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Office Manager

Company: Vinci Brands LLC
Location: Irvine
Posted on: November 18, 2021

Job Description:

Job Title:Office ManagerStatus:Full-TimeDepartment:Human ResourcesReports to:Sr. Director of Human ResourcesLocation:Tustin, CATravel %TBDJob Description / Position Summary:The Office Manager oversees Vinci Brands facility maintenance along with general oversight and operations of our Headquarter office. This position reports into the Human Resources Department and will play an integral part in assisting the Sr. Director of Human Resources in the support and management of the organization and its staff.Duties and Responsibilities:

  • Responsible for general operations of the HQ office to include management of the front desk, collect and distribute company mail, greet & check-in visitors, answer incoming calls for company main line, and purchase office supplies as well as take proper inventory.
  • Oversees grounds & maintenance at each facility to include the facility is clean and maintained according to company policy and procedures. Will direct day porters for daily janitorial services.
    • Works directly with property management as well as engineering teams at each facility to coordinate repairs, including but not limited to, HVAC systems, lighting, fire suppression systems, plumbing, and electric systems
      • Ensures security and emergency preparedness procedures are implemented properly
      • Handles general facilities related accounting tasks, such as partnering with accounts payable to ensure vendors are paid properly and on time, managing petty cash, and manage annual office facility's budget.
      • Manages fire life safety systems, the maintenance, repair, and use. Also assists Warehouse Manager and Sr. Director of HR in fire emergency preparedness drills at both facilities.
        • Manages and reviews facility related service contracts with the support of our Director of Legal Services
        • Scheduling of meetings and appointments for HQ Office as needed
        • Assist in planning in-house or off-site activities and events
          • Act as Plan Administrator at HQ for the Injury Illness Prevention Plan (IIPP) in direct correlation with Cal OSHA requirements, assist in creating onsite specific trainings, safety maps, and safety plans for each respective facility - Tustin HQ and Corona Warehouse
          • Directly lead all other safety initiatives at HQ, including managing the safety committee at the site
            • Assist Sr. Director of HR with any other Human Resource needsRequirements
              • Proven experience as an Office Manager, Front Office Manager or Administrative Assistance
              • Must have previous exposure to office facility management, i.e acting company liaison with property management, schedule office repairs, etc.
              • Knowledge of Office Administrator responsibilities, systems, and procedures
              • High degree of proficiency in Microsoft Office Suite
              • Excellent time management skills and ability to multi-task and prioritize work
              • Attention to detail and problem solving
              • Excellent written and verbal communication skills
              • Strong organization and planning skills in a fast-paced environmentAbout Vinci BrandsCustomer focused, product centric.Vinci Brands is a house of brands designing and producing accessories to protect not just your device, but what's inside your device. Vinci's strategy begins with a commitment to our customers and a passion for amazing product.We value a diverse and inclusive workplace by welcoming people of all different backgrounds, experiences, skills, and perspectives. At Vinci, we believe that everyone does their best work when they can be their true authentic self and are supported not only by each other, but the company. We offer a generous set of benefits to make sure the Vinci Brands team is happy and healthy.
                • Great medical, dental, vision, short- and long-term disability and life insurance benefits
                • Wellness programs
                • Diversity and inclusion initiatives
                • 75% employee discount
                • Unlimited Paid Time Off!
                • Retirement benefits with employer match
                • Flexible spending account
                • Yearly Growth Target Bonuses
                • Irvine/Tustin Headquarters Office is currently working from home until further notice
                • And more!At Vinci Brands we create solutions to things that matter most. We are committed to equal opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.Vinci Brands welcomes all. You can find out more at www.vincibrands.comVinci Brands is an equal opportunities and affirmative action employer. You can find out more at vincibrands.com

Keywords: Vinci Brands LLC, Irvine , Office Manager, Executive , Irvine, California

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