Lease Administration Manager

Company: 5.11 Tactical
Location: Irvine
Posted on: May 14, 2022

Job Description:

Job DescriptionCandidate will be responsible for managerial oversight and execution of lease administration ensuring accurate interpretation and execution of critical lease obligations for the company's store portfolio. This position shall be responsible for the day-to-day and period-end aspects of lease administration activities, including lease review and auditing, abstraction, and effectively communicating and reporting lease information cross-functionally. The role will validate the integrity of the information within the lease management system to establish its cross-functional use within the company. In addition, this role is accountable for collaborating with internal teams who manages, tracks, and processes the company's invoices for common area maintenance, insurance, and taxes for the entire store portfolio. In addition, position is responsible to manage the deal flow with internal/external legal teams to ensure leases meet corporate standards and align with the Real Estate Committee approved deal terms.Primary Duties And ResponsibilitiesResponsibilitiesOversee management of lease related data and information for the real estate department. Analyze and interpret lease provisions and legal documents as well as create and maintain reports in the lease system. Evaluate and assess occupancy cost (common area maintenance, real estate tax, insurance, percentage rent, etc.) to ensure accuracy and compliance with lease agreements. Supervise the negotiation of billing errors, lease interpretation discrepancies, and other differences with landlords. Use judgement to directly work with landlords and proactively elevate potential legal disputes as necessaryMaintain reports of real estate activities and cross functionally with the real estate and property managers to proactively address lease administration issues. Report and coordinate lease renewal activities across the entire real estate portfolioOversee change management of assigned critical lease documentation by tracking, reviewing, abstracting, and retaining fully executed legal documents (lease amendments, renewals, letter agreements, etc.)Work proactively with accounting and finance to maintain process controls and compliance with all accounting standardsOversee the timely and accurate payment of landlords in compliance with lease agreements. Prepare billings for timely submission to the accounts payable department as necessary. Respond to lease-related data inquiries from landlords and managementProvide day-to-day oversight, management, and development of the Lease Administration team Maintain communication with Director regarding on-going landlord disputes & discussions as well as issues arising within the Lease Administration teamDevelop, implement, and promote department processes and standards to drive efficiency and consistencyPerforms other job-related duties as assignedRequired QualificationsBachelor's Degree in Business Administration, Finance, AccountingMinimum of 5 years relevant experienceExpert in Lease negotiations, Estoppels, SNDA, NDAs, CAM audits and reconciliationsLocation:Position will be based in Irvine, CA. Preferred candidate will be able to have a hybrid work to work remotely as well as in corporate office in Costa Mesa/Irvine, CA.ETHOS:At 5.11 Tactical, everyone has the opportunity to be a leader and perform in an exceptional manner. We strive to uphold our Ethos which defines our culture - Trusted, Responsive, Accountable and Committed.TrustedStrive to create trust in everything we do, starting with self-trust and relationship trust. We work on the components of integrity, intent, capability and results.ResponsiveListen to the needs of our end-user Professionals, then develop, produce and deliver solutions to their problems. Each of us chooses to be a leader and takes charge of what is within our circle of influence.AccountableSeek to achieve results with a bias for action. We like to compete and be measured against the most demanding standards to ensure our continued success.CommittedOvercome obstacles to accomplish our goals and support our team members when challenges arise. We complete commitments and seek to 'over-deliver" relative to expectations.

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