Project Management Specialist

Company: Western Growers
Location: Irvine
Posted on: May 25, 2023

Job Description:

Founded in 1926,represents local and regional family farmers growing fresh produce in Arizona, California, Colorado and New Mexico. Our members and their workers provide over half the nation's fresh fruits, vegetables and tree nuts. Some farm throughout the U.S. and other countries so people have year-round access to nutritious food. For generations, they provide variety and healthy choices to consumers. Connect with and learn about Western Growers on ourand.Part of the Western Growers Family of Companies Western Growers Assurance Trust (WGAT) was founded in 1957 to provide a solution to a need in the agricultural community - a need for employer-sponsored health benefit plans not previously available from commercial health insurance carriers. WGAT is now the largest provider of health benefits for the agriculture industry. The sponsoring organization of WGAT is Western Growers Association, created in 1926 to support the business interests of employers in the agriculture industry. WGAT's headquarters is located in Irvine, California.WGAT's mission is to deliver value to agriculture-based employer groups by offering robust health plans that meet the needs of a diverse workforce. By working at WGAT, you will join a dedicated team of employees who truly care about offering quality health benefits and excellent customer service to plan participants. If you want to start making a difference working in the health care industry, then apply to WGAT today!Compensation: $55,215 - $76,779 with a rich benefits package that includes profit-sharing.Job Description SummaryThis position reports to the Project Manager I and is responsible for supporting the coordination and completion of projects across various operational areas. The incumbent is responsible for ensuring that project tracking systems are updated and supporting efforts to maintain project status with complete accuracy. They also distribute updates relevant to the team, project, or program for internal and external stakeholders, maintain accurate and complete files for projects and programs, and support efforts that ensure the integrity and completion of all projects. Additionally, they provide administrative project support as required.Qualifications

• Bachelor's degree and two (2) to three (3) years of health insurance operations experience preferred.
• Intermediate knowledge of Microsoft Project, experience with other Microsoft Office Suite products, and a moderate degree of comfort learning new technologies and systems.
• Excellent verbal, written, and listening skills.
• Proven ability to synthesize verbal conversations into writing.
• High degree of detail-orientation and organizational skills, and a demonstrated ability to take initiative, ask questions, prioritize, and multi-task.
• Ability to work effectively with individuals in all levels of the organization.
• Ability to originate, analyze, structure, prepare, and present financial metrics and PowerPoint presentations for executive-level stakeholders.
• Excellent time management skills, results-oriented, proactive and flexible.
• Proven ability to manage a varied workload, be detail-oriented, and meet deadlines.
• Commitment to quality and the motivation and ability to work well in a team environment.
• Ability to work occasional overtime if necessary.
• Verifiable, clean DMV record and the ability to travel to various locations throughout the U.S. (mainly California and Arizona) up to 10% of the time.
• Internet access provided by a cable or fiber provider with at least 40 MB download and 10 MB upload speeds.
• Home router with wired Ethernet (wireless connections and hotspots are not permitted).
• A designated room for your office or steps taken to protect company information (e.g., facing computer towards wall, etc.)
• A functioning smoke detector, fire extinguisher, and first aid kit on site. Duties And ResponsibilitiesProject Support
  • Creates documentation, templates, reports, and analyzes data to improve operational efficiencies.
  • Maintain project schedules, including coordinating internal and external project team meetings.
  • Maintain department project documentation by using necessary methods and tools.
  • Participate in project teams to assist in developing, managing, and implementing company initiatives.
  • Develop and maintain project document systems and manage team documentation in accessible media, formats, and structures.
  • Assist with and/or conduct data collection, analysis, and interpretation for project implementation.
  • Track progress and review project tasks to ensure project milestones are met.
  • Ensure completion of action items from previous project meetings and follow up on outstanding items. Project Communication & Reporting
    • Establish a communication plan to ensure timely updates to stakeholders on the project's progress.
    • Produce and present status reports for management at stakeholder meetings.
    • Measures project performance and generate supporting reports.
    • Report schedule variances for each milestone and actively manage the scheduled tasks with internal and external stakeholders.
    • Provide regular project status reports to management and project team.
    • Organize and distribute project correspondence, reports, memos, etc.
    • Document meeting notes for the project team in writing and record important decisions, action items, ideas, and assignments.
    • Solicit clarification from meeting participants in real-time as needed.Other
      • Utilize all capabilities to satisfy one mission - to enhance the competitiveness and profitability of our members. Do everything possible to help members succeed by being curious and striving to understand what others are trying to achieve, planning, and executing work helpfully and collaboratively. Be willing to adjust efforts to ensure that work and attitude are helpful to others, be self-accountable, create a positive impact, and be diligent in delivering results.
      • Maintain an internet speed of at least 40 MB download and 10 MB upload and utilize a router with wired Ethernet.
      • Maintain a HIPAA compliant workstation and utilize appropriate security techniques to ensure HIPAA required protection of all confidential/protected client data.
      • Maintain and service safety equipment (e.g., smoke detector, fire extinguisher, first aid kit).
      • Maintain a clean DMV record and the ability to travel to locations throughout the U.S. (mainly California and Arizona) up to 10% of the time.
      • All other duties as assigned.Physical Demands/Work EnvironmentThe physical demands and work environment described here represent those that an employee must meet to successfully perform this job's essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to communicate with others. The employee frequently is required to travel to both indoor and outdoor areas that can vary in exposure and temperature. The employee is frequently required to operate a motor vehicle, use objects, tools, or controls, and/or be required to lift up to 50lbs. The noise level in the work environment is usually moderate.

Keywords: Western Growers, Irvine , Project Management Specialist, Executive , Irvine, California