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Director of Residence (Located in Somerset County - New Jersey)

Company: Montage International
Location: Irvine
Posted on: August 5, 2022

Job Description:

Live Your Passion. Add Your Magic. At Montage International, we are doing something different, something exciting and it takes passionate people to bring our vision to life. We have built a culture that leads with the important notion we live by every day; do what you love. If this resonates with you, we look forward to receiving your application.We welcome applicants with disabilities and provide reasonable accommodations as needed to our applicants. Please discuss with our hiring managers during our selection processes. Director of ResidencesSUMMARYThe Director of Residences is responsible for the overall support and management of the day to day operations of the Residences. This includes but is not limited to owner communications, HOA board activities, financial management of the budget, owner services, property management and the general care of the residences, grounds and all aspects of the property. The function of this position must be in accordance with the management agreement and must fulfill all obligations set forth in the governing HOA documents. In addition, fluency in all aspects of the rental management program from legal terms/parameters, design standards and the ongoing servicing of residences in the program is essential.ESSENTIAL FUNCTIONSOperationsUpholds all Montage operational standards that align with the brand business strategy and executionWorks collaboratively to put sustainable work processes and systems in place to support the execution of the residential onsite operationServes as a liaison to Association shared services Directors (ie Housekeeping, engineering, security, human resources and accounting)Manages facilities and all departments working within the building/campus, including physical plant with attention to protection of the investment and plans to increase its value through superior care.Participation in all public space inspections with engineering and housekeeping; to ensure all commons areas and back of house areas are well maintained and preventative maintenance measures are established and implemented.Educates all Montage associates on property about Montage Residences through regular communication and trainingChampions onsite Montage Residences recognition programProvides input and planning on an ongoing basis to address business needs and maintains operational service standardsManagement of the Owner's Lounge; forecasting F needs, hours of operation, maintaining overall appearance and deliver of service to owners Owner ServicesEnsures all privacy and security matters are fulfilled for the homeowner including following protocol for contractors on property and inside the residence.Educates owners on services provided (ie basic and ala carte such as preventative maintenance)Manages the onboarding of new owners and move-in processOversees content for the monthly Montage Residences newsletter: At HomeCoordinates all onsite outreach related to owner communications and special eventsDevelops relationships and recognizes preferences for each owner based on needs and desires of that ownerImplements the highest standards for all aspects of life safety, loss prevention, unit owner identity, and privacy protectionMaintains complete knowledge of and complies with all hotel and residence policies and procedures.Assists with support of Design Review Board parameters and processMaintains complete inventory of: Unit owners' information, parking and storage spaces, monthly Association common dues, Owners' monthly newsletter, resort features, services, and restaurant food concepts and information as well as other concierge related itemsServices residential owner's requests; pre-arrival, in-residence needs and assists with reservations at other Montage hotels in the portfolioHOAHOA Budget management; includes adhering to the budget as well as assists in the preparation of the annual budgetOversees administrative functions of the HOA in accordance with the CC documentsAttends and facilitates HOA meetingsGuides the board on appropriate property management requirements and governance complianceManages Board of Directors and Members of the board; training and guidelines Rental Management ProgramAbility to present and comply with the terms of the Rental Management ProgramWorks in coordination with the hotel operations team as it relates to the inventory management and reporting related to the RMA program- responsible for Department PWorks in coordination with the onsite operations teams for the check-in, check-out process of RMA homesContributes to the review process related to RMA Design Guidelines and ensures that design standards are met FinancialOversees all financial accountability; house account billing, RMA billing and a la carte servicesReviews financial reporting and provides input in identifying budget variances and addresses accordinglyImplements invoice processing and approvals for all residential billingHelps drive the annual budget process as a key deliverable ready to present to board and to gain approval. Delivers and presents annual budget to the HOA boards for approval. RelationshipsKey stakeholder relationships include: residential owners, HOA board of directors, development/hotel ownership groups, local government agencies, residential sales/marketing teamQUALIFICATIONSCollege DegreeProperty Management License/Certification preferredPrevious managerial experience with luxury residential or luxury hotel industry preferredPrevious experience as an owner and stakeholder liaison preferredProven financial acumenFamiliarization with rental management programs as it relates to SEC regulations preferredPast experience managing a variety of outside vendors such as contractors and interior designers preferredPHYSICAL REQUIREMENTSMust be able to sit at a desk for at least 5 hours per day. Walking and standing are required the rest of the working day. Must be able to lift up to 15 lbs. occasionally. Requires grasping, writing, standing, sitting, walking, repetitive motions, listening and hearing ability and visual acuity.In the United States we are proud to be an EEO employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

Keywords: Montage International, Irvine , Director of Residence (Located in Somerset County - New Jersey), Executive , Irvine, California

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