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HR Assistant & Receptionist Temp

Company: Nihon Kohden
Location: Irvine
Posted on: June 5, 2024

Job Description:

The HR Assistant & Receptionist temp is responsible for providing support for Human Resources activities, and performing a wide variety of clerical and receptionist duties. Responsible for receiving and screening telephone calls and visitors, as well as recording and relaying messages to appropriate personnel. Responsible for projecting the Company's professional image, providing front-line customer service and general assistance.

Essential Functions and Main Duties

  • Support the Human Resources Department with day-to-day administrative processes and assist with the team's activities, events and initiatives as instructed.
  • Serve as building receptionist, welcoming and assisting visitors and trainees. Administer the building entry system - issue and track visitor and temporary badges. Alert management of security/safety concerns.
  • Receive and screen telephone calls; transfers calls to appropriate person or department in a timely, polite, and efficient manner; answers routine questions or directs them to appropriate personnel. Accurately record and relay messages.
  • Perform various administrative tasks including correspondence, updating company templates, and preparing miscellaneous documents required for processing. Assist with special projects assigned by HR when needed.
  • Receive and distribute mail and packages daily. Apply postage to outgoing mail through meter daily in time for postal pickup.
  • Assist with ordering, stocking, and maintaining supplies for employees, breakrooms, etc.
  • Ensure that work area and lobby is clean, organized, secure, and well maintained.
  • Escalate and inform the HR Team of issues of concern, and those that are not being addressed adequately.
  • Adhere to all company policies, procedures, and business ethics codes
  • Duties may be modified or assigned at any time based on business need Qualifications

    Education / Certification / Experience Required
    • Associate degree in business administration or related discipline; relevant education and experience accepted in lieu of degree
    • 1-3 years of experience providing general administrative or data management support; preferably in Human Resources Competencies Required
      • Ability to work productively with employees and visitors, to build positive relationships, and to effectively push-back as needed. Is respectful and courteous to individuals with diverse backgrounds.
      • Proven ability to handle confidential information with discretion, and demonstrate high level of customer/client service and response
      • Resolves issues quickly and efficiently
      • Perform successfully working both independently and as an effective member of the team, adapting to changing requirements, deadlines and priorities as needed
      • Communicate clearly and professionally through effective listening, speaking and writing skills
      • Has a passion for excellence, high attention to detail
      • Proficient with Microsoft Office suite (email, Word, Excel, and PowerPoint)

        The anticipated range for this position is $20.00 to $23.00/HR. Actual placement within the range is dependent on multiple factors, including but not limited to skills, education, experience and location.

        Perks & Benefits

        Visit our Career page to learn more about Perks & Benefits and working at Nihon Kohden America

        Working Conditions

        Schedule: The regular hours for this full-time position are 8:00 a.m. to 5:00 p.m., Monday-Friday, unless otherwise stated by the department manager. Holiday, weekend, and evening work hours may be required. Regular hours may vary due to the needs of the organization or department and are subject to change at any time at the Company's discretion.

        Physical: Generally may require some reaching, bending, stooping, squatting, crawling, kneeling, pushing, pulling, lifting, carrying up to 20 pounds, finger dexterity, repetitive motions, standing, walking, sitting, hearing, visual acuity, color vision, and 2-way written/verbal communication in English. More specific details may be provided as needed or requested.

        Travel: None

        Access to Customer Sites: Not Required

        Nihon Kohden America's official EEO policy statement follows. In keeping with this policy, Nihon Kohden America will continue to recruit, hire, train, and promote into all job levels the most qualified persons without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability, or because he or she is a protected veteran. Similarly, Nihon Kohden America will continue to administer all other personnel matters (such as compensation, benefits, transfers, layoffs, company-sponsored training, education, tuition assistance, and social and recreational programs) in accordance with Company policy. Nihon Kohden America bases employment decisions on objective standards as much as possible in the furtherance of equal employment opportunity.

        If you have a disability under the Americans with Disabilities Act or similar law, or you require a religious accommodation, and you wish to discuss potential accommodations related to applying for employment at Nihon Kohden, please contact Human Resources.

Keywords: Nihon Kohden, Irvine , HR Assistant & Receptionist Temp, Administration, Clerical , Irvine, California

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