Proposal/Marketing Coordinator
Company: Rudolph and Sletten
Location: Irvine
Posted on: May 14, 2022
Job Description:
Are you looking for the opportunity to combine your
organizational, visual communication and writing skills? Do you
excel in a fast-paced, dynamic work environment? If so, we have the
perfect position for you. The Proposal/Marketing Coordinator is
responsible for overall planning, collaboration and preparation of
business development materials (information, prequalification and
proposal packages, and presentation/interview materials) under the
direction of the Marketing/BD Manager. This position is extremely
deadline driven and requires a strong ability to multitask. The
Proposal/Marketing Coordinator is also responsible for quality and
timeliness of all work products. The role interfaces with internal
staff (other Marketing Coordinators, Business Development
Executives, Vice Presidents, Project Executives, Project Managers,
Estimators, external consultants, etc.) as needed in the
proposal/interview preparation process and day-to-day
responsibilities. If you're looking for a challenging environment
where you can bring innovative thinking to some of the most unique
and exciting building projects in California, then Rudolph and
Sletten should be your next career move.
Essential Job Functions:
- Independently plan and execute proposal production ensuring
consistency in branding, format and content
- Work closely with the other internal team members--in all
regions--and external consultants in the preparation and
collaboration of the proposal and interview materials
- Lead the process to ensure outside departments and external
consultants/architects are following deadlines and R&S branding
guidelines to create winning submittals
- Proactively oversee the writing, quality control, and editing
of proposal content
- Assist in the continuing improvement of our proposal/interview
content
- Oversee compliance with corporate standards for
internal/external materials and marketing driven procedures
- Assist Business Development Executives, Vice Presidents and
Project Executives with Deltek/Microsoft Dynamics 360 database
input for business development lead tracking updates on a weekly
basis
- Continuously input, maintain and manage project information and
employee resumes in Deltek/Microsoft Dynamics 360 CRM database
- Research and recommend proposal related software/hardware
upgrades or new purchases
- Work with Corp Comm department to maintain photography
database
- Manage maintenance of all marketing equipment and local
supplies for proposals
- Assist with the coordination of, and potential attendance at,
special events
- Actively participate in weekly departmental conference calls
with other offices
- Attend company training as required
- Perform any additional duties as directed by the Marketing/BD
Manager or Business Development Executives Minimum Skills and
Qualifications:
- Work independently and effectively in a fast-paced environment
with the ability to meet strict deadlines
- Ability to manage and prioritize multiple tasks
simultaneously
- Ability to work in a decentralized team environment while
located in a regional office
- Well-organized, extremely detail oriented and self-starter
- Excellent verbal and written communication skills
- Excellent grammatical, proofreading and editing abilities
- Knowledge of graphic design principles and experience
translating ideas into visual graphics
- Strong computer literacy (word processing, graphics and
database)
- Ability to quickly learn new software programs
- Ability to handle proprietary and confidential information
- Knowledge of the AEC industry and marketing fundamentals
- Reliable, dependable and punctual
- Well-developed interpersonal skills, with ability to work
independently
- Adobe InDesign Creative Cloud or CS6 - intermediate skill
- Adobe Photoshop and Illustrator Creative Cloud or CS6 -
intermediate or advanced skill
- Microsoft Office (Word, Excel, PowerPoint, Visio and Outlook) -
intermediate or advanced skill
- Deltek Vision, Microsoft Dynamics 360 or other CRM database
experience a plus
- Windows XP/10 platform
- Preferred construction or other A/E/C industry experience -
large, multi-office firm experience
- Preferred experience managing -the proposal process -
decentralized team experience a plus In accordance with Rudolph and
Slettens -duty to provide and maintain a workplace that is free of
serious hazards, we have adopted a COVID-19 vaccination requirement
for all new hires. We have implemented this requirement (subject to
exceptions required by law, as explained below) in order to
safeguard the health of our employees and their families; our
clients; the contractors, vendors, and other parties with whom we
regularly interact. -This requirement will help protect our
workforce and these groups from COVID-19 infections, which may be
reduced or prevented by vaccination. Should you have questions
about Rudolph and Sletten's -policy or wish to discuss an
exemption, please let your recruiter know. This policy is subject
to change as the transmission rate of COVID-19 and other facts and
circumstances evolve. We are an Equal Opportunity Employer (EOE AA
M/F/Vet/Disability)
Keywords: Rudolph and Sletten, Irvine , Proposal/Marketing Coordinator, Advertising , Irvine, California
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