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Executive Assistant/Office Manager

Company: TalentHub Worldwide
Location: Irvine
Posted on: February 16, 2020

Job Description:

Company Description

Broadcast Media Company

Job Description

Broadcast Media Company located in Irvine, CA is seeking a top notch Office Manager / Executive Assistant for a 3 month maternity leave coverage position. This position is immediate. We are looking for candidates that can interview later today or tomorrow over Skype.

We are looking for an individual with demonstrated professionalism, a true desire to assist in several day to day tasks as well as larger projects related to office needs, facilities, receptionist work and light marketing assistance. High energy and flexibility as well as poise, confidence and the ability to interface with clients, senior leaders and co-workers in a professional, approachable, confidential, and positive manner are a must.

Key Responsibilities
--- Monitor and coordinate maintenance of office equipment.
--- Assist staff with IT helpdesk tickets when needed.
--- Monitor and maintain office supplies inventory.
--- Communicate with staff procedures and available online/offline catalogs.
--- Coordinate shipping services
--- Project manage facilities projects such as remodels, furniture, work orders with management company.
--- Organize and maintain storage rooms.
--- Keep office area, kitchen, non-desk areas clean and organized.
--- Screen and route incoming phone calls to the appropriate person/division, take and distribute accurate messages, log contact information if required in CRM
--- Organize incoming correspondence and interoffice materials. -Determine the priority and respond appropriately.
--- Greet public and clients and direct them to correct staff, provide parking validation, directions
--- Coordinate meetings and special events including scheduling, agenda creation, logistics, catering, space plans, off sites, and log meeting minutes
--- Create and modify/format documents electronically including letters, memos, trip reports, itineraries, status reports, presentations (PowerPoint), spreadsheets (Excel), and other related documents (may be of a highly confidential/critical nature)
--- Copy, scan, file, and track a variety of business documents
--- Perform minor reporting functions with structured lists and/or data
--- Manage confidential business matters and files
--- Domestic and International Travel Management and Expense Report Management
--- Make recommendations as needed regarding appropriate action and follow-up
--- Track and follow up on various action items to ensure schedules and due dates are met

Please submit your resume for immediate consideration.

Additional Information

Depends on experience.

Keywords: TalentHub Worldwide, Irvine , Executive Assistant/Office Manager, Executive , Irvine, California

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