Travel Coordinator
Company: Pacific Companies
Location: Irvine
Posted on: November 26, 2025
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Job Description:
Job Description Job Brief Our industry is experiencing explosive
growth, and if you’ve ever wanted to be in the right place, at the
right time, with the right people – this is it! With 20 years in
healthcare permanent and locum tenens staffing, there has never
been a better place to launch or further your career. Pacific
Companies is currently seeking a Travel & Scheduling Coordinator to
join our growing Travel team. The ideal candidate for this role
must be a great communicator, proactive, adaptable, able to pivot
when necessary, and juggle multiple diverse responsibilities with a
strong emphasis on organization and an unwavering attention to
detail. This candidate must have relevant and/or related experience
in travel & schedule coordinating for physicians and must be able
to work independently under deadlines, have a sense of urgency, and
be driven to get the job done. They must also anticipate needs and
keep the operations of the team moving smoothly. This is an
exceptional opportunity for someone who wants to be a part of one
of the most trusted firms in the healthcare industry, where your
contributions will be impactful towards the upward growth of the
organization. Responsibilities Serve as the main point of contact
for physicians, clients, and recruiters for travel & scheduling
coordination to resolve issues, ensure positive results, and
deliver a great customer experience. Research travel destinations
and prepare travel correspondence for clients and physicians.
Remain aware of travel-related information that may cause delays or
prevent flight connections from occurring and communicate this
information to clients and various departments within the
organization. Make last-minute travel arrangements due to inclement
weather or other travel emergencies. Ensure physician travel
details are accurate and manage updates if necessary. Prepare clear
and concise documentation to adequately report expenses and travel
reimbursement charges in a timely manner. Provide support to
clients and physicians by answering any questions they may have
related to travel. Maintain online booking tools, travel profiles,
and contracts with travel vendors for negotiated discounts on all
air, car, and hotel reservations. Submit physicians’ timesheets
with upmost accuracy. Collect payroll documents on behalf of
physicians and input them into an internal database for payroll
processing. Qualifications High School diploma or equivalent.
Exceptional attention to detail and customer service skills.
Phenomenal phone skills. Ability to multitask, prioritize, and
organize a diversified workload in a fast-paced environment.
Excellent verbal and written communication skills. Maintain
professionalism, courtesy, and composure always, including in
stressful situations. Be a self-motivated team player who takes
initiative. Demonstrated proficiency with Microsoft Office
applications. Proficient in the English language. Compensation
Compensation for roles at Pacific Companies varies depending on a
wide array of factors including, but not limited to, role, skill
set, and years of experience in physician staffing. As required by
applicable law, Pacific Companies provides the following reasonable
hourly rate of compensation for this role as $20-$25, subject to
overtime, paid on a bi-weekly basis. In addition, Pacific Companies
provides a range of benefits for this role. Work Environment Onsite
Monday through Friday. Collaborative team culture that values
innovation and continuous improvement. Perks and Benefits
Comprehensive Benefits: Medical, Dental, Vision, Life, and 401k
with company match Team-oriented, driven and positive corporate
culture Paid Holidays, PTO, Sick Days, etc.! Through our commitment
to our core values, we have created an award-winning company
culture. Therefore, our ideal candidate must embody those values.
Our Core Values Attitude – Believing is everything. Sense of
Urgency – We don’t stop until after the job is done. Teamwork – We
accomplish more together. Accountability – To ourselves, team
candidates and clients. No Drama – Save the drama for your mama!
Driven to Win. Awards and Recognitions OC Business Journal Best
Places to Work Orange County Register Top Workplaces Modern
Healthcare Best Places to Work Staffing Industry Analyst (SIA)
Fastest-Growing Private Company (Top 50) and Best Places to Work
Inc. 5000 Fastest Growing Private Companies Please note this job
description is not designed to cover or contain a comprehensive
listing of activities, duties or responsibilities that are required
of the employee for this job. Duties, responsibilities, and
activities may change at any time with or without notice.
Keywords: Pacific Companies, Irvine , Travel Coordinator, Hospitality & Tourism , Irvine, California
