Lease Administration Manager
Company: 5.11 Tactical
Location: Irvine
Posted on: May 14, 2022
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Job Description:
Job DescriptionCandidate will be responsible for managerial
oversight and execution of lease administration ensuring accurate
interpretation and execution of critical lease obligations for the
company's store portfolio. This position shall be responsible for
the day-to-day and period-end aspects of lease administration
activities, including lease review and auditing, abstraction, and
effectively communicating and reporting lease information
cross-functionally. The role will validate the integrity of the
information within the lease management system to establish its
cross-functional use within the company. In addition, this role is
accountable for collaborating with internal teams who manages,
tracks, and processes the company's invoices for common area
maintenance, insurance, and taxes for the entire store portfolio.
In addition, position is responsible to manage the deal flow with
internal/external legal teams to ensure leases meet corporate
standards and align with the Real Estate Committee approved deal
terms.Primary Duties And ResponsibilitiesResponsibilitiesOversee
management of lease related data and information for the real
estate department. Analyze and interpret lease provisions and legal
documents as well as create and maintain reports in the lease
system. Evaluate and assess occupancy cost (common area
maintenance, real estate tax, insurance, percentage rent, etc.) to
ensure accuracy and compliance with lease agreements. Supervise the
negotiation of billing errors, lease interpretation discrepancies,
and other differences with landlords. Use judgement to directly
work with landlords and proactively elevate potential legal
disputes as necessaryMaintain reports of real estate activities and
cross functionally with the real estate and property managers to
proactively address lease administration issues. Report and
coordinate lease renewal activities across the entire real estate
portfolioOversee change management of assigned critical lease
documentation by tracking, reviewing, abstracting, and retaining
fully executed legal documents (lease amendments, renewals, letter
agreements, etc.)Work proactively with accounting and finance to
maintain process controls and compliance with all accounting
standardsOversee the timely and accurate payment of landlords in
compliance with lease agreements. Prepare billings for timely
submission to the accounts payable department as necessary. Respond
to lease-related data inquiries from landlords and
managementProvide day-to-day oversight, management, and development
of the Lease Administration team Maintain communication with
Director regarding on-going landlord disputes & discussions as well
as issues arising within the Lease Administration teamDevelop,
implement, and promote department processes and standards to drive
efficiency and consistencyPerforms other job-related duties as
assignedRequired QualificationsBachelor's Degree in Business
Administration, Finance, AccountingMinimum of 5 years relevant
experienceExpert in Lease negotiations, Estoppels, SNDA, NDAs, CAM
audits and reconciliationsLocation:Position will be based in
Irvine, CA. Preferred candidate will be able to have a hybrid work
to work remotely as well as in corporate office in Costa
Mesa/Irvine, CA.ETHOS:At 5.11 Tactical, everyone has the
opportunity to be a leader and perform in an exceptional manner. We
strive to uphold our Ethos which defines our culture - Trusted,
Responsive, Accountable and Committed.TrustedStrive to create trust
in everything we do, starting with self-trust and relationship
trust. We work on the components of integrity, intent, capability
and results.ResponsiveListen to the needs of our end-user
Professionals, then develop, produce and deliver solutions to their
problems. Each of us chooses to be a leader and takes charge of
what is within our circle of influence.AccountableSeek to achieve
results with a bias for action. We like to compete and be measured
against the most demanding standards to ensure our continued
success.CommittedOvercome obstacles to accomplish our goals and
support our team members when challenges arise. We complete
commitments and seek to 'over-deliver" relative to
expectations.
Keywords: 5.11 Tactical, Irvine , Lease Administration Manager, Executive , Irvine, California
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