work culture.

Established in 1972, Ware Malcomb is a contemporary and expanding full service design firm providing professional architecture, planning, interior design, civil engineering, branding and building measurement services to corporate, commercial/residential developer and public/institutional clients throughout the world.

With office locations throughout the United States, Canada, Mexico and Brazil, the firm specializes in the design of commercial office, corporate, industrial, science & technology, healthcare, retail, auto, public/institutional facilities and renovation projects.

Ware Malcomb offers the best of both worlds - a small-office, supportive and nurturing work environment with large company resources and support - providing an amazing opportunity for professional growth. Ware Malcomb offers a wellness-focused company culture, competitive salary and overall benefits package.

Ware Malcomb is recognized as an Inc. 5000 fastest-growing private company and a Hot Firm and Best Firm to Work For by Zweig Group!

#LI-Hybrid

Keywords: Ware Malcomb, Irvine , Human Resources Specialist, Human Resources , Irvine, California