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Proposal/Marketing Coordinator

Company: Rudolph and Sletten
Location: Irvine
Posted on: May 14, 2022

Job Description:

Are you looking for the opportunity to combine your organizational, visual communication and writing skills? Do you excel in a fast-paced, dynamic work environment? If so, we have the perfect position for you. The Proposal/Marketing Coordinator is responsible for overall planning, collaboration and preparation of business development materials (information, prequalification and proposal packages, and presentation/interview materials) under the direction of the Marketing/BD Manager. This position is extremely deadline driven and requires a strong ability to multitask. The Proposal/Marketing Coordinator is also responsible for quality and timeliness of all work products. The role interfaces with internal staff (other Marketing Coordinators, Business Development Executives, Vice Presidents, Project Executives, Project Managers, Estimators, external consultants, etc.) as needed in the proposal/interview preparation process and day-to-day responsibilities. If you're looking for a challenging environment where you can bring innovative thinking to some of the most unique and exciting building projects in California, then Rudolph and Sletten should be your next career move.

Essential Job Functions:

  • Independently plan and execute proposal production ensuring consistency in branding, format and content
  • Work closely with the other internal team members--in all regions--and external consultants in the preparation and collaboration of the proposal and interview materials
  • Lead the process to ensure outside departments and external consultants/architects are following deadlines and R&S branding guidelines to create winning submittals
  • Proactively oversee the writing, quality control, and editing of proposal content
  • Assist in the continuing improvement of our proposal/interview content
  • Oversee compliance with corporate standards for internal/external materials and marketing driven procedures
  • Assist Business Development Executives, Vice Presidents and Project Executives with Deltek/Microsoft Dynamics 360 database input for business development lead tracking updates on a weekly basis
  • Continuously input, maintain and manage project information and employee resumes in Deltek/Microsoft Dynamics 360 CRM database
  • Research and recommend proposal related software/hardware upgrades or new purchases
  • Work with Corp Comm department to maintain photography database
  • Manage maintenance of all marketing equipment and local supplies for proposals
  • Assist with the coordination of, and potential attendance at, special events
  • Actively participate in weekly departmental conference calls with other offices
  • Attend company training as required
  • Perform any additional duties as directed by the Marketing/BD Manager or Business Development Executives Minimum Skills and Qualifications:
    • Work independently and effectively in a fast-paced environment with the ability to meet strict deadlines
    • Ability to manage and prioritize multiple tasks simultaneously
    • Ability to work in a decentralized team environment while located in a regional office
    • Well-organized, extremely detail oriented and self-starter
    • Excellent verbal and written communication skills
    • Excellent grammatical, proofreading and editing abilities
    • Knowledge of graphic design principles and experience translating ideas into visual graphics
    • Strong computer literacy (word processing, graphics and database)
    • Ability to quickly learn new software programs
    • Ability to handle proprietary and confidential information
    • Knowledge of the AEC industry and marketing fundamentals
    • Reliable, dependable and punctual
    • Well-developed interpersonal skills, with ability to work independently
    • Adobe InDesign Creative Cloud or CS6 - intermediate skill
    • Adobe Photoshop and Illustrator Creative Cloud or CS6 - intermediate or advanced skill
    • Microsoft Office (Word, Excel, PowerPoint, Visio and Outlook) - intermediate or advanced skill
    • Deltek Vision, Microsoft Dynamics 360 or other CRM database experience a plus
    • Windows XP/10 platform
    • Preferred construction or other A/E/C industry experience - large, multi-office firm experience
    • Preferred experience managing -the proposal process - decentralized team experience a plus In accordance with Rudolph and Slettens -duty to provide and maintain a workplace that is free of serious hazards, we have adopted a COVID-19 vaccination requirement for all new hires. We have implemented this requirement (subject to exceptions required by law, as explained below) in order to safeguard the health of our employees and their families; our clients; the contractors, vendors, and other parties with whom we regularly interact. -This requirement will help protect our workforce and these groups from COVID-19 infections, which may be reduced or prevented by vaccination. Should you have questions about Rudolph and Sletten's -policy or wish to discuss an exemption, please let your recruiter know. This policy is subject to change as the transmission rate of COVID-19 and other facts and circumstances evolve. We are an Equal Opportunity Employer (EOE AA M/F/Vet/Disability)

Keywords: Rudolph and Sletten, Irvine , Proposal/Marketing Coordinator, Advertising , Irvine, California

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