Director of Financial Aid
Company: South Orange County Comunity District
Location: Irvine
Posted on: January 16, 2021
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Job Description:
Below you will find the details for the position including any
supplementary documentation and questions you should review before
applying for the opening. To apply for the position, please click
the Apply for this Job link/button. If you would like to--bookmark
this position for later review, click on the Bookmark link. If you
would like to print a copy of this position for your records, click
on the Print Preview link. Please see Special Instructions for more
details.This Recruitment will remain open until filled. For
guaranteed consideration, your application including THREE
professional references listed on it, a Cover Letter, Resume and
Unofficial Transcript are required to be submitted by the Initial
Screening Date at 11:59 PM.METHOD OF APPLICATION: Complete and
submit an application online at http://jobs.socccd.edu login page .
INCOMPLETE applications will not be considered.
1. ALL SECTIONS of the application must be completed (do not state
"see resume" and do not leave any blanks).
All submitted materials become the property of the South Orange
County Community College District and will not be returned, will
not be copied, and will be considered for this position only.
Applicant bears the sole responsibility for ensuring the
application is complete when submitted. Any supporting application
materials must reference the job opening ID number.
DEADLINE FOR APPLICATION: For guaranteed consideration, application
and required documents must be posted to the position and materials
must be received by the specified initial screening date.
Applications submitted via fax or email will not be accepted.
NOTICE TO ALL CANDIDATES FOR EMPLOYMENT:The Immigration Reform and
Control Act of 1986, Public Law 99-603, requires that employers
obtain documentation from every new employee which authorizes that
individual to accept employment in this country.DISABILITY
ACCOMMODATIONS:If you require special accommodations in the
application and/or selection process, please notify District Human
Resources (DHR) at least two (2) business days prior to the Job
Close Date/Initial Screening Date, by either calling (949) 582-4850
or sending an e-mail to hrinfodesk@socccd.edu.CAMPUS CRIME AND
SAFETY AWARENESS:Information regarding campus crime and safety
awareness can be found at www.saddleback.edu or www.ivc.edu. Paper
copies are available in the District Human Resources (DHR) office
upon request.PLEASE NOTE:A California Public Employees Retirement
System (CalPERS) retiree may not accept employment until after the
first 180 days of retirement. Anyone retired from CalPERS accepting
permanent employment with this District will be required to
reinstate as an active CalPERS member. Please contact CalPERS for
additional information regarding your retirement status.Any active
vested member of California State Teachers Retirement System
(CalSTRS), who accepts employment with the District to perform
service that requires membership in CalPERS, is eligible to elect
to continue retirement system coverage under CalSTRS. Pay Range:
17- $121,884 to $171,444 (salary placement in the salary range will
be based upon comparable experience and qualifications; increases
are given annually thereafter up to highest step) % of Range: 100%
Hours per week: 40 Work Schedule Receives Benefits: Yes The
District offers a comprehensive package of insurance benefits to
eligible employees, which includes medical and dental insurance, a
vision-care plan, life insurance and dependent life coverage,
accidental death and dismemberment coverage, and a long-term
disability income-protection plan. All premiums are fully paid by
the District. Mandatory retirement incentive is with California
Public Employees Retirement System (CalPERS). To plan, organize,
coordinate, improve and direct the financial aid and scholarship
programs, if assigned, and other assigned student support services
at a community college; direct the development, administration,
implementation and evaluation of program activities and operations;
prepare and administer annual program budgets; ensure compliance
with District policies and applicable State and federal regulations
related to financial aid; and train, supervise and evaluate
assigned personnel; serve as custodian of records and ensure the
timely, accurate and legal maintenance, storage, retrieval and
release of all records associated with assignment.
To foster a culture of collaboration, mutual respect, innovation,
and continuous improvement throughout the District; lead by
example; actively participate in and support District-wide
participatory governance components and activities and other
collaborative processes; encourage professional excellence among
the staff and promote an organizational culture of customer
service, innovation, and quality services. SUPERVISION RECEIVED AND
EXERCISED :
Receives direction from the Vice President for Student Services or
presidential designee.
Exercises functional and technical supervision over professional,
technical and clerical personnel. Distinguishing Characteristics:
There is one position assigned to this classification at each of
the two colleges to direct financial aid operations, services and
activities. The responsibilities differ at each college. The
Director of Financial Aid at Irvine Valley College also supervises
the Student Services Specialist at the Advanced Technology
Education Park ( ATEP ), and other student support services as
assigned. The Director of Financial Aid at Saddleback College is
only responsible for financial aid and scholarship programs. The
Director of Financial Aid is a classified management position.
Representative Duties: Duties may include, but are not limited to
the example of duties listed in Job Duties. Please see Job Duties
for details. Knowledge of: A community college system.
All divisions and their inter-relationships; a thorough knowledge
of the various student support services required to enhance
instruction.
Applicable District policies and local, State and federal laws,
codes and regulations, Including Title V and California Education
Code.
Basic data collection and analysis related to student learning
outcomes, retention, and success.
Budget preparation and administration.
California Community Colleges basic skills initiative.
Collective bargaining, contract negotiation and administration.
Community college organization, operations and objectives.
Community relations and external resource development.
Computer systems and software applications related to area of
assignment.
Correct English composition, grammar, spelling and vocabulary.
District and College organization, operations and objectives.
District safety policies and procedures.
Evidence of sensitivity to and understanding of the diverse
academic, socioeconomic, cultural, disability, and ethnic
backgrounds of students, faculty and staff.
Evidence of understanding and experience with the principles of
collegial consultation.
Federal, State and District programs, policies, procedures, rules
and regulations of student financial assistance programs.
Financial aid programs and services.
Financial record-keeping skills.
Interpersonal skills including tact, patience, diplomacy and
courtesy.
Management techniques that encourage creativity improve efficiency
and increase productivity.
Modern office practices, procedures, methods, and equipment.
Modern principles, practices, methods and techniques of
administrative leadership, management and supervision.
Needs, interests and concerns of various groups of community
college students.
Operation of computer, peripherals and software programs, including
student information systems, database management, spreadsheet, word
processing and specialized software.
Oral and written communication skills.
Organizational and management practices as applied to area of
assignment.
Participatory governance process and venue fostering open
communication among divisions, programs and services.
Planning and organizational skills.
Principles and practices of budget preparation and management.
Principles and practices of management, training and
supervision.
Principles and procedures of automated financial
record-keeping.
Principles of program evaluation, student assessment, and
organizational development.
Principles, goals, objectives and trends of assigned programs and
services.
Program analysis, cost estimating and evaluation.
Program development.
Public relations skills.
Purpose, mission and goals of a community college district.
Role and purpose of technological systems in providing student
support services.
Scholarship award programs and services, if assigned.
State-of-the-art information technology systems, hardware and
software applications used in a community college district.
Team-oriented leadership style.
Technical aspects of field of specialty.
Web page design, Blackboard and/or other course management systems,
and other instructional and student services software. Ability to:
Allocate financial and human resources in accordance with sound
management principles.
Analyze problems, identify alternative solutions, project
consequences of proposed actions and implement recommendations in
support of goals.
Apply for annual financial aid funding and prepare required
reports.
Assess, manage, implement, use and apply technology in the
management and delivery of the financial aid and other student
support services programs.
Assist in forecasting current and future needs and costs affecting
assigned programs.
Collect, compile and analyze data.
Communicate clearly, concisely and effectively, both orally and in
writing, with diverse constituencies within and outside of the
District.
Coordinate program activities and services with other District,
College and community programs.
Demonstrate commitment to innovative and effective user-centered
services;
Demonstrate flexibility and adaptability.
Demonstrate sensitivity to ethnically and culturally changing
student populations.
Develop and administer policies and procedures for areas of
assignment.
Develop budget and administer annual funding for financial aid
programs.
Develop promotional strategies for programs and services that will
promote enrollment growth, retention and student success.
Develop, administer and control annual budget for area of
assignment.
Embrace and work effectively within a system of participatory
governance.
Encourage professional excellence among the staff and promote an
organizational culture of customer service, innovation, and quality
services.
Establish and maintain effective, harmonious, cooperative, and
collaborative working relationships with a diverse population of
students, staff, community and those contacted in the course of
work.
Exercise initiative and work independently with minimum
administrative direction.
Exercise judgment or choice among possible actions, sometimes
without clear precedents and often with concern for the
consequences of the action.
Interact effectively with diverse students, staff, faculty and
administrators.
Interpret, analyze, apply and explain complex and technical
District, local, State and federal laws, codes and regulations
related to financial aid and scholarship programs, if assigned.
Interpret, apply and explain applicable District policies and
procedures.
Lead, train, supervise, and evaluate assigned staff.
Learn District and College organization, operations and
objectives.
Maintain current knowledge of financial aid programs, strategies,
trends and technological advancements in assigned areas of
responsibility.
Maintain the security of confidential materials.
Manage complex budgets including grants.
Operate computer and applications software, including database
management, spreadsheet, word processing and software related to
student financial aid programs.
Operate computer and applications software, including database
management, spreadsheet, word processing and specialized software
related to area of assignment.
Operate modern office equipment such as computer, printer,
calculator, copier and fax machine.
Perform work with tact, patience and sensitivity.
Plan, develop, organize, coordinate, implement, direct and evaluate
comprehensive financial aid programs and services and their
effective delivery to students.
Plan, organize, coordinate, manage and expedite assigned projects
and activities related to assignment in a manner conducive to full
performance and high morale.
Prepare and administer operating budgets for assigned program
areas.
Prepare and deliver high quality, technology-facilitated
presentations.
Prepare clear and concise oral and written reports and
recommendations.
Prepare complex and comprehensive narrative and statistical
records, reports, projections, summaries, statements, analyses,
proposals and recommendations.
Prepare, maintain and retain records, reports and files of area(s)
of assignment according to federal, State and district
requirements.
Provide leadership for the continual improvement of area of
assignment based on established goals and objectives.
Provide leadership for the effective and efficient operation of
area of assignment.
Provide overall management of scholarship programs, if
assigned.
Read, interpret, and explain laws, rules and regulations, and to
develop and implement personnel policies and procedures.
Relate effectively to people of varied academic, cultural and
socioeconomic background using tact, diplomacy and courtesy.
Represent the college at the community, state and national
levels.
Resolve conflicts and solve problems.
Select, train, lead, direct, supervise and evaluate the performance
of assigned personnel.
Serve as an effective management team member.
Train, supervise and evaluate the performance of assigned
personnel.
Understand and effectively and collaboratively work in a
complicated multi-college environment, as well as within a system
of community college districts.
Use independent judgment in the interpretation and application of
rules, regulations, policies and procedures.
Work collaboratively with administration, classified management,
faculty, staff and students.
Work cooperatively in an environment of shared governance.
Work cooperatively with other District and College administrators
to develop sound information and reporting systems and
procedures.
Work effectively in a fast-paced environment with numerous
interruptions.
Work effectively with others to achieve common goals including
student recruitment and retention. Education and Experience
Guidelines: Any combination of education and experience that would
likely provide the required knowledge and abilities is qualifying.
Education/Training: A bachelor's degree from an accredited college
or university with major course work in business or public
administration, education, or closely related field. A Master's
degree from an accredited college or university with major course
work in business or public administration, education, or closely
related field, including or supplemented by completion of six units
of college level course work predominantly relating to ethnic
minorities or persons limited by educational, language, social
disadvantages, or disabilities preferred. Experience: At least five
years of increasingly responsible financial aid experience,
including at least three years as a financial aid program manager
and at least two years of experience in a supervisory capacity.
Minimum of three years of experience as a manager or administrator
responsible for the supervision and evaluation of faculty and
classified staff or the equivalent of such in a non-academic
setting. Experience working with and evidence of a sensitivity to
and understanding of the diverse academic, socioeconomic, cultural,
physically challenged and ethnic backgrounds of community college
students. Experience in the use of computer technology for: student
advising, information, tracking systems, communications networks,
MIS state and federal reporting, and budget management. Evidence of
ability to work effectively as a leader and Student Services Team
member. Evidence of education and/or training in and application of
conflict resolution and team building. License or Certificate:
Conditions of Employment: The work environment and physical demands
described are representative of those required by an employee to
perform essential functions of the job successfully. Reasonable
accommodations may be made to enable individuals with disabilities
to perform essential functions. Standard office setting. Duties are
performed primarily in an office environment while sitting at a
desk or computer workstation. Incumbents are subject to constant
contact with students, frequent interruptions, noise from talking
or office equipment and demanding legal timelines. At least minimal
environmental controls to assure health and comfort. Physical
Demands: Incumbents regularly sit for long periods, walk short
distances on a regular basis, travel to various locations to attend
meetings and conduct work, use hands and fingers to operate an
electronic keyboard or other office machines, reach with hands and
arms, stoop or kneel or crouch to file, speak clearly and
distinctly to answer telephones and to provide information; see to
read fine print and operate computer; hear and understand voices
over telephone and in person; and lift, carry and/or move objects
weighing up to 10 pounds. Additional Position Information:
Additional Classification Information: Position Specific Benefits:
The District offers a comprehensive package of insurance benefits
to eligible employees, which includes medical and dental insurance,
a vision-care plan, life insurance and dependent life coverage,
accidental death and dismemberment coverage, and a long-term
disability income-protection plan. All premiums are fully paid by
the District. Mandatory retirement incentive is with California
Public Employees Retirement System (CalPERS). Job Duties Job Duties
Duties and Responsibilities Assist the Vice President for Student
Services in the resolution of student and faculty concerns related
to assigned programs. Duties and Responsibilities Attend workshops,
professional conferences, and trade shows for program planning and
development; represent the Financial Aid Office, other assigned
student support services programs and the District at a variety of
administrative and professional meetings, as required, including
participation in local, state and national professional
associations. Duties and Responsibilities Communicate with other
student services personnel, District administrators and support
personnel, College, representatives of State and federal agencies,
educational institutions, social service organizations, counselors
and others to coordinate student support service needs, programs,
services, operations and activities; resolve conflicts and issues
and develop new and effective programs and services to meet student
needs. Duties and Responsibilities Coordinate program activities
with other student services functions and instructional programs;
serve on campus and District committees, task forces and other work
groups; provide technical expertise concerning assigned program(s);
work cooperatively and collaboratively with others to develop,
implement and evaluate a community outreach program to local high
schools, partnerships/agreements with advisory boards, professional
associations, K-12 and transfer institutions, business and industry
regarding financial aid; establish, coordinate and maintain
positive relationships with local high schools and four-year degree
earning institutions. Duties and Responsibilities Create a positive
campus climate that fosters innovation in the development of
programs and services in financial aid and other assigned areas of
student support; assist the Vice President for Student Services in
providing direction for the development of new programs and assist
in coordinating program approvals as appropriate. Duties and
Responsibilities Demonstrate sensitivity to and understanding of
the diverse academic, socioeconomic, cultural, disability and
ethnic backgrounds of students. Duties and Responsibilities Develop
and administer the departmental budget for the Financial Aid
Office, including the State BFAP budget; prepare recommendations
and justifications regarding budget requests; authorize
expenditures according to District policies and applicable
regulations. Duties and Responsibilities Develop methods to assure
effective professional development programs for self and staff.
Duties and Responsibilities Develop, direct and evaluate program
activities and operations; compile and analyze data related to
program participation and evaluation; develop, implement,
coordinate and evaluate policies and procedures for the
administration of various financial aid programs; assure the
programs comply with federal, State and local requirements. Duties
and Responsibilities Develop, prepare, submit, administer, monitor
and review annual budgets for assigned programs, including annual
budget requests for equipment, supplies and personnel; direct the
acquisition, maintenance and use of equipment; and maintain an
equipment-replacement plan; direct the maintenance of adequate
records and controls to assure that expenditures and operations
remain within established budget limitations; monitor and approve
purchase requisitions and prepare agenda items for Board approval
as needed. Duties and Responsibilities Direct the preparation and
maintenance of required, detailed and comprehensive reports,
records, statistics and files regarding assigned programs,
operations, activities, personnel and facilities; serve as
custodian of records related to area of assignment. Duties and
Responsibilities Direct the preparation and maintenance of
required, detailed and comprehensive reports, records, statistics
and files regarding assigned programs, operations, activities,
personnel and facilities; serve as custodian of records related to
area of assignment. Duties and Responsibilities Direct, oversee,
review, monitor and evaluate assigned grants, ensuring that
implementation and management are according to grant guidelines and
that grant budgets are developed and maintained according to legal
requirements and district procedures; develop and coordinate
related grant funding and partnership opportunities to enhance and
expand Financial Aid and other assigned student support programs.
Duties and Responsibilities Disseminate information about the
availability of external funding; communicate with faculty members
and administrators regarding grants relevant to their academic
field; provide information concerning specific funding sources;
coordinate timelines and protocol for grants. Duties and
Responsibilities Evaluate and prepare statistical data reports
relating to financial aid impact on students and the institution;
act on student appeals and provide necessary recommendations as
required. Duties and Responsibilities Guide, organize, coordinate
and, when assigned, make oral presentations to students, parents,
counselors and professional colleagues at various gatherings and/or
conduct workshops to provide specialized information regarding
financial aid and related student services; develop and direct the
distribution of brochures, flyers and other promotional materials
and college publications to publicize financial aid opportunities
for students. Duties and Responsibilities Initiate, coordinate and
supervise the process for the delivery of campus-based, State and
federal financial aid programs, or other assigned student support
services; confer with Information Technology regarding the
identification, development, implementation and enhancement of data
processing systems and software applications for assigned programs.
Duties and Responsibilities Interface with the community and
external agencies in all matters of community relations associated
with area of assignment; serve on a variety of campus, District,
community, and State committees; and meet with representatives of
business, industry, and local government. Duties and
Responsibilities Interpret, apply and explain State and federal
regulations and legislation; ensure compliance with District
policies as well as State and federal laws related to assigned
program(s); review and certify the accuracy of data concerning
program participation. Duties and Responsibilities Maintain current
knowledge of financial aid, scholarship, if assigned, and other
assigned student support programs and services; monitor
legislation, new State Education Code regulations and other State
and federal guidelines to determine impact on assigned programs and
services. Duties and Responsibilities Maintain current knowledge of
the regulations, policies and application requirements and
eligibility criteria for financial aid and scholarship programs, if
assigned, including computer hardware and software enhancements.
Duties and Responsibilities Organize, attend or chair a variety of
administrative and staff meetings related to areas of assignment,
strategic planning, budget, curriculum, advisory committees and
other activities; participate in collegial consultation,
participatory governance and appropriate advisory committee
meetings and provide in-service and workshops for employees. Duties
and Responsibilities Participate in the development of the
College's strategic plan, communicating the needs, goals, plans and
overall role of areas of assignment; formulate and develop long and
short-range goals and strategic plans, including staffing,
facilities, curriculum and philosophy; assure consistency of plans
with other college and District plans; prepare long-range plans and
statements of goals and objectives. Duties and Responsibilities
Participate in the selection of academic and classified staff at
the college as assigned or as needed and make recommendations for
employment of new assigned staff in accordance with District
policies and procedures. Duties and Responsibilities Plan and
coordinate the scholarship award program with the College
Foundation Office; serve as the financial aid liaison coordinator
to the Scholarship Selection Committee and Scholarship Awards
Ceremony Committee when assigned. Duties and Responsibilities Plan,
organize, coordinate and direct the operations and activities of
the Financial Aid program and other assigned student support
services; develop organizational structures and work processes that
facilitate attainment of established program(s) goals and
objectives; develop and implement appropriate methods and
procedures to optimize efficient and effective delivery of services
to students. Duties and Responsibilities Prepare a variety of state
and federal accountability reports; prepare and submit a variety of
statistical and narrative reports; prepare budget reports, annual
recap data and special reports, proposals, recommendations and
other materials as requested; coordinate and respond to periodic
audits and program reviews; participate in internal, State and
federal audits as needed; respond to findings and initiate actions
as required. Duties and Responsibilities Prepare annual
applications for federal and State funding; plan, organize and
manage the expenditures of College Work-Study, grant and loan funds
to maximize student and institutional needs. Duties and
Responsibilities Provide leadership and advocacy to enhance
innovation and participation in issues related to financial aid and
other student support services to ensure student success;
communicate the changing expectations, trends and needs of
educational preparation effectively to assigned personnel. Duties
and Responsibilities Provide leadership in the administration of
financial aid and other assigned student support services of the
college, including personnel management, in accordance with laws,
regulations, District policy and collective bargaining agreements
as well as the College's mission, goals and objectives. Duties and
Responsibilities Represent the Financial Aid Office and the
District at a variety of administrative and professional meetings
as required, including participation in local, state and national
professional associations. Duties and Responsibilities Supervise
the planning, organization and arranging of appropriate staff
development programs and activities for assigned staff; orient new
assigned staff and provide training in the implementation of
department procedures. Duties and Responsibilities Supervise,
direct and work cooperatively with outreach staff to plan, develop,
implement and evaluate a comprehensive community outreach program
for local high schools regarding financial aid and other student
support programs, services and activities directed at the
recruitment of new students and the retention and completion for
current students. Duties and Responsibilities Train, supervise and
evaluate the performance of assigned technical and clerical support
personnel in keeping with the policies of the Board of Trustees and
administrative procedures; visit work sites and observe and
evaluate work performance, methods and effectiveness; participate
in the selection of new and temporary staff in accordance with
District policies and legal requirements; delegate and review
assignments and projects; adjust workload and assignments; evaluate
work products and results; establish and monitor timelines and
prioritize work. Duties and Responsibilities Perform related duties
as assigned. Documents Needed for Applying Required Documents
or call (949) 582-4850 during normal business hours. SOCCCD IS AN
EQUAL OPPORTUNITY EMPLOYER
NOTICE TO ALL CANDIDATES FOR EMPLOYMENT: The Immigration Reform and
Control Act of 1986, Public Law 99-603,
requires that employers obtain documentation from every
new employee which authorizes that individual to accept employment
in this country. To ensure the security of your data, you will be
logged out due to inactivity in 3 minutes at
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Any data not saved will be lost.
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Keywords: South Orange County Comunity District, Irvine , Director of Financial Aid, Executive , Irvine, California
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