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ESS Office Manager

Company: RSM US
Location: Irvine
Posted on: November 19, 2021

Job Description:

The Office Manager manages the general administration, office services and/or administrative support function for the office(s) with generally 100+ employees, and serves as a career advisor for 3+ employees. The incumbent is responsible for directing and coordinating office services and/or administrative services and related activities (for an office).This is not a working supervisor.

Responsibilities:

  • Manage one or more office services (duplication, mail and distribution, reception, records center/file management, tax processing, or word processing) or administrative support groups for office(s) with generally 100+ employees
  • This includes coordination of coverage, monitoring volume and workflow, process improvements, quality of work products, and budgets
  • Provides effective leadership to employees and/or teams through: planning appropriate staffing levels; interviewing, selecting, orienting, and training; communicating performance expectations & providing feedback on performance, recognition, coaching, employee counseling reports and/or discipline including termination; creating career growth opportunities and employee development plans
  • Serve as a career advisor to 3+ employees providing consistent and timely feedback on performance and work product - this includes hiring and terminating employees per firm policy
  • Manage office equipment and supply needs
  • May coordinate office building/facility matters (maintenance requests, communications, access cards, etc.)
  • Serve as a resource for staff who have questions regarding office policies and procedures
  • Other duties as assigned
    Required Qualifications:
    • Associate's Degree or equivalent experience
    • Intermediate to advanced Microsoft Office skills
    • Strong communication skills both written and verbal
    • Applies technical/procedural requirements of the position based on knowledge and experience within specialization
    • Ability to attract, lead, motivate and retain a team
    • Ability to train, mentor and provide guidance and feedback to other team members
    • Effective organization and time management skills
    • Ability to manage multiple tasks
    • Strong attention to detail
    • 5-8 years relevant experience
    • 3+ years supervisory experience
    • Ability to supervise, direct and review the results of projects or assignments
    • Ability to support, affect and implement change
    • Ability to impact and influence a diverse population
    • Bachelor's Degree preferred

      You want your next step to be the right one. You've worked hard to get where you are today. And now you're ready to use your unique skills, talents and personality to achieve great things. RSM is a place where you are valued as an individual, mentored as a future leader, and recognized for your accomplishments and potential. Working directly with clients, key decision makers and business owners across various industries and geographies, you'll move quickly along the learning curve and our clients will benefit from your fresh perspective.

      Experience RSM US. Experience the power of being understood.

      RSM is an equal opportunity/affirmative action employer. Minorities/Females/Disabled/Veterans.

      Job ID: req23444

      Line of Business: Internal Client Service

      SubFunction: Office Manager or Lead

      Job Type: FullTime

      Req #: req23444

      Location: Irvine, CA US

      Region: West Region

      Job Category: Administrative Professional

      Employment Type: Experienced

      Degree Required: None

      Travel: No

Keywords: RSM US, Irvine , ESS Office Manager, Executive , Irvine, California

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