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Admin Assistant Spec

Company: Parker Hannifin Corporation
Location: Irvine
Posted on: May 19, 2019

Job Description:

Org Marketing Statement

With annual sales of $14.3 billion in fiscal year 2018, Parker Hannifin is the world's leading diversified manufacturer of motion and control technologies and systems, providing precision-engineered solutions for a wide variety of mobile, industrial and aerospace markets. The company has operations in 50 countries around the world. Parker has increased its annual dividends paid to shareholders for 62 consecutive fiscal years, among the top five longest-running dividend-increase records in the S&P 500 index.

Responsibilities

POSITION SUMMARY: With minimum supervision, responsible for administrative duties of broad scope and complexity requiring independent judgement and familiarity with applicable procedures. RESPONSIBILITIES: Following established procedures, perform a variety of administrative responsibilities. May be required to perform some or all of the following: Operate word processor, personal computer, or CRT to perform the full scope of word processing, graphics and/or publishing applications, as well as creating documents containing financial or statistical data or scientific, technical or legal terminology. Enter and manipulate data on spreadsheet, data base or file management programs and perform a broad range of typing projects. Set priorities and procedures for accomplishing work. May be required to delegate portions to others or offer assistance and support to others. Collect data, conduct research and compile information using a variety of mathematical calculations for a broad range of reports and projects. Compose, analyze and distribute documents. Proofread and correct grammatical, typographical, compositional, or data errors. Conduct meetings or presentations. Conduct inquiries into specific problems, such as delays, to ensure objectives are being met. Includes follow-up with vendors, customers, and other data providers when issues arise. Communicate potentially negative situations to management in a constructive manner. Read mail, highlight action or important items, attach relevant files or information before distributing. Respond to routine correspondence or draft routine responses for review and signature. Interface effectively with team members, functional departments and customers. Screen calls, respond to routine questions and receive and/or escort visitors. Schedule appointments and make domestic and international travel arrangements. Coordinate with internal and external executive level staff to schedule in house and off site meetings. Coordination may include arrangements for travel and hotel accommodations, meal menus, recreational programs, guest speakers and developing agendas. Maintain accurate and up to date files and record systems. Maintain confidential records and reports. Perform other related responsibilities.

Qualifications

Job Requirements: Three years related office experience or demonstrated ability to perform described responsibilities. Familiarity with Aerospace industry practices preferred, especially relating to Pricing and Estimating. Education certificate in applicable functional area preferred. Thorough knowledge of office equipment, administrative procedures and/or terminology in functional area. Ability to pull information from MRP system preferred. Ability to accurately record meeting proceedings, where applicable. Personal computer skills required. Must demonstrate effective verbal, written and interpersonal communication skills. Ability to work effectively with others and be a participative team player.

Equal Employment Opportunity

Parker is an Equal Opportunity and Affirmative Action Employer. Parker is committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job related reasons regardless of race, ethnicity, color, religion, sex, sexual orientation, age, national origin, disability, gender identity, genetic information, veteran status, or any other status protected by law. U.S. Citizenship/Permanent Resident is required for most positions. ( Minority/Female/Disability/Veteran/VEVRAA Federal Contractor ) If you would like more information about Equal Employment Opportunity as an applicant under the law, please go to http://www.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf and http://www1.eeoc.gov/employers/upload/eeoc_gina_supplement.pdf

Keywords: Parker Hannifin Corporation, Irvine , Admin Assistant Spec, Administration, Clerical , Irvine, California

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